An introduction to Basware's cloud-based solutions for B2B commerce, including purchase-to-pay, invoice processing, procurement and expense management

1. welcome to
the b2b cloud
Changing the way
businesses buy
and sell
Cut complexity from B2B commerce
Work more effectively with customers, suppliers and partners
Eliminate costly, inefficient paper
Reduce time-consuming manual processes
Trade on the world’s largest open network
B2B Cloud | e-Invoicing | Invoice Automation | e-Procurement | Purchase-to-Pay

2. How much does
complexity cost
your business?
“What’s great about Basware is that Business-to-business commerce is huge.
Virtually every organization in every corner
no matter the size or sophistication of the globe does business with others.
of a supplier, there’s a connectivity But it is also complex. Too complex.
solution that works for them.” This complexity makes companies slow, limits
control and costs money. Our businesses are
Financial Systems Controller, drowning in paper-purchase orders,
remittances, delivery notes, statements,
Lloydspharmacy credit reports, the list goes on and on. Even
if we just focus on invoices alone – we find
that over 150 billion are issued around the
world every single year. And in total, we’re
approaching two billion documents every
working day.
Of course it doesn’t end there. Even today,
companies are still plagued by inefficient,
manual processes. Processes that breed
mistakes and harm relationships. The result
is a nightmare of complexity, inefficiency
and error.
This makes cash flow unpredictable.
Costs become difficult to control.
The company faces working capital issues
and becomes over reliant on third-party
financing. And the business loses discounts
and faces late payment fees.
In short, complexity costs.
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3. How much does
complexity cost
your business? Using Basware Procurement,
confectionary company Ritter
Sport lowered indirect spend
by 10% and reduced the number
of suppliers by 40%, realizing a
rapid ROI.
The 3 drivers of complexity The 3 big challenges for business 5 ways to solve complexity
While there are many factors that contribute to the complexity The problem of complexity creates significant issues While B2B complexity may seem inescapable, this is simply not so.
of B2B commerce, three stand out: throughout any organization. Principally, this results But to successfully address the issue, today’s businesses must:
in three major challenges:
System legacy: traditional ERP systems are well established 1. Get rid of paper – Replace slow, manual, paper-based processes
in many businesses. But they are also expensive, difficult to Paper challenges: companies need to overcome the problems with 100% automated ones and use this automation to lower
use and hard to extend to multi-enterprise commerce. caused by the mass of paper involved in B2B commerce. costs and re-work wherever possible.
Paper leads to time-consuming, manual processes, greater
Globalization: today’s businesses must operate effectively errors, settlement and dispute-resolution problems, and poor 2. Collaborate transparently – Connect with buyers and sellers
across multiple jurisdictions, tax regimes, cultures and languages quality data. regardless of infrastructure, technical expertise or data format,
(whether as customers, suppliers or both). This results in building transparent, collaborative relationships around
additional regulatory and administrative complexity. Process challenges: too many businesses are held back by silos consistent, securely accessible data.
exacerbated by disconnected departmental processes, varying
Market volatility: in today’s world, complexity is no longer data models and poor collaboration (both inside and outside 3. Simplify processes – Improve B2B commerce processes
simply the price of doing business. It is a significant barrier the company). based on real-time data. Ensure that the right people see
to competitiveness, an obstacle to operational agility and the right data at the right time.
a drain on valuable resources. Communication challenges: virtually every business understands
that making B2B commerce electronic makes B2B commerce 4. Collaborate socially – To handle exceptions, errors
better. However, to do so requires that everyone takes part and disputes.
(suppliers, customers and partners). The challenge is how to 5. Pay for what you need… today – Get the right solution
make this happen in the most efficient, most effective way. for your present circumstances but also be able to scale
and change in the future.
Fortunately, the solution is available.
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4. the b2b cloud
Basware solutions at a glance
Basware Procurement
Our solution for sourcing, purchasing, catalog and contract
simplifying the world
management processes.
Source An agile electronic sourcing solution
supporting complete electronic tendering.
of b2b commerce Contract
Catalog
Streamline the creation and management
of each contract through its entire lifecycle.
