beas for process and regulated industries 14.2

Willi Jost
Chairman
be.as Industry Solutions
For process and regulated Manufacturing Industries
wj@beasgroup.com
www.beasgroup.com

© 2013 SAP; beas group, be.as manufacturing, All rights reserved. 2
beas group and be.as Industry Solutions –
at a glance
 beas group AG
 > 25 years experience
 Software development for small and
mid-sized manufacturing enterprises
 2002 decision to develop be.as
 Specially designed for SAP® Business One
 beas support centers in Germany, Spain, China, USA, Brazil, India, Austria
 Global partner network in place
 6 of 7 / 18 of 22 global top SAP B1 partners market be.as (SAP 2013 revenue ranking)
s
 be.as Industry Solutions
 2003 first live customer in Germany
 2004, 2009, 2012 SAP certification of be.as Manufacturing
 2010 SAP certification of „Qualified for SAP Business One“
 > 750 customers in 40 countries
 > 13‘000 be.as users and more than 25.000 SAP® Business One users (Dec. 2013)
 15 supported language versions
beas group ag
Zürich
Switzerland

 beas group is the most successful SAP
Business One Software Solution Partner
(SSP) worldwide. As follows the SAP
Global Awards 2010, 2011, 2012 and 2013
 SAP Pinnacle Awards Finalist 2011
Categorie „Software Solution Innovator of the
Year“
 Global SSP of the year 2010, 2011, 2012, 2013
in „Sales Excellence – Revenue“
 Global SSP of the year 2012 in „New Names“
 Global SSP of the year 2011, 2012, 2013
SAP Global Awards 2010 / 2011 / 2012 / 2013 –
for beas group
SAP® Business One
Global Solution Partner
of the Year 2012
New Names
SAP® Business One
Global Solution Partner of the
Year 2010, 2011, 2012, 2013
Sales Excellence - Revenue
Goes to the partner that has achieved the
greatest overall contribution to revenue during
2010, 2011, 2012, 2013
Global SSP of the Year
2011, 2012, 2013
Goes to the
partner with the
best combination
of sales, partner
support and
programs, quality
and innovation

be.as Modules –
developed to build Industry Solutions
Office
CRM
ERP
Marketing Sales Service
Configurable
Software
Modules with
be.as
configuration
wizard
Standardized
method of
implemen-
tation
Industry
solutions
for vertical
markets
• discrete
manufacturing
• process
manufacturing
• supply industry/
logistics
Sales
Shipping / Export
Purchase
Forecasts
Financial Account.
Asset Accounting
Manufacturing Mgmt.
Capacity Scheduling
Pre-Calculation
Product Costs / WIP
External Manufacturing
Quality Control
MRP I / II Strategies
MS-Office Integration Documents Archival Storage
SAP Business One as globally available
ERP- and Integration Framework
be.as Industry Modules to
cover vertical Industries
Time + Prod. Data Rec.
APS/ Advanced Planning
Variant/ Prod. Builder
Bin Location Mgmt.
Cost Accounting/ Controll.
Project Management
SCM/ Supply Chain Mgmt.
Mobile/ Web Solutions

Different Business Processes –
for different Industries
Industrial machinery High Tech & Chemicals
Plant construction Electronics Personal care
Metal processing Plastics processing Life sciences
Aerospace & defense Automotive Food & Beverage
Medical devices & compon. Packaging industry various
Subsidiaries of large accounts
Small / mid-sized international enterprises
Small national enterprises
Customer
Size
Specific functionality for business processes:
 Make-to-stock, make-to-order, engineering / projects
 Assembly / configure-to-order / variant production
 Supply industry / automotive / logistics

Business Process Overview Example 1
Make-To-Stock
Information
Master Data
Purchase
Requests
Production
Requests
Work Order
specific Data
Archive Data
Function
Engineering without
Update Master Data
Product
Cost
Analysis
Production
Purchase
Release
Purchase
Orders
Engineering with Update
WO-specific Data
MRP
Release
Work
Orders
Forecasts
Sales Orders
MRP

