Word Processing Fundamentals

ITC 3001, Personal Computer Fundamentals 1
Course Learning Outcomes for Unit II
Upon completion of this unit, students should be able to:
2. Demonstrate fundamental techniques within a word-
processing application.
2.1 Create a Word document.
2.2 Differentiate the use of toolbars, menus, and templates in
Word.
Reading Assignment
Part III, Lesson 1:
Microsoft Word 2013 Jumpstart
Part III, Lesson 2:
Getting Started with Word 2013
Unit Lesson
Welcome to the world of word processing where you are no
longer stuck with having to retype anything!
Instead, you retrieve your work from a disk, display it on the
monitor, revise it as necessary, and then print it

at any time in draft or final form. This unit and the next will
introduce you to word processors, specifically
Microsoft Word, and provide you with enough detail and
practice to create some very impressive documents.
Word processing programs such as Microsoft Word are the most
common programs found on personal
computers, and the ones that you are most likely to use. Word-
processing programs can be used to write
documents, memos, reports, and letters. More complex word-
processing tasks include linking to other
documents or the Internet from within a document, embedding
graphics and floaters, and using tables. The
basic functions of Microsoft Word are typing, editing, moving,
deleting, or changing the appearance of text.
Once you have created a document and stored it electronically,
it can be duplicated, printed, copied, and
shared with others. As you complete the reading for this unit, be
sure to attempt the hands-on activities in the
reading so that you will be ready to complete the homework
assignment. Participating in the hands-on
activities also helps you to remember the features within Word.
That way, you will know just what to do while
on the job or for other school work.
When you open Word, a new blank document appears. The
functions and features available to you are
similar to other Microsoft products so that it is easy to switch
between the various Office applications and
quickly find what you need. The ribbon was introduced in
Office 2007 and is now part of all the Office
applications. Commands can be accessed using the tabs on the
ribbon that runs across the top of the screen.
The ribbon is contextual in nature, meaning that the commands
and options may change, depending on what
you have selected or where you are in the document. As with
most applications now, there are several ways

to accomplish the same tasks. Some commands can be called
using a combination of keys on the keyboard,
known as keyboard shortcuts. You may decide to use the Quick
Access Toolbar, the mini-toolbar, or the
shortcut menu. Each of these is discussed and shown in the
reading.
The backstage view is an area of Word where you can easily
perform file management tasks, such as Save,
Open, Print, or Save As. If you have used previous versions of
Word, these actions were in the standard File
menu. Be sure to read through the various backstage view
commands on page 256 of Lesson 1.
To create a new document, you simply start typing on the blank
page that appears when Word is opened or
when you choose to create a New Document. The blinking I-
beam that appears on the screen is the insertion
point. What you type is inserted to the left of the insertion
point, using the defaults that Word has set up for
margins and line spacing. Of course, you may change the
margins or line spacing as needed to properly
format your document. As you type, you may see several non-
printing characters, depending on if they are
UNIT II STUDY GUIDE
Working with Microsoft
Word 2013

UNIT x STUDY GUIDE
Title
hidden or not. These non-printing characters represent spaces,
indents, hard returns, and page breaks. Most
of the time, you will not even pay attention to these characters,
but it can be very helpful to show them and be
attentive to their placement when you are trying to edit your
document.
Note: Many new users of Word, especially those that have used
a typewriter in the past, make the mistake of
pressing Enter (and thus inserting a hard return) at the end of
every line. With a typewriter, this was
necessary so that the text did not run off the right side of the
page. However, with computers and word
processors, this is not necessary and is even a bad idea. If you
press Enter at the end of every line, rather
than letting Word wrap the lines automatically, when you try to
edit your document later, you will have to
delete and re-enter all of your hard returns because they will no
longer be in the right place. It is important to
remember to only press Enter at the end of a paragraph. If you
are within a paragraph, let Word wrap the text
for you automatically.
Of course, the beauty of using a word processor and saving your
file on a computer is the ability to go back
and make changes with little effort before re-saving or re-
printing. You may edit the content or the formatting
at any time. One method of creating a document is to type in all
of your content before you make formatting
changes or decisions. That way, you can focus on the content
first, without being distracted by formatting

