4. Purchase Requisitions (PR)
Creation
•PR to be placed after checking
availability of similar material at
other divisions/own division/store.
• Material/Service descriptions and
specification to be provided in details
• Detailed justification for item
requisition to be entered by the user
while creating PR
• Estimate price to be provided in PR.
Approval
•Verifies Material Code, Valuation Class
and Cost Center to be checked for
service PR.
• Validation of budget with the
concerned department
•Approve as per SOA/ Policy, based on
Value of PR.
5. Vendor Selection
RFQ
• Request for Quotations
• open/Close Bidding
Evaluation
• CFT ((Procurement, User, F&A, Others)
• Technical and Commercial evaluation
• Vendor Negotiations & Finalization
Order Approval
• Prepare OAF as per agreed T&C
• Provide Budget Status
• Approval as per SOA
PO Creation & Approval
• PO to be created in SAP as per the T&C
of the OAF and Management comments
• Check GST Rate, HSN Code, etc.
• Approval as per SOP in SAP
Monitoring of PO
• Advance Payment, if any
• Follow up for delivery, Inspection at site
Purchase Order
Vendor Selection, OAF and PO
6. Goods Receipt
• Security Checking & Stamp
• Receipt as per PO T&C
• GRN Creation for Material
• SES Creation & Approval for Service
Good Receipt
• Quality Checked by User
• Purchase Return, if any
Quality Verification
• Scan Invoice in System
• Approval as per Policy
Invoice Processing
• Check LD applicability, BG, Retention,
Advance adjustment, etc as per PO
• TDS Deduction, if any
• Maker checker Concept
Invoice Verification
• As per Due Date
• Approval by Signatories
Payment Processing
Payment
Goods Receipt, Invoice Verification and Payment