high-level processes handled by Axpert TradePlus, an ERP for wholesale & distribution business, from Agile Labs. Easy to customise, extend and keep it evergreen. Offline mode makes it the only product suitable for locations with poor broadband internet. Best for AFRICA. email us at marketing@agile-labs.com, CC web@agile-labs.com

1. Axpert™ Trade Plus
Quick Reference
(C) 2012 Agile Labs, Bangalore, INDIA.

2. Organization Structure
Head Quarters
Company Company A
Division FMCG
City 1
Locations
(shops / City 2
Warehouses)
City 3
City 4
City 5
City N
(C) 2012 Agile Labs, Bangalore, INDIA.

3. System Architecture
(C) 2012 Agile Labs, Bangalore, INDIA.

4. Trade Plus– Modules
1. Import Purchase Management 4. Inventory Management
- Purchase - GRN (Goods Receipt Note)
- Logistics - Stock Transfers
- Costing - Transfer Inwards
- Container Tracking - Stock Issues / Receipts
- Stock Reconciliation
2. Local Purchase Management 5. Finance Management
- Purchase - General Ledger (CoA, CC, Budget)
- GRN/Costing - Sub Ledger Accounting (AR, AP)
- Cash & Bank Accounting
- Financial Statements (TB, P&L and BL)
3. Sales Management
- Pricing 6. Reports
- Promotional Schemes
- Dashboards
- Wholesale
- MIS Reports
- Point of Sale (Retail)
- Provisional Sale
(C) 2012 Agile Labs, Bangalore, INDIA.

5. Importation Process
RFP
Demand Proforma Confirm Order
Create Purchase
Analysis Invoice / PO (PO)
Requisition
Purchase Mgr.
Freight
Booking File Creation – NEW Sub
FOB ledger A/c created against
shipment number
Enter Shipment
Apply for Import Loading Information against
License (PIP) Schedule multiple POs
CIF
Follow up with Shipping line
and update Shipment Program
Import Section
Receive all dox, update the system and hand over to Logistics L
Send Bill of Lading, Send Freight Issue PIP
Commercial Invoice and Send CNCA Invoice, Pack number
Certificate of Origin list (BIVAC)
Supplier Third Party / Supplier Carrier Inspection Agency
Party
Advance
Accounts Payable (Import Purchase Payable) – Initiate Payment Payment (if
once the respective documents are received any)
Accounts
Expenses (A)
(C) 2012 Agile Labs, Bangalore, INDIA.

6. Logistics Process
L Get
Legalization
Receive CRF
Perform Port
Arrival
Perform GIT Entry
(Program)
Logistics Section
Dox Pay Port / Terminal
Pay Custom Duty
to Agent Charges
Clearing Agent
Accounts Payable – Book the receipt received from Agent to Local Freight
update the Accounts Invoice
Accounts Shipment Expenses (B) Close file
Return Container
Corporate Calculate Landed
Receive Goods at
Cost & update Stock
Station (GRN)
Ledger
(C) 2012 Agile Labs, Bangalore, INDIA.

7. Landed Cost Calculation (Actual)
Expenses (B) – Port, Terminal,
Duty, Local Freight charges,
Logistics Section etc.,
at Corporate
Expenses (A) – Import
Purchase Bills (Payables)
Import Section
at Corporate
GRN information flows
to corporate for
Validate data supplied to Landed Cost
calculating Landed
computation screen and confirm Cost Rate
Cost
Finance Team at
Corporate
Updates Cost Rate
to the Corporate
Books
Update Cost Rate to
local books by resaving Receive Goods at
the GRN Station (GRN)
Warehouse / Shop
(C) 2012 Agile Labs, Bangalore, INDIA.

8. Landed Cost Calculation (Estimated)
File Creation – NEW Sub -
ledger A/c created against
shipment number
Import Section
at Corporate
Cost Group Master
(Pre-defined)
Validate data supplied to Landed Cost GRN information flows
computation screen and confirm Cost Rate to corporate for
Finance Team at calculating Landed
Cost
Corporate
Post GRN
[Updates Cost Rate to
Corporate Books]
Update Cost Rate to
local books by resaving Receive Goods at
GRN Station (GRN)
Warehouse / Shop
(C) 2012 Agile Labs, Bangalore, INDIA.

9. Sales Process
Price List / Discount Promotional Customer
Item Data
Price Update Offers Schemes Master
Corporate Office
Price List / Discount Promotional Customer
Item Data Master
Price Update Offers Schemes
Finance Inventory
F Accounting Accounting
Sales Location
Credit / Debit
On
Confirmation
Provisional
Invoice
Sales Closing Note F
Wholesale / Add Customer to
Sales Sales Retail master if invoice
Proforma Order Invoice amount > $1,000
(C) 2012 Agile Labs, Bangalore, INDIA.

10. Inventory Process
Inventory
Accounting
Stock Transfer
Request Inward
Finance
Requesting Shop/Depot Accounting
Inventory
Accounting
Book Transfer
Transfer
Transport Delivery
GIT
Finance
Corporate Accounting
Freight Freight / Insurance
Contract Expense Booking
(C) 2012 Agile Labs, Bangalore, INDIA.

11. (C) 2012 Agile Labs, Bangalore, INDIA.
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