1. COLLEEN H ROSS
17213 Deer Trail, Alpharetta, GA C: 770-241-7879 | firstname.lastname@example.org
Skilled and dedicated Office Manager, Administrative Assistant, AccountsReceivable and Accounts Payable with more
than 10 years' experience coordinating and supporting daily operational, sales,administrative and accounting functions.
MicrosoftWord, Excel, Outlook, Access, Cost accounting
PowerPoint,Sage/Timberline, PVault Payable Account reconciliations
System, QuickBooks General and tax accounting
Operated computersprogrammed with accounting software to record,store,and analyze information.
General Ledger Accounts
Maintained accurate accounts including cash,inventory, prepaid, fixed assets, accounts payable,accrued
expenses and line of credit transactions.
Researched and rapidly resolved customer discrepancies to prevent past due accounts.Excellentwritten/oral
communication skillswith keyindividuals.
Office Manager 04/2011 to 09/2015
Cemplex Group Georgia, LLC Alpharetta,GA
Processed billing/invoices from daily job tickets for construction projects.
Compiled and submitted monthly construction draws (AIA G702/703) to include workin progress,total billed to
date and retainage held to General Contractors.
Received, recorded, and banked cash, checks, and wire transfersas well asreconciled records oftransactions
received posting to appropriate invoices, projects and GL accounts.
Weekly phone calls or emailsto customersregarding past due accounts and addressed and resolved
non-routine, complex and unexpected variances.
Handled all prequalification paperwork for contracts and processed all contracts received to include: W-9,
Certificatesof Insurance, Supplier List, and any other required paperworkto submitcompleted contract to G.C.
Generated Purchase Orders and Receipts, matched to BOL,into accounting system for materialpurchased into
inventory system to process physicalcount at EOM.
Coordination of month end closing with Georgia division and Corporate office in Oklahoma.
Maintained required OSHA compliance documents and quarterly IFTA/IRP/DOT reporting for company trucks.
Reconciled company credit cards, Fuelman,Home Depot, etc.
Office Manager/Administrative Assistant 09/2001 to 04/2011
BH Group Georgia, LLC Advanced Floor Systems Alpharetta,GA
Worked closelywith salesmen typing all proposals and setting up proposal and production files for Production
Manager with all project information, including SOV, Scope ofWork and Building Summary.
Coordinated hotel arrangements for crews working outof town and then job costed to appropriate projects.
Processed payroll for 40 employeesjob costing to appropriate projectsand compiling Section 3 & HUD payroll
Input and job costed stock issues and labor from daily job tickets.
Ordered and maintained all office supplies.
Set up and maintained highlyconfidential D.O.T.required physicalsand drug/alcohol testing for drivers.
AccountsPayable, AccountsReceivable, billing and construction specific monthlydraws (AIA G702/703).
2. Accounts Payable 02/1998 to 08/1998
Orlando Food Service Orlando, FL
Processed all vendor and company overhead invoices.
Office Mgr./Bookkeeper/Administrative Assistant 05/1995 to 08/1997
Architectural Sales & Contracting Marietta,GA
Handled all daily administrative functions, phones, AP,AR, payroll, and draws for construction company.
Office Mgr./Bookkeeper/Administrative Assistant 01/1991 to 01/1995
National Industrial Coatings Helena,AL
Handled all daily administrative functions, phones, AP,AR, payroll.
Personnel Assistant 01/1990 to 01/1991
Pinkerton Security Service Birmingham,AL
Processed all paperworkfor incoming newhires.
Monitored aptitude tests, training videosand issued uniforms.
Catering Director 01/1989 to 01/1990
Baby Doe's Restaurant & Banquet Facility Birmingham,AL
Booked banquet, wedding and conference rooms.
Planned menus, table set up and room requirementswith guests and coordinated with chefand servers.
Administrative Assistant 01/1986 to 01/1989
Birmingham Hilton Hotel Birmingham,AL
All administrative dutiesfor the Catering Director.
Helped book banquet, wedding and conference rooms.
Helped plan menus, table set up, room requirements and coordinated with kitchen,serversand Banquet
John Carroll Catholic High School Birmingham,AL
National Association of Professional Women (NAPW)
Accounting principals, AccountsPayable, AccountsReceivables,Payroll, Administrative functions, AIA, Billing,
interpersonal communication, contracts, credit, Customer Relations, drivers, GL, Insurance, Inventory, job costing,
managing,month end closing, proposals, purchasing, reporting,routing, multi line phones