This document provides instructions for managing contacts and mail in Mac Mail and Address Book. It discusses setting up and organizing contacts in Address Book, including adding contacts manually or via import, creating groups, and printing lists and labels. It also covers using stationary templates, adding to-do lists and notes, and integrating with other apps like iCal and iPhoto in Mac Mail.

1. Lesson 7
Mail (Continued)
and Address Book
Managing Mail and Contacts
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PMBurke

2. Mac Mail Continued
Using Stationary Templates with graphics
Adding To-Do Items and Notes
Searching Mail Contents
Integrating with Address Book, iCal & iPhoto
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3. Address Book
Your Personal Contacts Database

4. Uses for Address Book
Email Address Source for Mac Mail App
Organizing Contacts via Groups Lists
Auto Form Fill in Safari (data from “My Card”)
Access to Google Maps & MobileMe Public
Folders
Sharing Address Lists (V-Cards)
Making Custom Lists, Address Labels and
Envelopes
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5. Setting Up your Address Book
Open Address Book from Dock
Set Preferences
Last name, First Name, US Format, Font
Set Template
Last name, First name (or reverse)
Email Address’s
Phone numbers (Home & Cell)
Full Home Address
Birthday
Notes
Add Contact Data
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6. Adding Contacts to
Address Book
Create V-Cards in Address Book
Manual data Entry
Import email address from Mac Mail
No manual typing
Import from other users V-Card list
Automatic, fast
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7. Adding Contacts: V-
Cards
All data on each contact is a “V-card”
To make V-card Click File/new Card or Click
“+” in “Name” Pane
Fill in Information
Click Edit to save data
Designate your own v-card as “My Card”
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8. Organizing Your
Contacts
Groups are used to create Mailing Lists
“All” contains all Contacts
You create other groups
Family, Friends, Club, Academy etc
To create group Click “+” in Groups pane
Name Group
Drag Names from “All” to new Group
Can also create Smart Groups
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9. Importing Group V-
Card
Click on Finder
Click on Go Menu/iDisk
Click on “Other users Public Folder”
Enter “pburke30” into Box and hit Enter
Drag file “Spring 2010 vcards” to your desktop
Double click file to add data to Address Book

10. Printing Lists and
Labels
Address Book is your Personal Database
Open Address Book, Click on “All” and go to
File, Print
Click on Arrow to right of printer name
Select Style (Lists, Labels, Envelopes)
Select Attributes to print (e.g., Name, Email,
phone
Hit Print
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