1.
www.expertpointsolutions.com
Loving OneDrive for Business as a Productivity Tool
Brian Culver ● Houston SharePoint User Group ● March 16, 2016

2.
About Brian Culver, MCM
 SharePoint Solutions Architect for Expert Point Solutions in
Houston, Texas.
 Microsoft Certified Master (MCM) in SharePoint
 Microsoft Certified Professional Developer (MCPD).
 Brian has worked in the Information Technology industry for
since 1998 and he has been working with SharePoint since
2005. His deep expertise includes Azure, Office365,
SharePoint, ASP.Net, SQL Server and Project Server. He
has been involved in many large SharePoint
implementations including Internet and Intranet sites, Partner
Portals, Enterprise Content Management and Governance,
and much custom application integration and development.
 Author, Speaker and Blogger
Email : brian.culver(at)expertpointsolutions.com
Twitter : @spbrianculver
LinkedIn : https://www.linkedin.com/in/bculver
Blog : http://blog.expertpointsolutions.com

3.
Session Agenda
 Challenges in the 21st Century
 What is OneDrive for Business?
 Roadmap
 Use Cases
 Deployed it
 In Review

4.
 Globalization (We are everywhere)
 International relationships
 New vendors
 New customers
 Communication (Instantaneous)
 Text messaging
 Social media
 Emails
 Video streaming
 Cost Effectiveness (Virtual world)
 Faster speed saves time which either
saves or makes money.
 Automated and streamlined processes
reduce labor costs
Challenges in the 21st Century

5.
Challenges in the 21st Century
Security is becoming more “real”
Price Waterhouse Coopers The Global State of
Information Security® Survey 2015

6.
Challenges in the 21st Century
Security is becoming more “real”

7.
Challenges in the 21st Century
90 percent of business acknowledge at least 1 data security
event in the last year; frequency is greatly understated
We live in a “Bring Your Own Device” (“BYOD”) world
112 smartphones are lost or stolen every minute – that’s 57
million data security incidents per year in the United States
Add in lost or stolen lap tops, flash drives, etc.
Add in malicious insiders, criminal and government
sponsored hackers (reconnaissance and disruption), and
critical infrastructure attacks
The issue is not if, but when and how often
Security is becoming more “real”

8.
Challenges in the 21st Century
Risks

9.
What is OneDrive for Business?
Key requirements for Enterprise File Sync & Share
Anywhere, anytime access to work and
personal files
Seamless integration with familiar
collaboration tools
Enterprise-grade security, compliance, and
IT control

10.
What is OneDrive for Business?

11.
What is OneDrive for Business?

12.
What is OneDrive for Business?

13.
What is OneDrive for Business?

14.
What is OneDrive for Business?
 A place where you can store, sync,
and share your work files.
 Built for informal collaboration
 1 TB storage (moving to unlimited)
 PC/Mac, tablets and phones
 Windows, iOS, Android
 Deep Office integration
 Enterprise IT, security, control &
compliance
A Microsoft service for storing files online.

15.
OneDrive for Business Features
 Cross-browser web client
 PC and Mac (preview) sync clients
 Drag and drop file uploads
 Simple sharing options (internal and external)
 Rich file previewing
 Simple copy and move
 Create files and folders
 Smart search
The basics (web and sync)

16.
In two flavors
What is OneDrive for Business?
A Microsoft service for storing files online.

17.
• The base storage on SPO (the amount of storage
you have with every Office 365 SharePoint
tenant) has been increased from 10GB to 1TB
• The file upload limit (size of an individual file) has
increased from 2GB to 10GB
• OD4B storage has increased from 1TB per
person to 5TB
• Though using the new sync client, items can be
selectively synced
Available Now
Start
Roadmap (Implemented)
• Office 365 Roadmap (Official)
http://fasttrack.microsoft.com/roadmap?Wt.mc_id
=DX_MVP402844
• Get on First Release
https://support.office.com/en-us/article/Office-
365-release-options-3b3adfa4-1777-4ff0-b606-
fb8732101f47?ui=en-US&rs=en-US&ad=US
• Set up the release option for your
organization
• Select people for First Release
Stay Up to Date