Maximize your catalog-based purchasing
and contract compliance.
Purchase Streamline the enterprise purchasing
process by ensuring effective compliance and
control across direct and indirect spending.
Travel Automate your travel planning processes.
Basware Invoice Automation
Our solution for automating the complete invoice
handling process, providing straight-through accounts
payable processing.
Expense Automate your expense
reimbursement processes.
Invoice Use automatic, business-rule
based workflows to minimize the
need for time-consuming repetitive
invoice handling.
Match Fully automate the process of multiple
invoice categories, maximizing the
percentage of invoices that achieve
zero-touch, straight-through-processing.
Pay Manage your payment strategy
manually or automate the transfer
to your ERP for payment.
Archive Automatically archive all your B2B
documents with full rights management
and easy search and retrieval.
Basware Transaction Services
Plays a key role in helping organizations achieve efficiency,
and cost and working capital gains by simplifying the process
of B2B document exchange.
Activation Increase the volume of electronic invoices
Services through dedicated on-boarding services.
Scan Capture Outsource your invoice scanning and
OCR to receive invoices electronically.
e-Invoicing Completely remove paper from your
invoice handling process (both receiving
and sending).
e-Ordering Automatically route purchase orders and
all related purchasing documentation to
suppliers through the Open Network.
e-Catalogs Gain access to accurate, relevant
e-catalog content.
Printing Adopt 100% Order-to-Cash (sending)
Services e-invoices from day one.
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5. the b2b cloud
simplifying the world
of b2b commerce
America’s drive-in
restaurant chain Sonic
realized annual savings
of $160,000 using
Basware Invoice
Automation, processing
97% of the 450,000
invoices electronically.
The B2B Cloud is an open, secure, A solid foundation for business Why the future is open
collaborative commerce ecosystem for The B2B Cloud is built on three core elements that, together, On the Open Network, everyone’s invited to do business.
large enterprises, growing businesses and will change the way you do business with other companies No restrictive silos or onerous demands on suppliers.
suppliers. Simply, it removes complexity from for good. It features: No unpredictable costs or lock-in to a single operator.
No limits to expansion.
B2B. It means you can do business quickly, 1. Best-in-class B2B processes built on over 25 years experience
efficiently and transparently right across the and millions of transactions. You’ll benefit from proven processes We’ve created a B2B transactional platform that connects
covering the complete purchase-to-pay (P2P) and order-to-cash your organization to millions of other businesses worldwide.
globe – whatever systems you use, however (O2C) cycles. Processes that work cross-department, It also connects seamlessly with over 130 international
many companies you deal with. cross-enterprise and right across the world. e-invoicing platforms making it the largest inter-operator
network in the world. Every year, the Open Network hosts
2. Intelligent cloud collaboration enabling any company with any millions of transactions from around hundreds of thousands
The B2B Cloud has been designed from the back-end and any data format to do business. You also get access of active buyers and sellers. And it’s growing all the time.
ground up to tackle the complexity preventing to a full suite of value-added services including: archiving,
today’s businesses from realizing the true dispute management, invoice status, scan and capture, and
a wealth of other options.
value of their trading relationships. It lets
you replace slow, costly, manual processes 3. The Open Network, a commerce network built over the last
decade that offers instant liquidity, information transparency
with fast, error-free, automated ones. It lets and multi-enterprise collaboration. So now you can join a single “The Basware solution
you keep the systems and data you already network and transact everywhere.
have, but makes them work harder and The result is a simpler, more efficient, more profitable way of
now automatically matches
smarter for your business. And it ensures doing business. One that gives you the visibility and control you
need. And one that ensures you are able to do business securely
over 90% of incoming
your organization is ready to take on the
challenges of today’s volatile markets.
and openly with virtually any business on the planet. electronic order-related
Getting started is easy. You can begin
invoices at Heineken.”
with a single process and just a subset Financial Services Manager,
of your transactions. And you’ll see value
straight away. Heineken
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6. putting the b2b
cloud to work
for your business
No matter what size of company you are – 9 reasons why you should move to the B2B Cloud with Basware Benefits for enterprises Benefits for suppliers
from growing business to established 1. Use a true multi-enterprise business platform that integrates Dramatic efficiency gains through eliminating paper. N
o barriers to joining (register once, trade globally).
multinational – the B2B Cloud can help you with any legacy system and any data format.