decisions. Also, your content may change and move, causing
you to have to redo any formatting. Text and
objects in a Word document are edited, formatted, or moved by
selecting them first. There are several ways
that you can select text. You may select a single character, a
word, a sentence, a paragraph, an object, or
even several non-adjacent items. See pages 255-259 for various
ways to select items in your Word
document. Once you have selected text or an object in Word,
you can delete it, copy it, move it, or change the
formatting of the font style, size, color, or appearance. The
combinations of formatting are almost endless.
Note: One very important feature to remember when you are
moving or formatting text in your Word
document is the Undo command. You can use the Undo
command by clicking the Undo button on the Quick
Access Toolbar in the upper-left corner of the screen. You can
also use the keyboard shortcut Ctrl+Z. This
feature can be a real life saver when you do something
unintentional or even if your cat walks across your
keyboard.
Cut, Copy, and Paste are very important commands that you will
use in all of the Office applications and
many other programs. The Cut command removes the item that
is selected and places it on the clipboard.
When you choose Paste, the application then places the last item
from the clipboard to your new document,
exactly where your insertion point is located. If you have some
text or an object selected when you choose
Paste, then that text or object will be replaced by whatever is
being inserted (pasted) from the clipboard. If
that was not your intent, then you can use the Undo command to
back up and try again. The Copy command
leaves the selected text or object in place and makes a copy to

the clipboard so that it may be pasted in
another place as well. This can be very handy if you want
similar text in another location. You can Copy and
Paste to the new location and then make your edits without
having to retype the entire text. If you are not very
familiar with Cut, Copy, and Paste, it is highly recommended
that you review that section in the textbook, and
practice using these commands until you are comfortable using
each one. You may also use the shortcuts for
Cut, Copy, and Paste:
So far in this unit, we have focused on how to use Word, yet
have not mentioned much about how to format a
document. With the advent of computers, you can now perform
the tasks that were once only performed by
professional publishers. With Word, you can now turn a page
full of basic text into an appealing and
convincing report with the use of character formatting and
paragraph formatting. In the second half of this unit,
we will cover the basics of character formatting, which can be
applied to individual characters (or the entire
document), and paragraph formatting, which can be applied to
individual paragraphs. It is important to
remember that a paragraph is created every time you press the
Enter key. A paragraph might be a single
word if that word is the only item on a line and is followed by a
hard return.
A character is an individual number, letter, punctuation mark,

or symbol. Character formatting can be applied
to any of these individually as well as in a group. Character
formatting can involve changing the font style,
size, color, or appearance, such as changing the characters to
bold or underlined. Word has many different
options available. Just remember that not every computer has
the same set of fonts, so if you wish to share
UNIT x STUDY GUIDE
Title
the document with other people electronically, then you should
choose one of the more common fonts: Arial,
Times New Roman, and Verdana. Also, you need to keep in
mind basic rules of design and not utilize too
many colors, sizes, or different fonts. A document that uses too
many of these looks amateurish and is
difficult to read. Word also offers a set of predefined styles that
you can use to add a professional look to your
document. You may use the existing styles, or you can edit the
existing styles to suit your needs and create
your own set of custom styles. Of course, you would want to be
very comfortable with character and
paragraph formatting before attempting to create your own
styles.
Paragraph formatting is another important aspect of creating a
professional-looking document. Common