Make-To-Order / Mixed Mode
Information
Master Data
Purchase
Requests
Production
Requests
Work Order
specific Data
Archive Data
Function
Engineering without
Update Master Data
Product
Cost
Analysis
Production
Purchase
Release
Purchase
Orders
WO-specific Data
Release
Work
Orders
Sales Order MRP
From Sales Order
to Work Order

Engineer-To-Order
Information
Master Data
Purchase
Requests
Production
Requests
Work Order
specific Data
Archive Data
Function
Engineering to break
down the Order
Product
Cost
Analysis
Production
Purchase
Release
Purchase
Orders
Engineering in Sales
Quotation Step
Work Order from
Calculation
Release
Work
Orders
Sales Quotation
MRP
Precalculation
Calculation Data
Sales Order

Configure-To-Order
Information
Master Data
Work Order
specific Data
Function
Work Order from
Calculation
Sales Quotation
Calculation Data
Sales Order
From Sales Order to
Work Order
Product
Configuration
Precalculation

Part of a Supply Chain
Information
Master Data
Purchase
Requests
Production
Requests
Work Order
specific Data
Archive Data
Function
Engineering without
Update Master Data
Product
Cost
Analysis
Production
Purchase
Release
Purchase
Orders
WO-specific Data
MRP
Release
Work
Orders
Forecasts
Sales Orders
MRP
SCM SuppliersSCM Customers

be.as Industry Solutions –
Strategic Positioning
 Exclusively designed and qualified for SAP® Business One
 Developed with 100% SAP technology / tools
 Small and medium-sized manufacturing companies
 Discrete, process and mixed mode manufacturing
 Supports mid and higher complex logistics, manufacturing and cost
accounting / control
 Embedded best-practice business processes and methods
 Ensures ,business and transaction processing‘
 Provides the ,inside view‘ – analysis to monitor continuous improvement
(KPIs definable for lean manufacturing, Six Sigma, Kaizen, TPM, others)
 Globally supported, international rollouts
 Multi-company integration and processing

for regulated Manufacturing Industries (1)
 Product development, technical department, regulatory management
(modules of formpak)
 Development of complex formulations / recipes
 Complex ingredients, components, dilutions, mixtures in mixtures
 Calculate properties, e.g. nutritional values, hazards and status, regulatory compliance
 Document authoring, regulatory affairs
 Author, distribute and manage documents such as labels, safety data sheets, allergen
declarations, nutritional and other status certificates
 Automate document revisions caused by changed regulatory and technical status – manage
resupply to previous recipients
 Formulation calculation and suitability check reports
 Calculation of formulations / recipes and properties
 Suitability check reports, e.g. check compliance to specific rules for clients, products, regulations
and regions
 Version, status and release management
 Recipe, properties and document versions
 Status of recipes
 Release recipes and documents for production, logistics, calculation and accounting using the
bidirectional integration with be.as industry solutions

for regulated Manufacturing Industries (2)
 Completion of recipes for production, logistics, calculation and cost
accounting
 According to used modules and functional depth of be.as
 Extend recipes with operations and instructions, resources, additives
 Lot size oriented influences like dilutions, operations (parameters, rules)
 Definitions of QC (procurement, production, finished goods, stock monitoring)
 Extended data for logistics and shipment (warehouse organization, packaging, sales units)
 Extensions for calculation, cost and financial accounting
 Direct browsing in all development, technical and regulatory information of items,
recipes and related documents (user access rights!)
 Supported industry specifics (among other)
 Registration of data changes
 In master data and ongoing work orders
 Batch, version and serial number tracking
 Multi-level based from procurement, production, stock until deliveries to customers or reversed
 Product documentation and identification (reports partly customized)
 Generating and printing of safety data sheets, labels and QC certificates

