Introduction to programme management book launch 2nd edition Thursday 2 February 2017

1. Introduction to
Programme Management
Thu 2 Feb 2017
Midlands Branch & ProgM SIG
1830 - Keynote: Roy Hill
1910 – Intro to Second Edition
1930 – Networking & Refreshments
2000 - Close

2. 5 Bs
 Bells
 Bleeps
 Bites
 Bogs
 Briefing

3. Keynote – Roy Hill, Interim CEO HS2

4. After the Inspiration
– the Perspiration!
Aka
Now you have seen the view
from the top, what does the first
rung on the ladder feel like?

5. Introduction to Programme
Management
https://www.apm.org.uk/book-shop/

6. Why Programme Management, Why Now?
 Project Management is about products –
Programme Management is about change
and benefits
 National Infrastructure Plan - Autumn 2016
– 728 Projects & Programme
– >£500,000M – of which >50% in next 5 years
 Second Edition

7. Joining the Dots
Introduction to Programme Management

9. Definitions & Context
APM
A group of related projects and change
management activities that together achieve
beneficial change for an organisation.
Managing Successful Programmes (MSP)
A temporary, flexible organisation created to
coordinate, direct and oversee the
implementation of a set of related projects
and activities in order to deliver outcomes
and benefits related to the organisations
strategic objectives.

10. Satisfying Business Needs
Is there a need for change?
Is there an ability and culture for change?
Is there a wider perspective of change?
Is there a business need?
... address complexity and uncertainty?
... manage tensions between corporate objectives,
business as usual and change delivery?
How can we…

11. Programmes vs Strategy vs
portfolios vs projects

13. Identify
Is there a vision of a changed future?
Is this a shared single vision?
Is it in line with what is needed?
What are the benefits to be gained?
Who benefits, what do they benefit,
how much benefit, when do they benefit?
What is going to change?
How are we going to bridge the gap
from now to then?
Define a blueprint for the future
Where (and how) is transition to steady state to be achieved?

14. Define a programme
Benefits
Outcomes
Tranches – step changes in capability
Define a dossier of projects
Do the right projects, do the projects right
What benefits can we achieve & when?
Any quick wins?
What elements of the future state need to be put in place
- is there a sequence?
What are the intermediate steps to achieve? Are there
funding or decision gates? Are we driving down uncertainty?
What do we need to produce,
how, when and who by?

15. Defining the Tranches

17. Change programme vs.
steady-state activities

18. Tranches and projects

19. How it works together
Managing the Tranches

20. Create a clear structure
Strategic
Programme boundaries and approvals
Influenced by/affect other teams & key external stakeholders
L1
L0
L2
L3
Programme
Overall programme definition and inter-project boundary
management
Project
Focus on delivery of individual project outputs and
support to programme outcomes
Supplier
Specific project workpackages
Supplier activities

21. Managing Interdependencies
Project A
Project B
Interface
Activities
Interdependencies Signed
“Handshake
Document”
Reference
Scope (details)
Agreed Dates
Commit/ accept Programme-wide
Interdependencies
database
Programme
Integrated
Master
Schedule
Integration Review
(e.g. changes or technical
ramifications of new
understanding)
Programme Review
(e.g. schedule implications to
programme milestones)
Interdependencies: Threats and
Opportunities are captured and
categorised within Programme
Risk and Opportunity Register
(Programme risks)

23. Responsibilities, roles & actors
Governance and leadership
Making the change
Managing integration & relationships
Engaging with stakeholders
An effective PMO
Need strong integrated leadership and boundary scanning:
Sponsor(ing Group), Senior Responsible Owner, Board
Must be able to transition effectively to new practices:
Business Change Manager(s)
No programme exists in isolation:
Know your stakeholders and their objectives; keep them informed
The ringmaster around whom the performers interact:
The Programme Manager
Nobody notices a smooth running machine

25. 7 Perspective of P3M3
Resource
Management
Benefits
Management
Organisational
Governance
Management
Control
Stakeholder
Management
Risk
Management
Financial
Management
P3M

28. Discount code for the
Introduction to Programme
Management (Second
edition)
20% off - PRO20
Valid until the end of May
2017.
Introduction to Programme
Management
https://www.apm.org.uk/book-shop/

29. ProgM Events
• Webinar - Intro to Programme Management
14th February
• Programme Management Conference
2nd March, Derby
https://www.apm.org.uk/event/

30. Programme Management Conference
In our increasingly connected, globalised and digital
world, the need for collaboration to deliver project
and programme success is growing.
2nd March 2017, Derby

31. Speaker Programme

32. Q&A

33. This presentation was delivered
at an APM event
To find out more about
upcoming events please visit our
website www.apm.org.uk/events