paragraph formatting features include alignment, indentation,
spacing, and bulleted or numbered lists.
Alignment refers to which side of the document the paragraph is
anchored. For instance, this paragraph is
left-aligned. If I want to center align something, I must start a
new paragraph since the alignment applies to
the entire paragraph.
This paragraph is center aligned.
You may also right align a paragraph or justify it. A justified
paragraph places extra space between characters
so that the paragraph looks like it is aligned both left and right,
and there are not jagged edges. Indentation
refers to whether and how much of the first line or subsequent
lines are indented from the margin. This
feature is particularly useful in creating bibliographies where a
hanging indent is needed. You can also control
the spacing between the lines in a paragraph and between
paragraphs themselves. This feature lets you
control the amount and placement of whitespace, adjust your
document so that it is more readable, or even
make adjustments so that everything fits on a given number of
pages.
Numbered lists and bulleted lists are very useful as well. They
can add a professional look to any document,
and Word provides many different ways to format these lists.
You can change the look of the bullet, the line
spacing, and the indentation, just as you would with any
paragraph. Just remember that each bulleted or
numbered line is a paragraph itself.
Submitting Homework Assignments

Throughout this course, you will be asked to complete
homework assignments, which involve a series of
exercises. Each exercise might require you to save separate files
for each one, so be sure to save you work
after completing each exercise. Also, be sure to submit each file
for grading in Blackboard. The following
tutorial briefly demonstrates how to attach more than one file
for one assignment in Blackboard.
Click here to access the brief tutorial.
Suggested Reading
Learn more about this unit’s topics by researching in databases
of the CSU Online Library. The following are
examples of what you will find in the Business Source Complete
database:
Mendelson, E. (2002). MICROSOFT WORD tips. PC Magazine,
21(7), 90. Retrieved from
http://web.b.ebscohost.com/ehost/detail/detail?vid=3&sid=e2be
6b1e-4ed5-4efb-98f1-
c67a7b60baa2%40sessionmgr115&hid=109&bdata=JnNpdGU9Z
Whvc3QtbGl2ZSZzY29wZT1zaXRl

#db=bth&AN=6367216
https://online.columbiasouthern.edu/csu_content/courses/busine
ss/itc/itc3001/14m/demofilesoneassignment/submittingmorethan
onefileforoneassignment.htm
Whvc3QtbGl2ZSZzY29wZT1zaXRl#db=bth&AN=6367216
http://online.columbiasouthern.edu/csu_content/courses/busines
s/itc/itc3001/14m/demofilesoneassignment/submittingmorethano
nefileforoneassignment.htm
UNIT x STUDY GUIDE
Title
Save time with Microsoft Word templates. (2012).
Administrative Professional Today, 38(9), 8. Retrieved from

Whvc3QtbGl2ZSZzY29wZT1zaXRl
#db=bth&AN=79324022
In addition to articles, the CSU Online Library offers other
types of supplemental materials that will provide
more information concerning this unit’s topics. For example,
the following e-books are available in the CSU
Online Library’s ebrary in the Computers & IT section:
Gruman, G. (2012). Exploring Windows 8 For dummies (1).
Somerset, US: For Dummies. Retrieved from
http://site.ebrary.com/lib/columbiasu/reader.action?ppg=2&docI
D=10639307&tm=1500064384030
Leonhard, W. (2013). Windows 8. 1 All-In-One for dummies
(1). Somerset, US: For Dummies. Retrieved from
D=10799634&tm=1500064492222
Weverka, P. (2013). Microsoft Office Home and Student Edition
2013 all-in-one for dummies. Retrieved from
http://site.ebrary.com/lib/columbiasu/detail.action?docID=1068
7074&p00=weverka
Learning Activities (Non-Graded)
Complete the Step by Step activities throughout the reading, on
your computer, as you read along with the

textbook. This will provide you with the practice that you need
to complete the graded assignments in this
unit. Note: Download the student data files using the
instructions in the front of your textbook on page XIV.
Complete the Knowledge Assessments at the end of the
following lessons:
-268
Non-graded Learning Activities are provided to aid students in
their course of study. You do not have to
submit them. If you have questions, contact your instructor for
further guidance and information.
D=10639307&tm=1500064384030
D=10799634&tm=1500064492222
http://site.ebrary.com/lib/columbiasu/detail.action?docID=1068