MRP –
Key Functions / Benefit
 MRPI or MRPII – selectable according to your expected results
 Business process orientation
 Primary demands from forecasts MPS (master production scheduling), SCM (supply chain
management), sales orders, stock control
 MRP based on master data, calculation data and/or work order data
 Single- / multi-level products, make-to-stock, make-to-order, mix-mode
 Scheduling horizons and calculation accurancy
 Planning / calculation scenarios for e.g. short-term, rolling or budget scheduling
 Detail or rough-cut scheduling
 Calculation results
 Brut, net, lot-size oriented, with / without full pegging
 Requisitions for internal manufacturing, outsourcing, purchasing
 Various filters for e.g. orders, requirements per day, week, month, quarter and many more
 Useability and permanent improvement of scheduling data
 Brut, net, lot-size oriented, with / without full pegging
 Requisitions for internal manufacturing, outsourcing, purchasing
 Various filters for e.g. orders, requirements per day, week, month, quarter and many more

Quality Control and Release Management –
 QC Inspection Plan
 Various types, related to master data, for all steps across the business process / supply chain
 Control and acceptance steps, measurements, attachments (instructions), documents (information)
 Flexible rules for scenarios to generate / execute QC order, material flow, message flow to support
certified, validated or audited process
 QC order generation and creation of workflows
 Manually, automatically, condition-based with fix rules, additionally customizable based on scripts
 Conditions for random samples; per order / operation; all x orders / pieces / batches; per time unit;
business partner- or supplier-related; item versions / warehouse / inventory / shelf-life-based, etc.
 Test, acceptance and release management
 Flexible definable and executable scenarios at all levels (order, QC test, measurement, attachment)
 4-eyes acceptance, electronic signature, electronic recording of activities
 Initialize or generate workflows for controlled goods (block, release, warehousing), messages,
attachments (instructions)
 Test, acceptance and release
 All data available for reports / dashboards per time period, order, sampling, measure, certificates
(customizable)

APS (Advanced Planning and Scheduling) –
 Graphical visualization of the scheduling results
 Table forms and Gantt charts (drag & drop options)
 Work order and resource-oriented views with critical situations, alternatives, etc.
 Planning types
 Backward (material priority), forward (resource priority), manually per drag & drop
 Dissolving backlog, forward earliest possible end / delivery date, try to keep the end date
 Comprehensive consideration of parameters and interdependences
 Resources / groups (machines, people, volumes, etc.) finite / infinite, alternative, parallel
 Tools, material availability (subassemblies, purchase parts)
 Work orders, plan and simulation orders, projects, single- / multilevel, consisting of BOMs,
routings, recipes, activities, milestones, etc.
 Workload optimization, sequence planning
 Manually with undo of the planning steps
 Automatic selection of the optimal resource (according to sequence, lowest workload)
 Automatic sequencing (priorities, flexible rules e.g. according colors, tools, mareial)
 Crating work plans, order queues per resource, group (pool list)

Product Configurator –
 Menu controlled management of product characteristics and variants
 Parameters, variables, formulas, string functions, conditions, rules, characteristics
 Additionally visualized support of the configuration with pictures, graphs, other information
 Assignment of the configuration structure to fields, information of
 Items, multi-level BOMs, routings
 User interface for the configuration of products, according to application
 Automated generation of a dynamic user interface and guided selection
 Static user interface to fill in the selection paramaters
 Integrated workflow in sales quotation and order management processes
 Calculation of sales prices, creation of product text / information
 Generation of product structures (modifiable) as basis for bottom-up calculation of cost and
margin, in case of order entry conversion to work order data
 Direct creation of work order data (multi-level BOMs, routings)
 Generation of new master data (items, BOMs, routings)
 Automatic recognition of already existing product variants
 Presentation of pattern number or item number (in case of master data) as default value
 Consideration of stock / availability of variants (level finished goods and subassemblies)

