PSD Guantanamo Bay April 2015 Newsletter

1. Personnel Support Detachment (PSD)
Guantanamo (GTMO) Bay
Monthly Newsletter April 2015
Welcome to our April 2015 monthly electronic-
newsletter. PSD GTMO is focused on customer service
satisfaction and providing the latest information
concerning pay, personnel, and transportation. We have
included in this electronic issue, links to vital websites
that will enable our customers to fully utilize the Navy
and intra agencies' support services. The focal points
illustrated in this issue are the latest Naval
Administrative Messages (NAVADMINs), Pay and
Personnel Information Bulletins (PPIBs) as well as real
time information required by the customers served by
the different PSD sections. We hope that you find PSD
GTMO Newsletter useful and informative. The regular
release of the e-newsletter is just another step closer in
improving the way we serve our customers. As always,
PSD GTMO encourages your feedback so that we may
provide you with the most relevant pay, personnel, and
transportation information in future issues.
PSD GTMO Staff Photo
NAVY RELATED WEBSITES
MyPay Link
Thrift Savings Plan (TSP)
Department of Veterans Affairs (VA)
NAVY PERSONNEL COMMAND
BUPERS Online (BOL)
Navy Advancement Center
Navy Reserve
Survivor Benefit Plan (SBP)
Veteran’s DD 214 online access
TRICARE Dental Program
https://twms.navy.mil/TOPS/
Total Workforce Management System (TWMS)
Navy Standard Integrated Personnel System (NSIPS)
PSD CONTACT LIST
Officer in Charge LT Anthony Jenkins 4650
Asst Officer in Charge/LCPO PSC(SW/AW) Zaila Taylor 4460
DET LPO/ESO PS1(SW) Augustine Kanu 5099
ALPO/MILPAYLPO PS1(SW/AW) Natalie Camden 4465
Deputy Disbursing Officer PS2(SW/AW) Keyonna Ferdinand 4301
ID Cards/DEERS PS3 Ayrton Monot 4879
Duty Section Cell 55309
DSN: 660-XXXX COMM: (011) 5399-XXXX

2. NAVADMINs
059/15: SPECIAL PAY FOR RETENTION OF SELECTED HEALTHCARE PROFESSIONALS IN CRITICALLY
SHORT WARTIME SPECIALTIES
MPA
MPA 20-15: STOPPING TRADITIONAL THRIFT SAVINGS PLAN (TSP) THROUGH NAVY STANDARD
INTEGRATED PERSONNEL SYSTEM (NSIPS)
MPA 19-15: CHANGE TO IMMINENT DANGER PAY (IDP) EMAIL ADDRESS
MPA 17-15: CHANGES TO DFAS-CL EMAIL ADDRESSES
PPIB
PPIB 15-06:
ISSUE 150601: DP, YH, AND YO AVAIL
ISSUE 150602: DS AVAIL
ISSUE 150603: AVAIL SUBMISSION BASED ON EIGHT (8) WEEK TRAINING PATH
ISSUE 150604: DG AND DN AVAIL
ISSUE 150605: AVAILS WEBPAGE
(CPC) RESOURCES
The CPC serves as the critical link between an individual
Sailor, his or her command, and the supporting Personnel
Support organization.
It is the CPC's responsibility to ensure all documents and
information required to provide command Pay/Personnel
and Transportation support are relayed to the appropriate
supporting organization via the current authorized
electronic transaction system and in accordance with
applicable policies governing accuracy and timeliness
standards.
NAVADMIN 043/15, Guidance for Using Pay and
Personnel Standard Operating Procedures - Effective
immediately, all Navy commands [includes Sailor, CPC,
CCC, PSD, CSD, etc.], are directed to use the SOPs
when performing pay and personnel transactions.
CPC Duties and Responsibilities
Obtain and maintain access to systems/software (i.e.,
OMPF, ESR, TOPS, etc.) necessary to complete CPC
duties. The CPC Toolbox information sheet (updated 3
MAR 2014) provides steps required to request and obtain
systems access.
Use the CPC Guide (updated MAR 2014) to perform
required tasks.
Use SOPs and applications identified in the CPC
Toolbox to provide Sailor Pay and Personnel Support.
Maintain familiarization with PASS policy references.
Use resources provided on the NPC “CPC Resources”
web pages.