7074&p00=weverka
Declaration of Independence
When in the Course of human events it becomes necessary for
one people to dissolve the political bands which have connected
them with another and to assume among the powers of the earth,
the separate and equal station to which the Laws of Nature and
of Nature's God entitle them, a decent respect to the opinions of
mankind requires that they should declare the causes which
impel them to the separation.
We hold these truths to be self-evident, that all men are created
equal, that they are endowed by their Creator with certain
unalienable Rights, that among these are Life, Liberty and the
pursuit of Happiness. — That to secure these rights,
Governments are instituted among Men, deriving their just
powers from the consent of the governed, — That whenever any
Form of Government becomes destructive of these ends, it is the
Right of the People to alter or to abolish it, and to institute new
Government, laying its foundation on such principles and
organizing its powers in such form, as to them shall seem most
likely to effect their Safety and Happiness. Prudence, indeed,
will dictate that Governments long established should not be
changed for light and transient causes; and accordingly all
experience hath shewn that mankind are more disposed to
suffer, while evils are sufferable than to right themselves by
abolishing the forms to which they are accustomed. But when a
long train of abuses and usurpations, pursuing invariably the
same Object evinces a design to reduce them under absolute
Despotism, it is their right, it is their duty, to throw off such
Government, and to provide new Guards for their future
security. — Such has been the patient sufferance of these
Colonies; and such is now the necessity which constrains them
to alter their former Systems of Government. The history of the
present King of Great Britain is a history of repeated injuries
and usurpations, all having in direct object the establishment of
an absolute Tyranny over these States. To prove this, let Facts

be submitted to a candid world.
Bill of Particulars
He has refused his Assent to Laws, the most wholesome and
necessary for the public good.
He has forbidden his Governors to pass Laws of immediate and
pressing importance, unless suspended in their operation till his
Assent should be obtained; and when so suspended, he has
utterly neglected to attend to them.
He has refused to pass other Laws for the accommodation of
large districts of people, unless those people would relinquish
the right of Representation in the Legislature, a right
inestimable to them and formidable to tyrants only.
He has called together legislative bodies at places unusual,
uncomfortable, and distant from the depository of their Public
Records, for the sole purpose of fatiguing them into compliance
with his measures.
He has dissolved Representative Houses repeatedly, for
opposing with manly firmness his invasions on the rights of the
people.
He has refused for a long time, after such dissolutions, to cause
others to be elected, whereby the Legislative Powers, incapable
of Annihilation, have returned to the People at large for their
exercise; the State remaining in the mean time exposed to all
the dangers of invasion from without, and convulsions within.
He has endeavoured to prevent the population of these States;
for that purpose obstructing the Laws for Naturalization of
Foreigners; refusing to pass others to encourage their
migrations hither, and raising the conditions of new
Appropriations of Lands.
He has obstructed the Administration of Justice by refusing his
Assent to Laws for establishing Judiciary Powers.
He has made Judges dependent on his Will alone for the tenure
of their offices, and the amount and payment of their salaries.
He has erected a multitude of New Offices, and sent hither
swarms of Officers to harass our people and eat out their

substance.
He has kept among us, in times of peace, Standing Armies
without the Consent of our legislatures.
He has affected to render the Military independent of and
superior to the Civil Power.
He has combined with others to subject us to a jurisdiction
foreign to our constitution, and unacknowledged by our laws;
giving his Assent to their Acts of pretended Legislation:
Legal Affronts
For quartering large bodies of armed troops among us:
For protecting them, by a mock Trial from punishment for any
Murders which they should commit on the Inhabitants of these
States:
For cutting off our Trade with all parts of the world:
For imposing Taxes on us without our Consent:
For depriving us in many cases, of the benefit of Trial by Jury:
For transporting us beyond Seas to be tried for pretended
offences:
For abolishing the free System of English Laws in a
neighbouring Province, establishing therein an Arbitrary
government, and enlarging its Boundaries so as to render it at
once an example and fit instrument for introducing the same
absolute rule into these Colonies
For taking away our Charters, abolishing our most valuable
Laws and altering fundamentally the Forms of our
Governments:
For suspending our own Legislatures, and declaring themselves
invested with power to legislate for us in all cases whatsoever.
He has abdicated Government here, by declaring us out of his
Protection and waging War against us.
He has plundered our seas, ravaged our coasts, burnt our towns,
and destroyed the lives of our people.
He is at this time transporting large Armies of foreign
Mercenaries to compleat the works of death, desolation, and
tyranny, already begun with circumstances of Cruelty & Perfidy

