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9 Tips for Meetings that are Faster, More Fun, and More Focused
How LinkedIn Execs Run Meetings
Have you
ever felt
frustrated
during a
meeting?
cc:	
  Cubmundo	
  -­‐	
  h-ps://www.flickr.com/photos/55499300@N06	
  
The more senior you
become, the more time
you’ll spend in meetings.
cc:	
  Thomas	
  Hawk	
  -­‐	
  h-ps://www.flickr.com/p...
Focused attention =
manager’s most important resource
Improving meetings =
massive opportunity to boost
productivity
cc:	
...
Great meetings include:
Thoughtful preparation and balanced discussion,
leading to a decision and commitment to action,
fo...
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/9...
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/9...
1. Define the
meeting
success
criteria
cc:	
  GotCredit	
  -­‐	
  h-ps://www.flickr.com/photos/30576334@N05	
  
"This meeting will be a
success if..."
cc:	
  Pim	
  Fijneman	
  (finally	
  back)	
  -­‐	
  h-ps://www.flickr.com/photos/28...
Example cover slide with meeting success criteria
Review the success criteria
to start and end every
meeting
cc:	
  clagnut	
  -­‐	
  h-ps://www.flickr.com/photos/27616775@N...
2. Apply the
RAPID
framework to
focus on the
right people
cc:	
  ashraful	
  kadir	
  -­‐	
  h-ps://www.flickr.com/photos/4...
The RAPID framework
Decide
Make the decision
– Commit the
organization
AgreeInput
Recommend
Perform
Provide input to a
rec...
At a minimum, invite the “R” (Recommender)
and the “D” (Decision-maker).
In most cases it makes sense to invite the
“A” (A...
3. Send pre-
read materials
the day
before.
cc:	
  nashworld	
  -­‐	
  h-ps://www.flickr.com/photos/28517410@N02	
  
Three benefits to sending materials in advance:
1. Optimize meeting time for discussion (vs. reading)
2. Surface questions...
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/9...
4. Begin with
a silent read-
through —
never
present.cc:	
  Camera	
  Eye	
  Photography	
  -­‐	
  h-ps://www.flickr.com/ph...
Most execs can read faster than you can voice
over the slides
Reserve first 5-10 mins. of meeting for read-
through
Call o...
5. Rely on as
few slides as
possible, and
use the
whiteboard
wisely.
cc:	
  jm3	
  -­‐	
  h-ps://www.flickr.com/photos/3799...
For a one-hour meeting:
20 slides is max
(10-15 ideal)
cc:	
  Intrepidteacher	
  -­‐	
  h-ps://www.flickr.com/photos/540488...
The more slides you have,
the lower the likelihood that
any single slide is fully
understood
cc:	
  【J】	
  -­‐	
  h-ps://w...
Use the whiteboard
The energy shifts
from people talking
at each other…
To brainstorming
collectively toward
a common goal...
6. Poll the
room using a
go-around.cc:	
  TonZ	
  -­‐	
  h-ps://www.flickr.com/photos/96947578@N00	
  
Create
balanced
discussion
cc:	
  diffendale	
  -­‐	
  h-ps://www.flickr.com/photos/7945858@N08	
  
How the "go-around" works
1.  Facilitator asks a basic question (e.g., 0-10
scale of how people are feeling, plus/minus
fe...
Have fun with the question
and the go-around!
cc:	
  D7eame	
  -­‐	
  h-ps://www.flickr.com/photos/55246612@N07	
  
Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:	
  hjl	
  -­‐	
  h-ps://www.flickr.com/photos/9...
7. Distribute
action items
and notes.
cc:	
  DonkeyHotey	
  -­‐	
  h-ps://www.flickr.com/photos/47422005@N04	
  
Distribute action items and notes
•  Notes: Keep it concise; not a play-by-play,
but rather a summary of key discussion
po...
8. Cascade
relevant
information
to teams.
cc:	
  Nanagyei	
  -­‐	
  h-ps://www.flickr.com/photos/32876353@N04	
  
As a leader, you're
representing your team at
the meeting
cc:	
  VinothChandar	
  -­‐	
  h-ps://www.flickr.com/photos/44345...
Give your team context on the
outcome and next steps from the
meeting, as soon as possible -- it
will help them do their j...
9. Follow up
(keep your
word).cc:	
  iklash/	
  -­‐	
  h-ps://www.flickr.com/photos/48805491@N00	
  
