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Mining SharePoint data with
Power BI
Naomi Moneypenny | @nmoneypenny
Treb Gatte | @tgatte
SharePoint Saturday Belgium 2018
#SPSBE

2.
Platinum
Gold
Silver
SharePint
Community
Thanks to our sponsors!

3.
Naomi Moneypenny
Director of Teamwork and Search in
Microsoft 365

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Treb Gatte
• CEO, http://TumbleRoad.com
• Data Platform MVP for Power BI

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Why do I need to
mine SharePoint
data?

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L I S T S
Pull data from lists directly
L I B R A R I E S
Easily combine files into a single data
source
F L O W
Trigger flows from SharePoint and
push data in Power BI
AGENDA
There are three primary sources of data from SharePoint/Office 365

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Power BI Overview

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The Core

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Data from Anywhere
Transform using interface

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Process Overview
Connect to
data
01
Transform
data using
M
02
Extend data
using DAX
03
Create
Reports
04
Publish to
PowerBI.com
05

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Licensing
Power BI

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Three License Types
Free
• Everyone has it
• Only for personal
use
Pro
• Paid - Enables all
functions
• User based
licensing
Premium/Embedded
• Paid – Enables all
functions
• Capacity based
licensing

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Three types of Power BI License
KEY FEATURES FREE PRO PREMIUM
Data Refresh
Consume content that is scheduled to refresh Daily Up to 8 times per day Up to 48 times per day
Consume streaming data in your dashboards and reports 10K
rows/hour
1M rows/hour
Consume live data sources with full interactivity
• •
Access on-premises data using the Data Connectivity Gateways
(Personal and Data Management) • •
Maximum data model size 1GB 10GB 50GB or more
Collaboration
Collaborate with your team using Office 365 Groups in Power BI
• •
Create, publish and view Apps
• •
Manage access control and sharing through Active Directory groups
• •

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Cloud vs. On-
Premises
Power BI

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Using the Enterprise Data Gateway, Power BI works with
• SharePoint 2010
• SharePoint 2013
• SharePoint 2016
On-Premises
Power BI fully supports accessing SharePoint Online as well
as data stored in Azure
Cloud

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What is Odata?
The Open Data Protocol allows data to be
queried from a cloud service via web protocols
Needed because you no longer had direct access
to databases
Uses a special url to retrieve data
Must watch amount of data retrieved

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SharePoint Odata URL
https://YOURSITE.sharepoint.com/SITENAME/_api/web/lists/GetB
yTitle(‘LISTNAME')/Items()

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Enterprise Data Gateway
Allows Power BI, Microsoft
Flow and PowerApps to
access your on-premises
SharePoint farm
23

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Technical Overview of Enterprise Data Gateway Process
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On Premises
Data
Enterprise
Data
Gateway
Azure
Service
Bus
Power BI
Service

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Lists
Power BI

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Query a List
Microsoft Power BI and Microsoft Office 365
Demo

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Document
Libraries
Power BI

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Combine files from a Document Library
Microsoft Power BI and Microsoft Office 365
Demo

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Microsoft Flow
Power BI

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Overview
30
List
Flow
Power BI

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Set up a Real Time Data Feed
Microsoft Power BI, Microsoft Office 365, Flow
Demo

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Coming soon!
• Search as a data source for
Power BI!
• Everything becomes accessible
to Power BI
• Can currently do this with Search
in SharePoint
• Microsoft Search will be
available via MS Graph APIs in
the future

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Tumble Road, LLC.
Enabling better decision making, using Microsoft technology
7829 Center Blvd SE STE 277
Snoqualmie, WA, USA 98065
Contact Us for Power BI Training/Consulting
P H O N E
+1 425-654-3437
E M A I L
sales@tumbleroad.com
W E B S I T E
https://tumbleroad.com

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Questions?
Get our free Guide on how to
set up the real time feed by
filling out this form.

30.
#SPSBE
http://spsbe.be
Please rate this session!

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SharePoint Saturday Belgium 2018
#SPSBE