scarcely paralleled in the most barbarous ages, and totally
unworthy the Head of a civilized nation.
He has constrained our fellow Citizens taken Captive on the
high Seas to bear Arms against their Country, to become the
executioners of their friends and Brethren, or to fall themselves
by their Hands.
He has excited domestic insurrections amongst us, and has
endeavoured to bring on the inhabitants of our frontiers, the
merciless Indian Savages whose known rule of warfare, is an
undistinguished destruction of all ages, sexes and conditions.
Good Faith
In every stage of these Oppressions We have Petitioned for
Redress in the most humble terms: Our repeated Petitions have
been answered only by repeated injury. A Prince, whose
character is thus marked by every act which may define a
Tyrant, is unfit to be the ruler of a free people.
Nor have We been wanting in attentions to our British brethren.
We have warned them from time to time of attempts by their
legislature to extend an unwarrantable jurisdiction over us. We
have reminded them of the circumstances of our emigration and
settlement here. We have appealed to their native justice and
magnanimity, and we have conjured them by the ties of our
common kindred to disavow these usurpations, which would
inevitably interrupt our connections and correspondence. They
too have been deaf to the voice of justice and of consanguinity.
We must, therefore, acquiesce in the necessity, which
denounces our Separation, and hold them, as we hold the rest of
mankind, Enemies in War, in Peace Friends.
We, therefore, the Representatives of the united States of
America, in General Congress, Assembled, appealing to the
Supreme Judge of the world for the rectitude of our intentions,
do, in the Name, and by Authority of the good People of these
Colonies, solemnly publish and declare, That these united
Colonies are, and of Right ought to be Free and Independent

States, that they are Absolved from all Allegiance to the British
Crown, and that all political connection between them and the
State of Great Britain, is and ought to be totally dissolved; and
that as Free and Independent States, they have full Power to
levy War, conclude Peace, contract Alliances, establish
Commerce, and to do all other Acts and Things which
Independent States may of right do. — And for the support of
this Declaration, with a firm reliance on the protection of
Divine Providence, we mutually pledge to each other our Lives,
our Fortunes, and our sacred Honor.
Declaration of Independence

Good Faith

Bill of Particulars
with his measures.
people.

substance.
Legal Affronts
States:
offences:
Governments:

by their Hands.

with his measures.
people.

substance.
States:
offences:

Governments:
by their Hands.

PC II Textbook
Gambrel, B. (Ed.). (2015). Microsoft official academic course:
Microsoft Office: 2013 edition. Hoboken, NJ: Wiley.
DISC:
By now, all of you have worked with a Word document,
especially with Microsoft Word and its different versions.
Please discuss your experience using Microsoft Word prior to
taking this course, and explain any new features you have
learned.
Explain how Word will impact your current and future
performance in school as well as in your job.
The minimum word count for this discussion is 200 words.
Unit II Homework
For this homework assignment, complete the following projects,

which involve navigating within Microsoft Word and using
several of the fundamental features.
Complete Project 1-1: Creating New Documents from Templates
on page 268. Save a template as a DOCX file (Word Document)
and submit it for grading.
Complete Project 1-2: Formatting Text on page 268.
Complete Project 2-3: Using the Navigation Pane on page 285.
Complete Project 2-4: Using Find/Replace on page 286.
Be sure to save and upload all four (4) files in Blackboard for
grading. Click here to access a brief tutorial on uploading more
than one file for one assignment.

Word Processing Fundamentals

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