Meetings are only as great as
the commitment they create
and the action they generate
So keep your word after the meeting,
and let the note-taker know you’ve
completed your action items to close
the feedback ...
In summary...
cc:	
  aresauburn™	
  -­‐	
  h-ps://www.flickr.com/photos/9993075@N06	
  
BEFORE THE MEETING
1. Define the
meeting success
criteria
2. Apply the RAPID
framework to
focus on the right
people
3. Send...
Want more?
Read my LinkedIn post!
Enjoy this presentation?
Share it with your network...
or better yet, during your
next meeting!
cc:	
  kylemac	
  -­‐	
  h...
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How LinkedIn Execs Run Meetings Slide 1 How LinkedIn Execs Run Meetings Slide 2 How LinkedIn Execs Run Meetings Slide 3 How LinkedIn Execs Run Meetings Slide 4 How LinkedIn Execs Run Meetings Slide 5 How LinkedIn Execs Run Meetings Slide 6 How LinkedIn Execs Run Meetings Slide 7 How LinkedIn Execs Run Meetings Slide 8 How LinkedIn Execs Run Meetings Slide 9 How LinkedIn Execs Run Meetings Slide 10 How LinkedIn Execs Run Meetings Slide 11 How LinkedIn Execs Run Meetings Slide 12 How LinkedIn Execs Run Meetings Slide 13 How LinkedIn Execs Run Meetings Slide 14 How LinkedIn Execs Run Meetings Slide 15 How LinkedIn Execs Run Meetings Slide 16 How LinkedIn Execs Run Meetings Slide 17 How LinkedIn Execs Run Meetings Slide 18 How LinkedIn Execs Run Meetings Slide 19 How LinkedIn Execs Run Meetings Slide 20 How LinkedIn Execs Run Meetings Slide 21 How LinkedIn Execs Run Meetings Slide 22 How LinkedIn Execs Run Meetings Slide 23 How LinkedIn Execs Run Meetings Slide 24 How LinkedIn Execs Run Meetings Slide 25 How LinkedIn Execs Run Meetings Slide 26 How LinkedIn Execs Run Meetings Slide 27 How LinkedIn Execs Run Meetings Slide 28 How LinkedIn Execs Run Meetings Slide 29 How LinkedIn Execs Run Meetings Slide 30 How LinkedIn Execs Run Meetings Slide 31 How LinkedIn Execs Run Meetings Slide 32 How LinkedIn Execs Run Meetings Slide 33 How LinkedIn Execs Run Meetings Slide 34 How LinkedIn Execs Run Meetings Slide 35 How LinkedIn Execs Run Meetings Slide 36 How LinkedIn Execs Run Meetings Slide 37 How LinkedIn Execs Run Meetings Slide 38 How LinkedIn Execs Run Meetings Slide 39 How LinkedIn Execs Run Meetings Slide 40
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How LinkedIn Execs Run Meetings

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Meetings are only as great as the commitment they create and the action they generate. Here are nine tips for running better meetings, based on first-hand work with LinkedIn executives. Presented at LinkedIn Oct. 2015. Read my LinkedIn post here for more information: https://www.linkedin.com/pulse/how-linkedin-execs-run-meetings-brian-rumao

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How LinkedIn Execs Run Meetings

