Annual Congregational Meeting, November 10, 2013

1. Annual Congregational Assembly
Bethlehem Lutheran Church
November 10, 2013

2. Agenda
9:30 – 10:00
10:00 – 10:30
1.
2.
3.
4.
5.
6.
7.
8.
Call to order
Opening Prayer
Executive Officers
Board of Elders
Governing Board
Closing Remarks
Closing Prayer
Adjournment

3. Youth and Family
• Youth room progress
• Youth parents meetings
• Cradle Roll

4. Synodical Issues
• Convention Report
• Constitutional amendment

5. LWML
• Membership
• Mites
• Love in Action

6. Board of Elders
• Official Acts
• Members

7. Governing Board
• Constitution and Bylaws
• Nominating Committee
• Long Range Plan - 2014 Goals
• Ends Policies

8. Constitution
Development
• Year long project
• Pastoral oversight
• Several drafts
• 60 days review
Results
• Missouri Synod
• Essentially the same
• 7 pages
• Introduce
institutional
manager
• Introduce policies
http://www.bethlehem-raymore.org/documents/Constitution_DRAFT_11.10.13.pdf

9. Bylaws
Development
• Year long project
• Pastoral oversight
• Several drafts
• 60 days review
Results
• 18 pages
• Statement of work
• Policy based governance
• Boards, Committees,
Elders, Executive Officer
• Treasurer
• Voters (active
communicate members)
http://www.bethlehem-raymore.org/documents/Bylaws_DRAFT_11.10.13.pdf

10. Nominating Committee
Rob Weida

11. Long Range Plan
2014 Goals:
• Policy-based governance handbook
• Evaluate and update means policies
• Review Executive Officer(s) responsibilities
• Evaluate Executive Officer(s) w/Ends Policies

12. Ends Policy – Primary Inputs
Church Mission
1. Save the lost
2. Strengthen the saved
All In Campaign
1. Engage members in
the use of their time
and talents
2. Create peer to peer
Vision Team – 2012
groups and more
1. Fellowship
opportunity for social
2. Family & Youth Ministry
activities
3. Community Outreach
3. Focus on outreach
opportunities within
the Congregation and
Cass County

13. Ends Policies – Start Point
Spring 2013: Governing board recommended…
1. Developing Congregational commitment to
God;
2. Conducting meaningful Holy Scriptures
training and education;
3. Growing stewardship opportunities – time,
talent and treasure;
4. Sustaining high-level of fellowship in all
Church activities.

14. Ends Policies – Development
Guidelines…
1. Governing board develops Ends Policies based
on congregational desires and Pastoral
oversight;
2. Ends Policies use positive language prescribing
requirements;
3. Level of specificity is general to permit initiative;
4. Board evaluates Executive Officer against its
policy words;
5. Special emphasis on youth ministry.
“results-recipients-worth”

15. Ends Policies
“results-recipients-worth”
1. Of total membership 50% attend worship
monthly to develop Congregational
commitment to God.
1a. Of communicant youth (ages 14-18) 50%
attend worship monthly to develop
Congregational commitment to God.
Membership: Constitution and Bylaws form the basis for membership.

16. Ends Policies
“results-recipients-worth”
1. Of total membership 50% attend worship
monthly to develop Congregational
commitment to God.
1a. Of communicant youth (ages 14-18) 50%
attend worship monthly to develop
Congregational commitment to God.
Membership: Constitution and Bylaws form the basis for membership.

17. Ends Policies
“results-recipients-worth”
1. Of total membership 50% attend worship
monthly to develop Congregational
commitment to God.
1a. Of communicant youth (ages 14-18) 50%
attend worship monthly to develop
Congregational commitment to God.
Membership: Constitution and Bylaws form the basis for membership.

18. Ends Policies
“results-recipients-worth”
1. Of total membership 50% attend worship
monthly to develop Congregational
commitment to God.
1a. Of communicant youth (ages 14-18) 50%
attend worship monthly to develop
Congregational commitment to God.
Membership: Constitution and Bylaws form the basis for membership.

19. Ends Policies
“results-recipients-worth”
2. Of active membership 15% attend Sunday
school weekly to conduct Holy Scriptures
training and education.
2a. Of active communicant youth (ages 14-18)
15% attend Sunday school weekly to conduct
Holy Scriptures training and education.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

20. Ends Policies
“results-recipients-worth”
2. Of active membership 15% attend Sunday
school weekly to conduct Holy Scriptures
training and education.
2a. Of active communicant youth (ages 14-18)
15% attend Sunday school weekly to conduct
Holy Scriptures training and education.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

21. Ends Policies
“results-recipients-worth”
2. Of active membership 15% attend Sunday
school weekly to conduct Holy Scriptures
training and education.
2a. Of active communicant youth (ages 14-18)
15% attend Sunday school weekly to conduct
Holy Scriptures training and education.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

22. Ends Policies
“results-recipients-worth”
2. Of active membership 15% attend Sunday
school weekly to conduct Holy Scriptures
training and education.
2a. Of active communicant youth (ages 14-18)
15% attend Sunday school weekly to conduct
Holy Scriptures training and education.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

23. Ends Policies
“results-recipients-worth”
3. Of active membership 15% participate in
Church outreach activities to promote
stewardship growth.
3a. Of active communicant youth (ages 14-18)
15% participate in Church outreach activities
to promote stewardship growth.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

24. Ends Policies
“results-recipients-worth”
3. Of active membership 15% participate in
Church outreach activities to promote
stewardship growth.
3a. Of active communicant youth (ages 14-18)
15% participate in Church outreach activities
to promote stewardship growth.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

25. Ends Policies
“results-recipients-worth”
3. Of active membership 15% participate in
Church outreach activities to promote
stewardship growth.
3a. Of active communicant youth (ages 14-18)
15% participate in Church outreach activities
to promote stewardship growth.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

26. Ends Policies
“results-recipients-worth”
3. Of active membership 15% participate in
Church outreach activities to promote
stewardship growth.
3a. Of active communicant youth (ages 14-18)
15% participate in Church outreach activities
to promote stewardship growth.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

27. Ends Policies
“results-recipients-worth”
4. Of active membership 25% commingle in
fellowship hall between Sunday services to
promote fellowship.
4a.Of active communicant youth (ages 14-18)
25% commingle in fellowship hall between
Sunday services to promote fellowship.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

28. Ends Policies
“results-recipients-worth”
4. Of active membership 25% commingle in
fellowship hall between Sunday services to
promote fellowship.
4a.Of active communicant youth (ages 14-18)
25% commingle in fellowship hall between
Sunday services to promote fellowship.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

29. Ends Policies
“results-recipients-worth”
4. Of active membership 25% commingle in
fellowship hall between Sunday services to
promote fellowship.
4a.Of active communicant youth (ages 14-18)
25% commingle in fellowship hall between
Sunday services to promote fellowship.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.

30. Ends Policies
“results-recipients-worth”
4. Of active membership 25% commingle in
fellowship hall between Sunday services to
promote fellowship.
4a.Of active communicant youth (ages 14-18)
25% commingle in fellowship hall between
Sunday services to promote fellowship.
Active membership: Constitution and Bylaws form the basis for membership. Members
who commune at least twice in a yearly period are eligible to vote.