1. OFFICE
ADMINISTRATION
Date: 09/04/14
Grade: 10B1
Topic: Records and information Management
Subject topic: Indexing

2. What is Indexing?
The process of arranging numbers.
refers to filing business names correctly.
determining the location within the business that
files are to be stored.
is the process of arranging the filing units of a
name to place the name in the correct filing order.

3. When indexing the name of an individual, in
which unit would the last name be placed?
Unit 1
Unit 2
Unit 3
Unit 4

4. Which of the following is true about indexing
Punctuation Names?
 Hyphen should be included in the name to be index.
person names that are hyphenated, is file in a
unit by placing the persons initial.
Hyphen should not be included when indexing
the name.
The indexing process for hyphenated names is
the same as personal name.

5. Based on the rule for indexing personal
names, which of the following is correctly
indexed?
Names Unit 1 Unit 2 Unit 3
Rebecca P.
Adams
Adams P Rebecca
Andre Thomas Thomas Andre
Suzan B.
Anderson
Suzan B Anderson

6. Which of the following is incorrectly
index based on Punctuation rule?
Names Unit 1 Unit 2 Unit 3
Rebecca
Banton-
Adams
BantonAdams Rebecca
Andre-jay
Thomas
Thomas Andrejay
Suzan
Walters-
Anderson
Walters-
Anderson
Suzan

7. How would you file Mattew John based on the
two unit indexing rule?
Unit 1 Unit 2 Unit 3
John Mattew
Mattew John
Mattew John

8. Super Great Job

9. Sorry Try Again

10. Great Job

11. Try Again