1.
SharePoint 2016
Migration Success Takes Three Actions
Adam Levithan
Director Product Management, Metalogix
alevithan@metalogix.com
@collabadam

2.
Adam Levithan
@collabadam
AIIM &
CMSWire
Blogger
Director of
Product
Management
10+ years in Collaborative Systems
SharePoint expertise: Out-of-the-
box solutions, business process
management, Governance,
adoptions, information architecture
Next Adventure: 100 KM
fundraising bicycle ride for
diabetes
About Me

3.
Migration Methods

4.
Migrations
Analysis
Planning
Optimization
SharePoint 2016
User Experience
Infrastructure
Compliance & Reporting
Migrate?
Agenda

5.
6

6.
2001
SharePoint
Portal Server 2001
2003
SharePoint
Portal Server 2003
2006
Office SharePoint
Server 2007
2009
SharePoint
Server 2010
2012
SharePoint
Server 2013
2016
SharePoint
Server 2016
Microsoft
Managed Solutions
Microsoft
Online Services
Office 365
Born from the Cloud

7.
TRAIN SLIDE
9

8.
SharePoint 2016 – User Interface
10

9.
SharePoint 2016 – Central Administration
11

10.
Deprecated in 2013
• Document & Meeting Workspace
• No more XSLT we now use Display Templates
• FAST Server merged with OOTB 2013 Search
• Web analytics from moved into Search
• Organizational Profiles
Deprecated in 2016
• Wave a fond farewell to SharePoint Foundation
• No more Forefront Identity Management
• Standalone (Single Server) Install Supported for Dev/Test only
• So Long to Tags and Notes
• Excel Online replaces Excel Services
• BI must use SQL Server 2016
• Prepare to say goodbye to Stsadm
What’s Not In SharePoint 2016

11.
• Search, Continuous Crawl and the new Web Parts
• Social – Community Site, Microblogging and Activity Feeds
• Updated User Interface & branding through the Design Manager
• OneDrive for Business instead of My Sites
• Apps and the App Store
• Claims authentication default
13
What’s In SharePoint 2016 via 2013

12.
Thresholds & Limits
16
Increased List
Threshold
>5000
List Threshold
Content
database sizing
into TB’s
Content
Database Size
MaxFile Size
10GB and
removed
character
restrictions
MaxFile Size
100,000 site
collections per
content
database
Site Collections
per Content
Database
2x increase in
Search scale to
500 million
items
Indexed Items

13.
Hybrid?
www.metalogix.com/sharepoint2016
Five Pillars to Optimize O365 Readiness

14.
2007 & 2010 – Thinking about Migrating
 Complete User
Interface overhaul
 Office Online a
separate server
 Authentication
 Stability/Scalability
Data Loss Prevention
Analytics
OneDrive for Business
Durable Links
Team Site Follow
Profile Redirection
Mobile
Hybrid App Launcher
Thresholds & Limits
Search
Hybrid Picker
MinRole
Zero Downtime Patching
Fast Site creation
Search improvements

15.
2007 & 2010 – Thinking about Migrating
 Complete User
Interface overhaul
 Office Online a
separate server
 Authentication
 Stability/Scalability
Data Loss Prevention
Analytics
OneDrive for Business
Durable Links
Team Site Follow
Profile Redirection
Mobile
Hybrid App Launcher
Thresholds & Limits
Search
Hybrid Picker
MinRole
Zero Downtime Patching
Fast Site creation
Search improvements

16.
2007 & 2010 – Already planning on 2013
 Similar user interface
between 2013/2016
 < 6 months go 2013 -
it’s hard to stop
momentum
 > 6 months check
feasibility on 2016
Data Loss Prevention
Analytics
OneDrive for Business
Durable Links
Team Site Follow
Profile Redirection
Mobile
Hybrid App Launcher
Thresholds & Limits
Search
Hybrid Picker
MinRole
Zero Downtime Patching
Fast Site creation
Search improvements

17.
2013 and thinking about migrating
 Similar user interface
 SQL Upgrade path
 Power BI
 Office Online
Data Loss Prevention
Analytics
OneDrive for Business
Durable Links
Team Site Follow
Profile Redirection
Mobile
Hybrid App Launcher
Thresholds & Limits
Search
Hybrid Picker
MinRole
Zero Downtime Patching
Fast Site creation
Search improvements

18.
Pre-Migration Discovery/ Analysis
•
 Has anything changed?
 Does my SharePoint Farm represent my current organization strategy?
 Acquisitions?
 Leadership changes?
 Departmental reorganizations?
•
 Capture business purpose
 Assess relevance of content
 Assess current users
 Sensitive, Regulatory, Important Content

19.
Changes In SharePoint Over Time

20.
Create a SharePoint Inventory
URLs
Site Collection Name
Site Collection Size
Sub site count
Large Lists
Document Versions
Customizations
Site Location/position
Content DB – Size, Number
Site Collections per DB
Duplicate or Orphaned Site Collections
My Sites – Content DB, Size

21.
Pre-Migration Clean-Up
Evaluate current business process
Consider existing site structures
Departmental/team reorganization
Publishing requirements
Search/findability
Navigation
Content Growth
Sensitive or regulatory requirements
“Over half feel they would be 50%
more productive with enhanced
workflow, search, information
reporting, and automated
document creation tools”
The SharePoint Puzzle – adding the missing pieces, AIIM, 2012

22.
31

23.
Your Roadmap to Adoption Success: 5 Critical Elements
32
Maximized
End-User Adoption
Define
the vision
1.
Plan for continual
updates
3.
Plan for
adoption
2.
Build effective
communications
4.
Prepare for
the future
5.
www.vitalyst.com

24.
Understanding Speed
• Connection Speed
 The distance between on-premises SharePoint and SharePoint Online is very large,
creating a Wide Area Network (WAN)
 The Internet is a very unpredictable WAN
• Office 365 Protection Mechanisms
 Throttling – User and Farm
 Virus Scanning
 Load Balancing of Web Server Connections
 Distributed Denial of Service Monitoring
• Migration Tools and APIs
 Migration tools use fairly chatty SharePoint API’s (CSOM) to migrate from SharePoint
to SharePoint

25.
Network
35
• Where are you starting?
• Where are you going?
• What is the current load?
• How much content are you moving?
• How much time have you given yourself?
• Can you migrate simultaneously?

26.
Network Optimization
Capacity
Load
Traffic Isolation
• Web
• Database
• Service Applications
• Search
• Authentication
Indexing

27.
Database Distribution
• Provisioning
overhead
• Data isolation
• Content storage
• Query locks and
throttling
• Utilization
• Recoverability
• Resource
Consumption
• Availability
System Services
Site
Collections
Lists

28.
Database Optimization
39

29.
Proactive Monitoring
40

30.
41
Questions?
The SharePoint Server 2016 Migration Planning Guide
Five Pillars to Optimize O365 Readiness
www.metalogix.com/sharepoint2016