18.
Outlook Mobile iOS integration
PDF annotation support for Android
Drive discovery and recent files view in
browser client
Windows 8.1 support for Next-Gen Sync
Streamlined Microsoft Account creation
Q1 2016
iOS access to SharePoint Online files
Self-service NGSC (Next Generation Sync
Client) setup and groove.exe takeover
Pause Sync
Curate the "Share with Me" view
Sync of shared folders
Sync of SharePoint document libraries
Notifications
SharePoint on-prem support for iOS
Android access to SharePoint Online files
"Shared by Me" view
Start
Roadmap (as of Feb 22, 2016)
User
Auditing & Activity Reporting
DLP support for mobile apps
Deny list of file types for sync
Customer Lockbox
IT
Q2 2016
Link encryption IT controls
Data retention settings for deleted users
DLP (Data Loss Prevention) custom
classifications
Bandwidth throttling controls for sync
External sharing domain allow/deny list
Planned
(No timeline yet)
Removal of #, % blocked characters
Max path length increase
Differential and RMS sync support
IT insights reporting
AAD (Azure Active Directory) Conditional
access for NGSC (Next Generation Sync
Client)

19.
The Basics
Demo

20.
OneDrive for Business Features
 Editing with Office and Office Online
 Version control
 Yammer
 Modern attachments in OWA
 Delve
Office 365 integration

21.
Office 365 Integration
Demo

22.
OneDrive for Business Features
 iOS, Android and Windows apps for phones & tablets
 Upload
 Edit
 Search
 Recover
 Recover from Recycle Bin
 Share
 Offline (Android)
Mobility options

23.
OneDrive for Business Features
 Auditing and reporting (rollout starting in 2016)
 Data Loss Prevention (DLP) and eDiscovery
 Mobile Device Management (MDM)
 Information Rights Management (IRM)
 Sync controls
 Data retention policies
 Encryption at rest
 Compliance
Security, control and compliance
http://www.microsoft.com/en-us/server-cloud/cloud-os/global-
datacenters.aspx

24.
OneDrive for Business Features
 Azure infrastructure includes hardware, software, networks, administrative and
operations staff, and the physical data centers that house it all. Azure addresses
security risks across its infrastructure.
 Read the Azure Security, Privacy and Compliance white paper
 Read the Security Management in Microsoft Azure white paper
Security, control and compliance
http://www.microsoft.com/en-us/server-cloud/cloud-os/global-datacenters.aspx

25.
Security and Control
Demo

26.
OneDrive for Business Features
 1 TB per site collection (100 GB for government plans)
 Sync up to 20,000 items in OneDrive for Business libraries & Team Site libraries
 Sync up to 5,000 items in a SharePoint library
 In any SharePoint library, you can sync files of up to 2 gigabytes (GB)
 File upload limit – 10 GB per file (older browsers 300 MB)
 Character Limits
 In SharePoint Server 2013, file names can have up to 128 characters.
 In SharePoint Online, file names can have up to 256 characters.
 Folder names can have up to 250 characters.
 Folder name and file name combinations can have up to 250 characters.
 Invalid characters: / : * ? " < > | # % (and more)
Default Software Boundaries and Limits
https://support.office.com/en-us/article/SharePoint-Online-and-OneDrive-for-Business-
software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498

27.
OneDrive for Business Hybrid
 If you use SharePoint Server 2013 and want to take advantage of cloud storage
for your users' business documents, you can set up OneDrive for Business in
Office 365 and have your users automatically redirected to Office 365 when they
click the OneDrive link in SharePoint Server 2013.
 By using Office 365 for document storage, you can take advantage of cloud
storage without having to migrate all of your workloads to Office 365.
 Setting up OneDrive for Business hybrid requires configuring Office 365 if you
haven't already, and configuring OneDrive for Business redirection.
 For information about planning OneDrive for Business hybrid, see Redirect users
to Office 365 with OneDrive for Business: scenario overview.
SharePoint 2013 and Office 365 Integration via OneDrive for Business

28.
OneDrive for Business Hybrid
How it works for your users

29.
OneDrive for Business Hybrid

30.
New options under the heading Office 365 Connections
on the home page of the SharePoint Central Administration
website
OneDrive for Business Hybrid

31.
SharePoint Online My Site Host Url
Configure audience scoped redirection to
Office 365
Specifies where new SharePoint sites are created.
OneDrive for Business Hybrid

