In the age of digital, meetings are still preserving their value and importance. No matter which way you use to communicate, the effectiveness of meetings are still depend on basic rules. Surprisingly most of the managers confess that nearly 70% of their meetings are ineffective. Knowing that, we still attend the same meetings and nothing changes. It is time to focus on the most important parts of our business life and reinvent our way of communicating our business goals and purposes.

1. The art
of
meeting
CemTozar

2. 83 million people

3. 11 million meetings
every day

4. can you succeed ?

5. %72ofanswers
NO

6. what should meetings be like?

7. simple rule :
meeting must meet your purpose

8. outputpurpose meeting

9. purpose output
output must serve purpose

10. purposeoutput
output must serve purpose

12. 2 questions
answer

13. Do I need this meeting ?
Who should attend ?

14. never forget the purpose

15. Why do meetings fail?

16. % 83
Drifting off the subject

17. % 77
Poor preparation

18. % 74
Ineffectiveness

19. % 68
Lack of listening

20. % 62
Verbosity of participants

21. % 60
Length

22. % 51
Lack of participation

23. How do meetings succeed ?

24. % 88
participation

25. % 66
purpose

26. % 62
consistency

27. Follow Up
% 59

28. % 47
Records

29. % 46
Essential participants

30. % 36
agenda

31. are you ready ?

32. Purpose Participants Meeting Room
Time Plan Agenda Information

33. participants must know,
·•the drill
·•the purpose
·•their roles
·•your expectations
Participants

34. agenda must include,
·•purpose
·•targets
·•subject
·•participants and their roles
·•location
·•date and time
·•length
·•topics (ordered by importance)
·•required preparations
Agenda

35. meeting

36. ·•specify the agenda and manage it
·•indicate the roles & responsibilities
·•inform how you will decide
·•support participation
·•observe
·•fit the time
·•keep the team focused
·•summarize the key points and decisions
·•inform new responsibilities and next agenda

37. PROBLEM ?

38. possible difficulties
·•being late
·•whispering
·•desire for dominating
·•sticking on small issues
·•low energy
·•distractive behaviors

39. what to do with tough guys :
·•listen but do not debate
·•talk one to one who insist on interrupting
·•try to shift negative behaviors to contributions
·•encourage the group to take the responsibility of managing these
guys
·•do not personalize
·•try different strategies

40. being late
thank again who comes early

41. debater
Control the tension, role model the group.
Try to gain helpful points from the debate and show it.
Speak one to one

42. Avoid ironising.
Restate the latest useful comment.
Remind the group the purpose.
Give the information needed again.
irrelevant dialogues

43. losing focus
Create lots for different ideas.
Restate the purpose of meeting.

44. to catch up
Notice what can or can not be changed.
Restate the best idea created.

45. non speakers
Focus on their motivators.
Ask their opinions.
Integrate them to the meeting.

46. orchestrate
your
body
language

48. Have at least one point to inspire them.

49. for MORE creativity
change

50. your

51. PRESENTATION

52. STYLE
CHANGE

53. YOUR

54. STANDARD

55. MEETING

56. LOCATION
LET

57. OTHERS

58. TO

59. CONTROL

60. THE

61. MEETING
PURSUIT

62. DIFFERENT

63. APPROACHES
APPRECIATE

64. CREATIVE

65. IDEAS
MAKE

66. MEETINGS

67. FUNNIER
MAKE

68. DIFFERENT

69. START

70. UPS

71. tesekkurler

72. cmtzr

73. • 1- From “Achieving Effective Meetings – Not Easy But Possible” by Bradford D. Smart in a survey of 635 executives.
• 2- GM Consultants, Pittsburgh, 1993
• 3- Creativity image : http://nd-designs.deviantart.com/art/creativity-158880688
• 4-Cyclists crash during the Women's Elite Road Race at the UCI Road World Championships in Valkenburg. © POOL New / Reuters/REUTERS
• 5- Abell's insights into Sondheim's music, his memories of working with ... cry-me-a-torch-song.com