SuiteCRM field level access control plugin helps you to maintain your confidentiality by hiding certain fields from specific users Admin can restrict specific SuiteCRM modules access to individual users, role based and group based.

1. USER MANUAL
FIELD LEVEL ACCESS
CONTROL
Version: 1.1
Compatibility:
SuiteCRM: 7.7.x to 7.10.7
TABLE OF CONTENTS
Introduction....................................................1
Benefits of Field Level Access Control............1
Installation & Configuration...........................2
Suite CRM Plug-in Installation ....................2
License Configuration .................................4
Extension Configuration.................................5
Contact Us ....................................................11

2. USER MANUAL – SuiteCRM Field Level Access Control
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Introduction
AppJetty provides effective solution in the form of Field Level Access Control which provides facility to
manage the access rights of certain fields for specified users based on the roles assigned to those users.
Using the plugin SuiteCRM admin, can restrict default as well as custom module fields from certain users
who are not supposed to view the fields. The restrictions can be applied on list views, detail views, edit
views, pop ups and dashlets.
Benefits of Field Level Access Control
 Helps to maintain confidentiality of business data.
 Manage Access Rights for the users based on the roles assigned to them.
 End users can be more productive and focused by avoid accessing fields irrelevant to them.
 Display only the relevant and related fields and data before different users to whom different
roles are assigned.

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Installation & Configuration
Suite CRM Plug-in Installation
 To start with the installation, Log-in as Administrator into SuiteCRM. Go to the Administration
page and click on ‘Module Loader’ under ‘Developer Tools’ section to install the package.
 Browse the zip file and click on ‘Upload’ button under Module Loader screen. After uploading
package, click on the ‘Install’ button to install the package.

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 Click on ‘Commit’ button to finish the installation. After successful installation you can see
‘SuiteCRM Field Level Access Control Plugin’ installed in plugin list on Module Loader page.
 Now, need to repair your SuiteCRM Instance. For that go to Administration page and click on
‘Repair’ link, then click on ‘Quick Repair and Rebuild’ link.

5. USER MANUAL – SuiteCRM Field Level Access Control
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License Configuration
 Once you have installed the extension, navigate to the ‘Field Level Access Control’ section and
click on ‘License Configuration’ to validate the license and module configuration.
 By clicking on it you will be redirected to the ‘License Configuration’ screen. Now validate the
license by entering the provided license key in ‘License Key’ field and clicking on ‘Validate’ button.
 Thereafter enable the module by choosing ‘Enable’ option from ‘Enable/Disable’ dropdown list
under ‘Enable/Disable Module’ section. Lastly click on ‘Save’ button to save the configurations.

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Extension Configuration
 Click on ‘Field Level Access Control Configurations’ option under the ‘Field Level Access Control’
section to manage the Field Level Access Control Configurations.
 By clicking on it you will be redirected to the ‘Field Level Access Control Configurations’ page.
Now to apply the field access to specific role, choose the role from ‘Role’ dropdown list.
 Thereafter, choose the module from ‘Module’ dropdown list for which the field access is to be
applied.

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 After choosing the module, you can view the complete field list which belongs to the selected
module.
 Now to change the Access Control of any specific field click on its specific value. By clicking on it
you can view the dropdown in which you can set the required access option for that specific field.
Note: Field Access will only be applied on the Users which are added under selected role.

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 There will be mainly 5 Access options for Field:
 Not Set: Does not restrict or grants access to this field. When permission is ‘Not Set’ the
user will be having ‘Read/Write’ access by default.
 Read/Write: The user can see the value of particular field in all views and be able to make
changes to it via edit view or quick edit.
 Read/Owner Write: The user can only see the value of specific field in all views, if the user is
‘Owner’ then only he / she will be able to make changes through the edit view or quick edit.
 Read Only: The user can only see the specific field in all views, he / she will not be able to
make any changes to it.
 Owner Read/Owner Write: The ‘Owner’ user can only see this field in all the views and
make changes in the edit view or quick edit.
 To apply field access for any specific user, he / she must be under the specific role.
 Moreover, to assign any user a role, go to the detail page of the Role from ‘Role Management’
module and click on ‘Select User’ button.

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 Along with this you can also create groups containing multiple users and manage the access rights
for that particular group.
 To create a group, navigate to Admin -> Users section and click on ‘Security Suite Group
Management’. Thereafter click on ‘Create a Security Group’ and enter the required details in it.
 Once the group is created you can add the ‘Users’ and ‘Roles’ to that particular group from the
respective subpanel in the detail page of that particular group.

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 Thereafter, follow the similar steps for Field Level Access Control and choose the particular role
under which the required group is added from ‘Role’ dropdown list to manage the Field Access
Rights for the selected group.
 Now login from the selected user’s account. The user can easily view the effect applied on the
selected fields which was applied by admin (i.e. In Read/Owner Write access owner of the records
will only be able to edit that particular field).

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 If any of the other users accesses the field of particular record, he / she will only be able to view
the field as per the ‘Read / Owner Write’ access right.

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Contact Us
We simplify your business, offer unique business solution in digital web and IT landscapes.
Customization:
If you would like to customize or discuss about additional feature for SuiteCRM Field Level Access
Control, please write to sales@appjetty.com
Live Chat
 Get instant support with our Live Chat.
 Visit our product page at:
https://www.appjetty.com/suitecrm-field-
level-access-control.htm andclickontheLive
Chat buttonfor instant support.
Tickets
 Raise tickets for your specific question!
 Send an email to support@appjetty.com
Or you can login to your account @
www.appjetty.com and click on My Sup-
port Tickets on your account dashboard,
to get answers to your specific questions.