M
easurable cost control and risk management. R
eal-time transparency — buyers and suppliers collaborate
thrive in today’s commercial environment. 2. Access the Open Network that allows any buyer, seller or across every transaction in real time.
Whether you simply want to get off paper and operator to trade securely and compliantly in virtually any Optimized payment timing and discounts.
country worldwide. F
aster process, faster payments, fewer errors.
move to e-invoicing, gain greater control of Better, deeper supplier and customer relationships.
purchasing with e-procurement, improve the 3. Remove barriers to trade by welcoming new participants
F
ull compliance to company policies and industry regulations.
B
etter cash flows and more accurate forecasting.
regardless of their level of technical sophistication (no limits,
agility of financial operations with Invoice no lock-in). I
mproved visibility into cash-to-cash cycle (invoice status etc),
Automation, or adopt a fully end-to-end P2P Better insight into business processes. reduced DSO.
4. Deliver a single user experience that allows different
solution, we can help. departments to collaborate effectively across the B2B B
etter cash and working capital visibility, I
mproved customer service and better trading relationships.
commerce cycle. improved forecasting.
We offer a range of modular solutions that E
fficient supplier activation.
can be tailored to your precise needs. You can 5. Get a clear view of every interaction, transaction and
relationship that matters along with real-time reporting Real-time collaboration across trading partners.
choose whether to deploy them as on-premise delivering actionable intelligence.
software, a cloud-based service, business 6. Secure access to vital B2B information via any modern
C
ontinuous improvement through best practice
process outsourcing (BPO) or a hybrid. And process configuration.
browser, on tablets and smartphones.
we can provide full consultancy, training and 7. Handle queries and disputes in real time using new social
O
perational agility — deploy processes fit for corporate
support to help you get the greatest value growth with no additional fixed costs.
tools and proactive validation services.
from the B2B Cloud. 8. Choose how to deploy — on-premise, cloud-based,
outsourced, or any combination of the three. Benefits for growing companies
9. Get real-time actionable intelligence into the financial Quicker processes, faster payments, improved cash flow. We have a package to fit every
performance of your business. organization. But we know every
R
apid implementation and time to value. business has precise needs and
ccess to world-class processes from day one.
A we can create a custom solution
Electronics to meet them.
manufacturer T
he ability to start with a single process (eg e-invoicing).
Toshiba saved Find out more at
E
asy to use, easy to buy, easy to realize the benefits.
75% on their www.basware.com/solutions
invoicing costs R
eal time ability to check status, correct errors and
using Basware resolve disputes.
Transaction I
ntegrate with any infrastructure and any back-end.
Services.
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7. About Basware
Basware is the global leader in cloud based e-invoicing and purchase-to-pay solutions with more than
1,000,000 users in over 60 countries. Basware’s B2B Cloud solutions and services provide an open, secure
and global ecosystem for buyer and supplier collaboration, connecting more than 1.9 million buyers and
suppliers globally. The solutions are architected to meet the needs of SMEs and global enterprises and are
built upon Basware’s deep knowledge and experience of B2B financial processes, coupled with intelligent
cloud connectivity and the Open Network. With Basware, organizations benefit from more efficient
procurement, accounts payable and accounts receivable processes, sustainable cost savings, better insight
to cash flows and improved buyer-supplier relationships. The solutions are available via the cloud, on-
premise or through business process outsourcing in Europe, the US, and Asia-Pacific through an extensive
network of Basware offices and business partners.
www.basware.com
Headquarters Other offices in:
Basware Corporation Australia New Zealand
Linnoitustie 2, Building Cello Belgium Norway
P.O. Box 97 Denmark Russia
FIN-02601 Espoo France Singapore
Finland Germany Sweden
Tel: +358 9 879 171 India UK
Fax: +358 209 3410 244 Netherlands USA