1. Global Community Development
Programme (GCDP) Management
How to use MyAIESEC.net to manage our
Global Community Development
Programme

2. Table of Contents
1. Becoming part of the GCDP as an EP
2. Using the GCDP Menu as an EP
3. Becoming a GCDP Form Manager
4. Managing Exchange through the Team Member and Team Leader Menus
5. Promoting Exchanges
6. Managing Projects
Please make sure you have the right permissions in MyAIESEC.net before you start. This tutorial is
aimed at Presidents and EB’s of national or local committees, Exchange Responsible and EPs. Please
replace the information with your respective GN, Country or LC whenever applicable in the examples
shown in the tutorial.

3. 1. Becoming Part of the GCDP as
an EP

4. 1. Becoming part of the GCDP as an EP
There are two ways in which a member can join the Global Community
Development Programme as an EP:
• By choosing to move to the Global Community Development Programme
then looking for an exchange
• Looking for an GCDP Opportunity then deciding to apply for it
We will take you through these two ways now.

5. 1. Becoming part of the GCDP as an EP
Login to MyAIESEC.net, from
the top menu, hover over My
Experience Menu:
-Under the My Programs and
Phases submenu choose the
Take Global Community
Development Programme
option (fourth menu option).
-Or click on the My
Programmes menu landing
page select, Take Global
Community Development
Programme Link on the page
Option 1. Moving to the GCDP then looking for an
exchange

6. 1. Becoming part of the GCDP as an EP
On clicking the menu, the user will
be prompted to ensure that their
Personal Information, Academic
Information, Professional
Information, Backgrounds, Skills
and Languages are up to date.
The user can make this update by
clicking on any specific link. This will
redirect them to the edit menu and
once saved they will be returned
back to My Programs menu, they
will also need to select which
committee they would like their form
to be under.
The options they have will depend
on the specific committees where
they have had an experience in the
past.
They then click ‘Apply’ to continue
the process or ‘Cancel’ to end it
Option 1. Moving to the GCDP then looking for an
exchange

7. 1. Becoming part of the GCDP as an EP
Once the user completes editing
their information, the user would
now be required to select
preferences for their internship
which would include:
-Duration
-Starting and Ending Dates
-Issues they would like to work with
on their GCDP exchange
Regions in which they would like to
do their exchange
Once done, they should select
‘Generate Form’ to continue. The
form is generated and if
satisfied, the user would select
‘Save’
The form will be on status ‘New’
An EB member would be prompted
to change the form from New to
Available and can do so in the Team
Leader Programme Menu
Option 1. Moving to the GCDP then looking for an
exchange

8. 1. Becoming part of the GCDP as an EP

9. 1. Becoming part of the GCDP as an EP
The user can now use the
Opportunities search section where
they can browse for a GCDP
exchange that they would like to
apply for.
By going to Opportunities and then
selecting ‘View Exchange
Opportunities’
In the Browse Exchanges menu, they
have the option to select:
-Type
-Committee
-Duration of Internship
-Backgrounds
-Skills
-Degree Level Desired
in order to search for a desired
GCDP exchange opportunity
Option 1. Moving to the GCDP then looking for an
exchange

10. 1. Becoming part of the GCDP as an EP
If a user finds an opportunity that they are interested in, on viewing it, if they want to
apply, they would need to select it and click on the ‘Apply’ Tab. (User would be apply to
apply if their form has been changed from ‘New’ to ‘Available’ or else will be prompted
to get this change done)
If a user doesn’t find something they want to apply for immediately, they will be
considered to have started the Global Community Development Programme and this
Programme will be in ‘New’ or ‘Available’ status depending on whether this change was
made or not.
Option 1. Moving to the GCDP then looking for an
exchange

11. 1. Becoming part of the GCDP as an EP
Option 1. Moving to the GCDP then looking for an
exchange

12. 1. Becoming part of the GCDP as an EP
On clicking the ‘Apply’ Tab the
user would be added to the TN
Match Monitor for this TN Form.
The manager responsible for
this form will receive an alert in
the interest shown by this EP to
the TN.
The user whose EP form is
showing interest can track
progress through the Match
Monitor in the GCDP Menu.
Option 1. Moving to the GCDP then looking for an
exchange

13. 1. Becoming part of the GCDP as an EP
Login to MyAIESEC.net, from the top menu, hover over Connect Menu:
-Under the Opportunities submenu choose the View Exchange Opportunities option (third
menu option).
Option 2. Finding a GCDP Opportunity then Applying for
It

14. 1. Becoming part of the GCDP as an EP
The user is redirected to the
Opportunities search section
where they can browse for a
GCDP exchange they would
like to apply for.
In the Browse Exchanges
menu, they have the option to
select:
-Type
-Committee
-Duration of Internship
-Backgrounds
-Skills
-Degree Level Desired
in order to search for a desired
GCDP exchange opportunity
Option 2. Finding a GCDP Opportunity then Applying for
It