  1. 9 Tips for Meetings that are Faster, More Fun, and More Focused How LinkedIn Execs Run Meetings
  2. Have you ever felt frustrated during a meeting? cc:  Cubmundo  -­‐  h-ps://www.flickr.com/photos/55499300@N06  
  3. The more senior you become, the more time you’ll spend in meetings. cc:  Thomas  Hawk  -­‐  h-ps://www.flickr.com/photos/51035555243@N01  
  4. Focused attention = manager’s most important resource Improving meetings = massive opportunity to boost productivity cc:  Chris  Smith/Out  of  Chicago  -­‐  h-ps://www.flickr.com/photos/65315936@N00  
  5. Great meetings include: Thoughtful preparation and balanced discussion, leading to a decision and commitment to action, followed by execution thereafter. cc:  InternaKonal  Railway  Summit  -­‐  h-ps://www.flickr.com/photos/129818214@N05  
  6. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  7. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  8. 1. Define the meeting success criteria cc:  GotCredit  -­‐  h-ps://www.flickr.com/photos/30576334@N05  
  9. "This meeting will be a success if..." cc:  Pim  Fijneman  (finally  back)  -­‐  h-ps://www.flickr.com/photos/28193187@N06  
  10. Example cover slide with meeting success criteria
  11. Review the success criteria to start and end every meeting cc:  clagnut  -­‐  h-ps://www.flickr.com/photos/27616775@N00  
  12. 2. Apply the RAPID framework to focus on the right people cc:  ashraful  kadir  -­‐  h-ps://www.flickr.com/photos/46987892@N05  
  13. The RAPID framework Decide Make the decision – Commit the organization AgreeInput Recommend Perform Provide input to a recommendation – views may or may not be reflected in final proposal Formally agrees to a decision – views must be reflected in final proposal Recommends a decision or action Accountable for performing a decision once made
  14. At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker). In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well. The “I” (offers Input) is generally optional.
  15. 3. Send pre- read materials the day before. cc:  nashworld  -­‐  h-ps://www.flickr.com/photos/28517410@N02  
  16. Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading) 2. Surface questions/issues before the meeting 3. Prevents all-nighters for the presenters :) cc:  kleneway1379  -­‐  h-ps://www.flickr.com/photos/21060335@N03  
  17. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  18. 4. Begin with a silent read- through — never present.cc:  Camera  Eye  Photography  -­‐  h-ps://www.flickr.com/photos/22605449@N06  
  19. Most execs can read faster than you can voice over the slides Reserve first 5-10 mins. of meeting for read- through Call out 2-3 important slides if needed cc:  mnadi  -­‐  h-ps://www.flickr.com/photos/22965089@N00  
  20. 5. Rely on as few slides as possible, and use the whiteboard wisely. cc:  jm3  -­‐  h-ps://www.flickr.com/photos/37996588780@N01  
  21. For a one-hour meeting: 20 slides is max (10-15 ideal) cc:  Intrepidteacher  -­‐  h-ps://www.flickr.com/photos/54048808@N00  
  22. The more slides you have, the lower the likelihood that any single slide is fully understood cc:  【J】  -­‐  h-ps://www.flickr.com/photos/25661863@N00  
  23. Use the whiteboard The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard. cc:  RobertFrancis  -­‐  h-ps://www.flickr.com/photos/57001982@N00  
  24. 6. Poll the room using a go-around.cc:  TonZ  -­‐  h-ps://www.flickr.com/photos/96947578@N00  
  25. Create balanced discussion cc:  diffendale  -­‐  h-ps://www.flickr.com/photos/7945858@N08  
  26. How the "go-around" works 1.  Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2.  One-by-one, each person provides input 3.  Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4.  Ensure everyone has a chance to participate and feels heard cc:  Leo  Reynolds  -­‐  h-ps://www.flickr.com/photos/49968232@N00  
  27. Have fun with the question and the go-around! cc:  D7eame  -­‐  h-ps://www.flickr.com/photos/55246612@N07  
  28. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  29. 7. Distribute action items and notes. cc:  DonkeyHotey  -­‐  h-ps://www.flickr.com/photos/47422005@N04  
  30. Distribute action items and notes •  Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points •  Action items: Specify owner of each, and ensure deadlines to complete are clearly stated •  Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action
  31. 8. Cascade relevant information to teams. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  32. As a leader, you're representing your team at the meeting cc:  VinothChandar  -­‐  h-ps://www.flickr.com/photos/44345361@N06  
  33. Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc:  IntelFreePress  -­‐  h-ps://www.flickr.com/photos/54450095@N05  
  34. 9. Follow up (keep your word).cc:  iklash/  -­‐  h-ps://www.flickr.com/photos/48805491@N00  
  35. Meetings are only as great as the commitment they create and the action they generate
  36. So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  37. In summary... cc:  aresauburn™  -­‐  h-ps://www.flickr.com/photos/9993075@N06  
  38. BEFORE THE MEETING 1. Define the meeting success criteria 2. Apply the RAPID framework to focus on the right people 3. Send pre-read materials the day before DURING THE MEETING 4. Begin with a silent read- through — never present 5. Rely on as few slides as possible, and use the whiteboard wisely 6. Poll the room using a go-around AFTER THE MEETING 7. Distribute action items and notes 8. Cascade relevant information to teams 9. Follow up (keep your word) Tips for Great Meetings
  39. Want more? Read my LinkedIn post!
  40. Enjoy this presentation? Share it with your network... or better yet, during your next meeting! cc:  kylemac  -­‐  h-ps://www.flickr.com/photos/36002228@N00  
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Meetings are only as great as the commitment they create and the action they generate. Here are nine tips for running better meetings, based on first-hand work with LinkedIn executives. Presented at LinkedIn Oct. 2015. Read my LinkedIn post here for more information: https://www.linkedin.com/pulse/how-linkedin-execs-run-meetings-brian-rumao

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