32.
Redirects to
OneDrive for
Business in Office
365
OneDrive for Business Hybrid

33.
Bandwidth Planning
http://www.microsoft.com/en-
us/download/details.aspx?id=44541

34.
Office 365 Import Service
 Ship a hard drive or upload data to Office 365 via Azure.
 Faster than direct upload into Office 365.
 Useful for .PST migration and for upload into SharePoint
 Might simplify user-directed uploads

35.
OneDrive for Business Update
Next Gen Sync Client Generally Available (No longer Groove)
The New Web UX for OneDrive includes these features
 Company-Shareable Links: provides a sharing link for every document that can be opened by any
internal user who receives that link, without those users having to be manually added via an explicit
share action. Users are not added to the Access Control List (ACL) until they access the file for the first
time.
 Set an expiry date for a guest share: We’ll introduce the ability to set expiration dates for external
guest links
 Modern attachments for Outlook: In OWA. Outlook 2016 desktop client when it ships in September.
Other features being rolled out or in new client
 An admin can set the amount of quota that a user can utilize. Being rolled out now.
 Coming out soon, admin will be able to set allow and deny lists for external sharing domains.
 Archiving all external sharing emails (sent via bcc:) into a folder.
 With new client, increase number of files to 20,000 and increase individual file size to 10GB.

36.
OneDrive for Business Update
Already present features in the service
 Feature to limit sync client to a whitelist of domain names. Managed via powershell.
 No longer provision "Shared with Everyone" folder for new tenants and users. Admins can enable this
if desired. Also have a way to remove Everyone, Everyone except external users, and All Users from
the people picker in the file sharing dialog. Details here: https://technet.microsoft.com/en-
us/library/fp161390.aspx
Encryption
 Each file in OD4B and in SharePoint is secured using per file encryption.
 In Q1 2016, Customer Lockbox will be available. This provides for customer approval before Microsoft
datacenter administrators are provided passwords for content.
Auditing
 We are currently in Preview for Office 365 Auditing & Reporting capabilities.
 Availability for Office 365 Auditing & Reporting is scheduled for Q1 2016, before the end of the year.
 An alternative today is the Office 365 Management Activity API preview. This allows customers to
export the audit feed to their own databases and build customs reports.
 Office 365 Management Activity API (preview): https://msdn.microsoft.com/EN-
US/library/mt227394.aspx

37.
Bad news
 Google Drive, Box, DropBox, and others are ahead of Microsoft.
 [New] OneDrive for Business compatibility issues with a standalone Office 2013
or Office 2016 application (like Visio, Project, Skype for Business, or OneDrive
for Business). Huh?

38.
In Review
 OneDrive for Business is a first and best cloud workload.
 Architect and plan for OneDrive for Business integration and migration as a first
step towards a cloud strategy for or customers
 OD4B will be the Enterprise tool for informal collaboration that best integrates
with Office and the Microsoft ecosystem.
 OD4B is the best tool for hybrid scenarios where we leverage on-prem
(SP2013/2016) and online (Office365).
 OD4B just released in Sept 30, 2015 with many fixes and features that continue
to make it an excellent tool.
 OneDrive for Business (OD4B) is maturing as a tool but its behind the major
players.
 If you want something fixed or new features in OD4B, send to:
 SharePoint Server: http://sharepoint.uservoice.com
 Office365: http://office365.uservoice.com
 Learn to use OD4B, and you’ll love it too.

39.
Questions
??
?
?

40.
Constructive Feedback Is Appreciated
Great information,
but would like to
have learned more
about [Insert Topic]Brian – Your
presentation
was …
Good
Demos!
Thanks!

41.
Thank you!
Brian Culver, MCM
Twitter:
@spbrianculver
E-mail:
brian.culver(at)expertpointsolutions.com
Blog:
http://blog.expertpointsolutions.com/
Slides:
http://www.slideshare.net/bculver

42.
Resources
 http://aka.ms/learnonedrive
 http://blog.onedrive.com
 https://customersuccessblog.onedrive.com/
 https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business-
software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en-
CA&ad=CA
 https://support.microsoft.com/en-us/kb/2933738
 http://go.microsoft.com/fwlink/p/?LinkId=518229
 SharePoint Server: http://sharepoint.uservoice.com
 Office365: http://office365.uservoice.com