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Getting Things
DONE
David Allen
STRUCTURE
Organization and orderliness.
Following plans, finishing tasks,
dealing with detailed tasks and using a
systematic approach.
16
Your brain
friend? foe?
What if I forget?
get control
focus
Keep track of
stuff you’re
waiting for
de-stress
Collect Process Organize
Review Do
Collect your
“stuff”
Get stuff out of your brain and onto paper
Process your
inboxes to
“zero”
Is it actionable?
Is it actionable?
3 choices
Toss it.
Someday/
Maybe
Reference.
vital tools
Is it actionable?
What is the
very next
action?
Do it.
( If it can be
done in less
than 2 minutes. )
If > 2 minutes
Delegate or Defer
Delegate it.
( Make a “waiting
for” list. )
Defer it.
Where do I keep that
“next action”
reminder?
Specific
date or
time
Next Action lists
by “context”
@calls
@computer
@home
@office
@errands
@agendas
@waiting for
@someday
/maybe
@calls
@computer
@home
@office
@errands
@agendas
@waiting for
@someday/maybe
Does your task require more
than 1 action to complete?
“buy lawnmower” is really a project!
Create
“project”
folders.
Daunting Project Project Divided up
Next Action
.projects – home
Buy lawn mower
@calls
Call John re lawn mower
• Develop leadership program
• Develop Soul Cravings dvd
• Teach Tyson how to use video recorder
• Rebuild back deck
• Plan summer holiday
• Fix tent
• Develop leadership program
– Call Sean re member of training committee
• Develop Soul Cravings outreach dvd
– Hear from writer re first draft
• Teach Tyson how to use video recorder
– Ask Ty re video use on his trip
• Rebuild back deck
– Call Shell re plans
• Plan summer holiday
– Set time with Dar and calendars
• Fix tent
– Pick up tent parts
• @calls
– Call Sean re member of training committee
– Call Shell re plans
• @home
– Ask Ty re video use on his trip
– Set time with Dar and calendars
• @errands
– Pick up tent parts
• @waiting for
– writer re first draft of SC dvd
Organize - Where do you put all
these lists?
entrust your items
to a safe place
Daily Review
Projects
Calendar
Next actions
Waiting for
.projects – work
.project- home
@calls
@errands
@home
@office
@online
@agendas
@waiting for
Weekly Review
Collect & process
Update Calendar & Lists
DO
Context
Time
Energy
Priority
Collect
All
Next action
(think)
Remind
“the best $18
I’ve ever
spent”
- way too enthusiastic presenter

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Ptcgtd

Editor's Notes

  1. IronyLet me start with a personal introduction and confession.I want to give you one technical slide during this workshop – ready… it has some “Birkman” language on it – so brace yourself
  2. A birkman component called “Structure” = measures organization and orderliness.The ability or willingness to deal with details, follow plans and finish tasks – use a systematized approach.Now I know – if you came to this session – you either are really good at this and want to gloat at the rest of us or…You’re like me -
  3. There it is – that’s my structure score.It’s not out of 20 – it’s from 1 to 99So you’re in good company. None of what we’re about to go through together comes from any natural ability on my part.I have done what probably most of you have:To do listsDaytimerPriority managerAbc 123 priority settingNothing seemed to quite nail it for me – or at least stick around very long.There were flaws in all of the plansTo do lists – didn’t organize me – they just depressed me. A jumbled list of stuff – some of which was clear actions – some was just vague reminders. Some was important some not.Priority manager – required me to use a very specific set of tools – and some times it wasn’t clear to me what my priorities actually were a week ahead of time. It was ok in broad terms – but it didn’t actully help me minute to minute.Same with the abc 123 priority systems
  4. The problem is our brainIt’s a fantastic problem solver. Very creative. Good thinker (within reason). Learns well – remembers skills and informationBUT – it’s a lousy reminder!It worries about this all the time – what if I forget that email I was supposed to send to my Leonard? I better remind Paul just in case – so half way through this presentation my brain brings up – email Leonard.How helpful is that exactly?You’re brain’s doing it too isn’t it.We’re not even 5 minutes into this workshop and I know you’ve already thought about something else you need to remember. “I need to sign up for that sports event.