Calculation / Product Costing –
 High flexibility in application and definition of the results
 Pre-, current and post calculation with free definable calculation scheme
 Calculation of master data, work orders, manually created caclulation objects
 Comprehensive consideration of data and parameters for bottom-up calculation
 Precalculation of BOMs and routings, recipes, projects, with access to SAP Business One pricing
incl. special conditions and volume discounts
 Simulations
 Variation of calcuation data, pricing parameters, cost rates, quantities
 Information like full and marginal costs, contribution and profit margin, sales price
 Generation of calculation data / structures as part of the business processes
 Generation of calculation data to integrate in sales quotation and order management
 Integrated transfer of calculation data to work order for further processing
 Automated product cost / price updates
 Batch pre-calculation as automated recalculation and update of product costs, creation of
SAP Business One pricelists
 Analysis
 Batch calculation with several filters to inquire differences in work orders and analyse
variations in the production process

Cost Accounting –
 Cost type, cost center calculation
 Collection of transactions (quantities and values) from accounting, manufacturing, salaries
 Structure, distribution, apportionment of fix and variable costs
 Cost types, cost centers, groupings, distribution and apportionment keys
 Free definable structures, groupings, aggregations
 Calculation of hourly rates (full and marginal costs) for calculation and direct costin
 Budget / multi-tenancy
 Budgeting of cost types / groups, comparison of plan / actual
 Copy to new tenancies, simulations, take-over of actual data as new basis for budget
 Cost objects, profit and loss, contribution accounting, process costing
 Definition of cost objects, e.g. lines of products
 Profit and loss statements per line of product (revenues from accounting)
 Flexible structure, multi-level contribution accounting, contributions for product calculation
 Calculations of process-based costs (consideration of transaction data)
 Dashboard Analysis as basis for continuous improvements Analysis
 Cost transparency, productivity, cost objects, added value and many more

Project Management –
 Project cockpit
 Multi-level project structures
 Comprehensive access to tasks, activities and areas like budget, purchasing, sales, production,
service, attachments (documents) with project-related information
 Seamlessly from overviews to single documents
 Scalable from simple to complex project structures
 Definition of simple projects with tasks, milestones and resources until networks including
engineering, production, suppliers and customers
 Multi-level scheduling, can be addressed according to the needs
 Tasks, milestones, detailed plans, MRPI / MRPII, APS (advanced planning and scheduling)
 Bar and gantt charts until bidirectional integration and usability of MS-Project
 Budget and controlling
 Multi-level budgets at level project, collection of all documents from sales, purchasing,
internal / external manufacturing, services and all sorts of costs / expense
 Platform of business processes like
 Product development, prototype construction
 Projects, engineer-to-order / mixed-manufacturing
 Constructions / installations on site, service, maintenance

be.as Dashboards (Business Objects) –
KPIs to monitor Continuous Improvement
 External Suppliers Analysis
 Production vs. Attendance
times Analysis
 Resources Analysis
 Production Perfomance:
actual vs. planned
 Materials
 Production costs
 Cost Object Controlling
 Profitability
 Trends
‘Inside view’ of business processes

22
be.as Manufacturing
for Chemical Engineering
 Industrial organic chemicals
 Plastic materials, resins, fibers
 Soaps, cleaners
 Paints, lacquers
 Agricultural chemicals, fertilizers
 Speciality chemicals
 Oils, greases
 Papers
 Floor coverings

23
be.as Manufacturing
for Life Sciences and Personal Care
 Pharmaceuticals
 Medicinal chemicals
 Soaps and other detergents
 Perfumes, fragrances, cosmetics
 Biotechnological products
 Biological products
 Natural health products

24
be.as Manufacturing
for Packaging Industry
 Fabrication of packaging material
 Paper and allied products like
 Coated, printed papers
 Bags, boxes
 Plastic goods
 Foils, bags, containers
 Coated, printed
 Steel / aluminium goods
 Foils, blisters, cans, etc.
 Wood products
 Processing of packaging material
 Food
 Pharmaceutical goods
 Chemical goods
 Cosmetics, etc.

25
 Meat products
 Creamery products
 Dried, condensed, evaporated, frozen
products
 Flavourings
 Mill products
 Animal food
 Bakeries and candies
 Oils, fats
 Beverages
be.as Manufacturing
for Food

Many thanks for your attention!

beas for process and regulated industries 14.2

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