15. 1. Becoming part of the GCDP as an EP
If a user finds an opportunity
that they are interested in, on
viewing it, if they want to apply,
they would need to select it and
click on the ‘Apply’ Tab.
Option 2. Finding a GCDP Opportunity then Applying for
It

16. 1. Becoming part of the GCDP as an EP
Option 2. Finding a GCDP Opportunity then Applying for
It

17. 1. Becoming part of the GCDP as an EP
On clicking the ‘Apply’ Tab the
user would be redirected to the
‘Take Global Community
Development Program’ under
the My Experience Menu to
initially update their profile and
generate their EP Form.
Option 2. Finding a GCDP Opportunity then Applying for
It

18. 1. Becoming part of the GCDP as an EP
On updating their profile and
generating their EP Form, an
EB member will receive an alert
to be able to change the status
of the form from ‘New’ to
‘Available’.
Only after this change has been
made can they be able to apply
for this internship they wish to.
Option 2. Finding a GCDP Opportunity then Applying for
It

19. 2. Using the GCDP Menu as an
EP

20. 2. Using the GCDP Menu as an EP
On becoming part of the GCDP programme, the GCDP menu enables EPs to
be able to manage their own exchange experience through giving them the
ability to do the following:
-Manage and update their EP Forms and save TN Forms of interests through
the ‘My Forms’ Menu
-Track the progress of their matching through the ‘Match Monitor’
-Search for and apply for various opportunities through ‘Browse Exchanges’

21. 2. Using the GCDP Menu as an EP
In ‘My Forms’ Menu, you
would be able to view two
types of forms:
• My EP Forms
This is where all the EP
forms connected with
your profile whose
realisation date havent
been completed will be
viewed
• My Saved TN Forms
This is where, all TN
Forms on viewing
them, you choose to
‘Save’ them, would be
stored for easy access.
My Forms Menu

22. 2. Using the GCDP Menu as an EP
This gives a view of all the
status of your EP Forms in
the process of being
matched to a TN.
A TN can have up to 3 EP
Forms within their TN Match
Monitor.
An EP Form can be within
three processes at a time
Match Monitor Menu

23. 2. Using the GCDP Menu as an EP
Through the ‘Browse
Exchange’ menu, EPs
have quick access to
search for TNs on their
choice without having to
go to the Opportunities
section.
Again an EP can Save a
TN, apply for it
directly, Ask the TN
Manager a
Question, Export the TN
to pdf or Share the
opportunity with someone
else in AIESEC who they
think will be interested.
Browse Exchanges

24. 3. Becoming a GCDP Form
Manager

25. 3. Becoming a GCDP Form Manager
Every form has an EP or TN Manager.
EPs can decide to manage their own forms or appoint someone
else to manage their form, the EP Manager.
All TN Forms need to be managed by someone as the companies
cannot manage these themselves.
Appointed EP Managers and TN Managers should be taking part
in the Team Member or Team Leader Programmes.
Below you will find the ways in which an EP Manager and a TN
Manager can be appointed.

26. 3. Becoming a GCDP Form Manager
An EP can appoint another user as EP Manager through the following way:
1. In the GCDP Menu
2. Go to My Forms
3. Change the EP Manager
4. User can select an EP Manager from one of the people in the committee that is in
the Team Member or Team Leader Programme
5. On selecting and making the change, the EP Manager receives a notification
6. The Form will appear in the ‘My EP Forms’ in the My Forms Feature under
Exchange Management sub menu in the Team Member Programme section
Appointing an EP Manager

27. 3. Becoming a GCDP Form Manager
A TN Manager can be appointed in the following way:
User who wishes to be the TN Manager would go to the Partnership Management Landing
Page
Appointing a TN Manager

28. 3. Becoming a GCDP Form Manager
Check if the organisation or project
exists already within your
committee by viewing all
organisations and projects in the
sections of the page ‘All
Organisations’ and ‘All Projects’ ,
then select the Organisation or
Project in your committee that you
want to generate a TN Form for.
If not, use ‘Add Organisation’ or
‘Add Project’ on the Partnership
Management sub menu to fill in the
details of this organisation or
project that is taking on the
exchange
Appointing a TN Manager

29. 3. Becoming a GCDP Form Manager
On selecting or adding the
Organisation or Project, you
will be able to view details of
the specific organisation or
Project.
On this view page, select
‘Create TN Form’ to be able
to create a form.
This user would become the
TN Manager of this form.
On the Partnership Menu
Landing Page, this
Organisation or Project will
now appear in the TN
Manager’s section of ‘My
Exchange Takers’
Appointing a TN Manager