Carefully review personnel documents and
information routed between the PSD and supported
Sailors to ensure all forms are properly completed, all
required documentation and attachments are provided,
and all information appears to be sufficient to resolve the
transaction in a timely manner.
Attend all scheduled CPC Training provided by the
PSD/CSD or NOSC. If unable to attend, arrange to
receive information provided via alternate means.
In every action, always protect the Personally Identifiable
Information (PII) of command personnel. If at any time
PII is compromised, report the spillage as soon as it is
discovered.
When necessary, request assistance from your command
Personnel/Admin Officer and Command Career
Counselor.
Websites for PASS Information
Navy Personnel Command (NPC)
http://www.public.navy.mil/bupers-npc/Pages/default.aspx
* NPC > Support & Services > Pay Pers Support > CPC Resources
* NPC > (Career Links) > My Personnel Information
* NPC > (Career Links > Career Toolbox
* NPC > Reference Library > Messages
* NPC > Reference Library > MILPERSMAN
Navy Directives (Instructions)
http://doni.daps.dla.mil/allinstructions.aspx
Defense Finance and Accounting Service (DFAS)
http://www.dfas.mil/
 DFAS > Military Members > Pay & Allowances
 DFAS > Military Members > Pay Deductions
DoD Military Pay Policy and Procedures
http://comptroller.defense.gov/FMR.aspx
Travel Policy and Procedures
http://comptroller.defense.gov/Portals/45/documents/fmr/current/09/Volume_09.pdf
Defense Travel - Allowances (Per Diem, BAH, etc)
https://www.defensetravel.dod.mil/site/allowances.cfm

3. References:
 OPNAVINST 7220.12 (BAH ENTITLEMENTS)
 Joint Travel Regulations (JTR)
Eligible Personnel
Unaccompanied personnel with qualifying dependents
per JTR Ch 10 Part B are authorized BAH while
permanently assigned to GTMO. Per OPNAVINST
7220.12 eligible personnel are required to submit a
request to receive BAH based on dependent location to
their Commanding Officer (CO) for approval.
Administrative Requirements for each Request
 Special Request Chit from the member specifying the
location requested (should match the address as listed
on the members Record of Emergency Data/
Dependency Application (RED/DA)
 Copy of their mortgage, lease, or other supporting
documentations (CO's discretion)
 Designated Place of Residency Letter (signed by the
CO only per OPNAVINST 7220.12, page 10, par.
7c)
Note: Although it is the CO’s discretion, experience has
shown that one of the most effective means of making a
validation is the requirement to submit a utility bill with
the lease agreement, as lease agreements can easily be
generated or altered.
Additional Requirements
Dependency Approval. Dependency must be
determined before a housing allowance is authorized.
After initial approval, the Services must maintain
adequate levels of internal audit to assure the legality,
propriety, and correctness of all housing allowance
payments. See individual Service regulations for
procedures.
Dependents’ Status Certification. Upon arrival at a new
PDS, each member who is authorized a housing
allowance for dependents must recertify to the Secretary
Concerned indicating the status of each dependent to
support a housing allowance on the dependents’ behalf.
If a member fails to provide the certification in a timely
manner, the housing allowance on dependents’ behalf is
stopped at the end of the month in which the certification
is due. A housing allowance at the appropriate partial or
without dependent rate is paid unless the member is not
authorized to that allowance for some other reason. A
housing allowance at the with-dependent rate is
authorized effective the date the member provides proper
certification. The higher rate is not retroactive unless the
member’s commander certifies that the failure to
recertify timely was for reasons beyond the member’s
control.
Dependency Re-determinations. Annual re-
determination of dependency is required for a member
who claims a housing allowance for:
 Parents, parents in law, stepparents, parents by
adoption, or in loco parentis,
 Students 21 and 22 years of age,
 Incapacitated children over age 21, or
 Ward of a court.
References:
DODFMR Volume 7A (Chapter 27)
MILPERSMAN 7220-120
Required Documentation:
DD Form 1561, Statement to Substantiate Payment of
Family Separation Allowance
Eligibility criteria:
 Members with dependents who are not authorized
travel in their PCS orders due to an EFM category or
being married after the receipt or execution of orders
to their permeant duty station.
 Military to military members who were residing
together prior to separation by military orders:
generally only one member at a time is entitled to
FSA. Dual FSA entitlements only exist when both
members reside together with their dependent/s
immediately before being simultaneously assigned to
duty assignments away from each other and their
dependents.
