1. How to Manage Your Offshore
Software Development
Team Efficiently

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Introduction
In today's interconnected world, businesses are no longer
confined by geography. And it has paved the way for
unprecedented growth and collaboration on a global scale.
As a result, offshore software development has emerged as
a transformative force, enabling companies to tap into
specialized expertise and accelerate innovations.
However, with this power comes a unique set of
challenges. How do you effectively manage a team spread
across time zones and cultures? Let's find out.

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10 Ways to Manage
Your Offshore Software
Development Team
01. Define your goals and expectations
02. Set a clear product roadmap
03. Develop a proper communication strategy
04. Go for Agile approaches
05. Create overlapping work schedules
06. Effective onboarding and knowledge transfer
07. Stay away from micromanagement
08. Don't put overwhelming requirements
09. Acknowledge their contributions
10. Ensure fair payment terms

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When working with an offshore development team,
companies often assign tasks without explaining the
end goal or the overall expectations.
For example, with a clear view of the project,
developers can deliver outputs as per expectations.
So, irrespective of the development stage they are
working on, they should know the ultimate goal and
the project's vision and direction.
Also, you can share the release details and sprint
planning to help them understand and follow the
upcoming tasks.
01. Define Your Goals
and Expectations

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02. Set a Clear Product
Roadmap
Divide your project by time intervals for effortless
task management. Creating a product development
roadmap will give you a better view of what is critical
to accomplish the predetermined product vision.
Also, you can split the development process into
sprints to include specific priorities, the SoW of each
team member, and the timeline.
Sprint planning can assist you and your dedicated
offshore team in tracking the progress and making
modifications to align with the roadmap’s direction.

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03. Develop a Proper
Communication Strategy
Communication is the key to the success of any
project. And communication gap can be your
biggest challenge, especially when outsourcing
software development services.
To combat the challenge, you must ensure effective
communication and collaboration with standard
software development tools, including Jira, Trello,
Microsoft Teams, etc.
Well-defined communication channels can help
you properly document all team discussions and
ensure no information falls through the gap.

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04. Go for Agile
Approaches
The Agile methodology is the most effective choice
when managing offshore development teams.
It helps provide a transparent framework to foster
iterative and incremental methods. Also, its
flexibility allows it to adapt to any market situation.
As quality and efficiency are two key pillars in the
Agile approach, employing this technique and your
team management system helps boost production.
Also, Agile methodology helps prioritize tasks
depending on business value and customer
requirements.

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05. Create Overlapping
Work Schedules
Real-time communication can be challenging when
working in different time zones. And it can cause
management issues when not tackled properly.
Overlapping work hours for both time zones is an
ideal way to combat the challenge. Make the
necessary adjustments to the schedule, and you
can organize and plan the workflow to reduce any
unexpected holdups.
It helps reduce issues due to different time zones
and ensures smooth collaboration for development
success.

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06. Effective Onboarding and
Knowledge Transfer
Your offshore team members need time to understand
and become familiar with your project and technologies.
So, after hiring offshore developers and onboarding
them, start the knowledge transfer process to let them
know your project's objectives and expectations.
Also, you can share your company's culture and work
processes with them.
You can train them on your company's software
development practices, tech stacks, methodologies, and
relevant documentation and knowledge if required.
All these help your offshore team be productive quickly
and work as expected.

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07. Stay away from
Micromanagement
When you work with an offshore team for software
development services, you're onboarding experts
with extensive expertise and experience in their
respective fields.
Micromanaging them will cause frustration among
them. They may lose enthusiasm. Also, it might
affect their productivity. They may feel undervalued
and would refrain from sharing suggestions for
product improvement.
So, to be safe, don't monitor their work at a micro
level. Instead, hire a senior developer as a tech lead
or a project manager with proven management
techniques to ensure successful outcomes.

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08. Don't Put Overwhelming
Requirements
Working for perfection is good, but too much
pressure can cause unexpected results.
According to a Forbes article, pressure could
boost employee productivity, but excessive
one can affect productivity by causing stress
and anxiety. And ultimately, it reduces
performance and work quality.
Also, don't change your requirements
frequently or add new ones in the middle of
the project.

12. 09. Acknowledge Their
Contributions
Appreciating your offshore team members'
efforts is crucial for building a long relationship
with the offshore partner.
Appreciation makes them feel valuable. And
they would be eager to put their best foot
forward when working on your project.
And to appreciate their efforts, send them a
‘thank you’ note or mail, write Google reviews,
promote them on social media, etc.
These will enhance their productivity and
improve team retention.
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13. 10. Ensure Fair
Payment Terms
As you're hiring from a country with lower costs, it
does not mean you will underpay the team. Also,
you would like to avoid overpaying or extra paying
them.
So, check the payment terms of your offshore
partner and resolve any queries if you have any.You
can establish a detailed contract that outlines
payment terms, milestones, and project scope.
Also, to ensure transparent pricing, understand the
cost breakdown, including hourly rates and any
additional charges. Make sure there are no hidden
costs that can cause trouble or misunderstanding
later.
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14. Bottom Line
Mastering the art of managing an offshore software
development team is a journey of continuous learning
and adaptation. By ensuring clear communication,
building a strong sense of team collaboration,
leveraging the right tools, and understanding cultural
diversity, tech company owners can pave the way for
success.
Looking for a software solutions company to outsource
your project? Partner with Capital Numbers, an
award-winning company offering top-notch
development services at affordable prices. Want to
discuss your project?
www.capitalnumbers.com
Call us today!

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info@capitalnumbers.com
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