30. 4. Managing Exchange through the
Team Member and Team Leader
Menus

31. 4. Managing Exchange through the Team Leader and Team
Member Menus
In order for TN and EP Managers to manage the exchange process, the
Exchange Management Menu found in the Team Member Programme enables
them to do so. It contains:
• Browse Exchanges: for the Managers to easily search and match their forms
to suitable choices
• Supply and Demand Management: to constantly understand the pipeline
and need in the network
• My Forms: A place for the managers to keep track of all the EP and TN
Forms they are managing
• Manage Forms: To be able to make the necessary changes
• Match Monitor: to track matches and
• GEP Module: If managing Global Exchange Partners along with AIESEC
International

32. 4. Managing Exchange through the Team Leader and Team
Member Menus
In the managers ‘Browse
Exchanges’ section, they will be
able to do the following:
-TN Managers: search for Suitable
EPs and then search for their TN
and begin the match process with
their TN.
-EP Managers: search for Suitable
TNs and then search for their EP
and begin the match process with
their EP.
Browse Exchanges

33. 4. Managing Exchange through the Team Leader and Team
Member Menus
In the ‘Supply and Demand’
section, they will be able to do the
following:
-Search for the Demand (TN) or
Supply (EP) Ranking and view the
ranking of all backgrounds, (not just
the top 10!) to view the possibility of
getting the best match for the TNs
and EPs being raised.
Supply and Demand Management

34. 4. Managing Exchange through the Team Leader and Team
Member Menus
This is a collection of the forms
being managed by the user.
If the user is only a TN Manager,
then they will see all the forms they
are managing in ‘My TN Forms’ and
nothing would appear in ‘My EP
Forms’ and if the user is only an EP
Manager then vice versa would
occur.
If the user manages both TNs and
EPs then both menus would show
the TNs and EPs (respectively) that
they manage.
My Forms

35. 4. Managing Exchange through the Team Leader and Team
Member Menus
In this menu, the EP or TN
Manager would be able to do
the following actions to the
form:
• Edit the Form
• Change the Manager of
the form
• Change the status of the
form (however, only P/EB
will be able to change the
form from ‘New’ to
‘Available’)
Manage Forms

36. 4. Managing Exchange through the Team Leader and Team
Member Menus
This gives a view of all the
status of your EP or TN Forms in
the process of being matched to
a TN or EP.
A TN can have up to 3 EP Forms
within their TN Match Monitor.
An EP Form can be within three
processes at a time.
Match Monitor

37. 4. Managing Exchange through the Team Leader and Team
Member Menus
For countries working with
Global Exchange
Partners, through this menu, the
TN Manager, President of the
Committee or EB member will
be able to Approve or Reject a
TN Form if raised by a Global
Co-ordinator on behalf of the MC
or LC where the form is being
raised through the Link
‘Approve/Reject GEP TN by
MC Contact’
GEP Module

38. 4. Managing Exchange through the Team Leader and Team
Member Menus
On approval, this GEP TN
will them be able to be
raised by AIESEC
International through the
GEP Process.
The TN Manager who has
been placed as an MC
Contact and P/EB of the
committee will be notified
everytime a Global Co-
ordinator raises a form on
behalf of the MC so that
the approval can be done.
GEP Module

39. 5. Promoting Exchanges

40. 5. Promoting Exchanges
When a TN form is created, an
opportunity is generated
automatically in the ‘View
Exchange Opportunities’ feature in
the Opportunities sub-menu in the
Connect section.
Depending on a users selected
Background and Skills in the
Interests section of their profile, the
TN opportunities will be viewed by
those whose interests match the
ones showing on the forms for
greater matchability.

41. 6. Managing Projects

42. 6. Managing Projects
In the Partnership Management Sub-menu, a user can
be able to add not only Organisations but Projects being
run by their entities.
These will be viewed in a manner such that users can be
able to view the Projects in their committee and the
Project Managers and TN Managers connected to these
projects can be able to track and manage exchanges
done through these projects.

43. 6. Managing Projects
Check if the project exists already
within your committee by viewing all
projects in the sections of the page
‘All Projects’.
If not, use ‘Add Project’ on the
Partnership Management sub menu
to fill in the details of this project
that is taking on the exchange
Adding A Project

44. 6. Managing Projects
Projects are run with a focus on a specific issue, while Organisations are based on a
sector in which they operate.
You can carry out sales activity with an organisation as you are selling to
them, whereas with a project you do not carry out sales activity to the Project but rather
to the organisations you are working with to run the project.
You can create TNs for both Organisations and Projects however, the TNs in the
Projects should be those that are not going to be carried out in a specific organisation
whereas TNs in Organisations are attached to the organisations and the EP will be
working there.
Other points to note:
-There can be TNs in Organisations that are GCDP!
-You can connect organisations to the Projects.
Differences between a Project and an
Organisation

45. Thanks