 Members receiving BAH-D for child support
purposes are not entitled to FSA, unless the member
has joint physical or legal custody of the child/ren
and the child/ren would otherwise reside with the
member at least 14 days each month, if not deployed.
NAVPERS 1070/602 must be documented and Court
order must specify which member who has been
awarded custody of the child/ren.
Members Responsibilities:
 Verify NAVPERS 1070/602
 Complete DD Form 1561
 Complete Travel Voucher (DD Form 1351-2), if applicable for FSA-T
Once Complete PSD will:
 Verify FSA entitlement
 Complete appropriate pay system entry and submit to DFAS. FSA will
become effective on the 31st day of separation; retroactive to first day
Member was separated from family.

4. CPC training will be held at the Fleet and Family Service
Center on 9 April 2015 at 1300. During our last meeting
we discussed the following:
* Basic Housing Allowance Verification
* Family Separation Allowance Entitlement
* Navy Substitute Advancement Examination
Requirements
PSD would like to extend a thank you to all those who
helped make the March 2015 Advancement Exam a
success. Specifically we would like to thank the Chiefs'
Mess for helping to proctor the exam and to the First
Class Petty Officer Association for providing breakfast to
all candidates. During this cycle we tested over 280
candidates.
E6 Exam: Active 38 Reserve 34
E5 Exam: Active 59 Reserve 36
E4 Exam: Active 115
As we work to close out this cycle, please identify those
Sailors that are eligible to take the substitute exam (AKA
the late exam) and forward their approval Special
Request Chit to PSD by 3 April 2015. All command are
reminded to verify eligibility per BUPERSINST
1430.16F, chapter 4, paragraph 401e (Advancement
Manual for Enlisted Personnel of the U.S. Navy and U.S.
Navy Reserve) and MILPERSMAN 1050-130
(Emergency Leave).
DFAS is currently testing a new way for Sailors to
complete their travel claims and provide users the
capability of producing a more legible, accurate and
complete Travel Claim (DD 1351-2). The SmartVoucher
is a web based tool that has the potential to significantly
reduce the number of travel claim rejections and help
achieve quicker processing turn-around time. The
SmartVoucher makes it easier to complete travel
vouchers by guiding you step-by-step through a series of
questions prior to creating a completed DD Form 1351-2.
The step-by-step question and answer process will ensure
all the required fields are completed, thus producing a
more accurate voucher.
Armed with the awareness of SmartVoucher, Sailors can
input information from their Permanent Change of
Station (PCS) move anytime throughout their transfer
using their DFAS myPay User ID and password. They
may print their voucher at the completion of travel or
upon checking-in to their permanent duty station.
Note: The SmartVoucher is not intended to replace
current Standard Operating Procedures or policies, but
instead it is a travel claim process improvement tool that
can significantly help our Sailors. The use of the
SmartVoucher is highly encouraged and submission of
completed voucher should only be provided to Command
PASS Coordinators or your servicing Personnel Support
Detachment if used.
To take it for a test drive or use it for your upcoming
PCS move.
Go to: http://www.dfas.mil/
Select: Military Members
Select: Travel Pay
Select: SmartVoucher (use your User ID our CAC login)
Due to the spring and summer Permanent Change of
Station (PCS) churn, all personnel should contact their
CPC as soon as possible to pin point an exact date of
departure upon receipt of PSC orders. This will
potentially help ensure your travel accommodations are
secured as you transition to your next duty station.
The sooner you identify any special needs or
requirements such as passports, special program
screenings, unique travel requirements, Consecutive
Overseas Tour (COT) deferment/travel, etc the better
your chances of executing a smooth PCS transfer to your
new Permanent Duty Station.
As we work to align our everyday operations to reflect
the most current policies, procedures, and direction set
forth by higher authority, your patients, cooperation, and
support are highly appreciated.
Moving forward we will rely on CPCs to take a more
active role in the processing of all pay, personnel, and
transportation transactions utilizing Standard Operating
Procedures (SOPs) directed for immediate use in
NAVADMIN 043/15. A list of all applicable SOPS may
be found at the following links:
PAY SOPs PERSONNEL SOPs
Thank you for allowing me to serve you and please tell
me how we're doing at the link provided:
"Interactive Customer Evaluation"