When using SharePoint solutions properly, companies can effectively work collaboratively with everyone in the company. SharePoint is a valuable tool for mid-size companies that captures data and detailed information, however it must be used properly to gain the benefits.

1. Top 6 Possible Drawbacks with SharePoint Implementation
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Working collaboratively has continued to define the work culture in 2018.
As companies emphasize a flat organizational structure, they are taking a
step ahead in many different endeavors. Organizations are revamping
their work platform that represents a customer centric work-culture,
collaboration and low in maintenance overheads.
SharePoint by Microsoft is one of the most loved collaborative platforms.
It is also highly recommended by consultants due to its agile and versatile
functionalities. SharePoint consultants cannot stress enough that if not
implemented and understood well, this platform can be counter-
productive for the organization.

2. Here are a few pitfalls to avoid in SharePoint implementation from
AllianceTek’s team of consultants after their years of experience with the
platform:
1. Lack of Awareness about SharePoint Content Management
SharePoint content awareness is the primary driving force for a
successful deployment, implementation and assimilation of the web
application. The implementation team needs to communicate and train
the end users with the governance and of content classification
guidelines.
2. Content Security Loopholes
SharePoint content is either being stored in the Servers, or in transit or at
the endpoints. The data can be corrupted at any of these three given
points and can lead to the entire system collapse if not properly
monitored. Backups through access control and encryption for easily
ignored endpoints and laptops and SSL encryption for all transmission of
data ensures a secured SharePoint environment. Your SharePoint
consultant should route any sensitive information to a secure location
from time to time.
3. Access Controls and Permissions Policy Management
SharePoint organizational system is often at risk from one of the least
anticipated sources: their own access policies and audits. Even if the
entire implementation process is technically sound, an access control
policy which is not well drafted or examined hand-in-hand with your
SharePoint consultant, often puts the system under major risk.

3. Questions like: when to revoke or allow access to employees about to exit,
or, according to their job role, have to be answered in the policy draft and
audited from time to time.
Following this, the SharePoint permissions should be aligned with the
corporate directory services, by which, the administrators can get an idea
about the usage of inheritance as well as unmanaged item-level
permissions.
4. Malware Detection and Defence System
Server malware solution for on-premise server system or SharePoint
online in-built defence system does the job for detecting and disinfecting
infected files. Organizations should understand that even though cloud is
one of the most safest ways of storing you data, uploading infected files
could introduce malware into the system. Regular updating of the anti-
virus definitions is required to keep the system efficient.
5. Lack of Multi-Point Audit
The basic constituent structure of the SharePoint are the ports, services
and accounts and form the most important part ensuring platform
security. For your SharePoint configuration and security management
system, any port, service or account has to be disabled if not in use and
white listed on a regular interval. Regular patching in coordination with
your SharePoint consultant, apart from white listing applications, also
helps in reducing the risks of platform security.
Share administrator accounts too pose threat due to their lack of
accountability of activities along. Services accounts and their privileges

4. too have to be monitored well and privileges revised in order to fit their
job roles and diminishing security risks at the same time.
6. Implementing the cloud to reduce network and
configuration hassles
One of the biggest hassles of implementing SharePoint or any other
collaborative system in place used to be the server management and
configuration. SharePoint on Cloud is a wonderful way to avoid
unnecessary infrastructure hassles with a third-party security system,
orderly automatic backup. The contingency is also created for a secured
work infrastructure.
SharePoint solutions offer multiple ways to help mid-size companies work
together collaboratively. SharePoint by Microsoft is one of the most loved
collaborative platforms. It is also highly recommended by consultants due
to its agile and versatile functionalities. SharePoint consultants cannot
stress enough that if not implemented and understood well, this platform
can be counter-productive for the organization. If not used properly, there
can be drawbacks to using a SharePoint system. Being aware of above
possible drawbacks can help companies stay on top of any issues that
may arise if the SharePoint system is not used properly. Discover more
on SharePoint and how a qualified team of SharePoint developers at
AllianceTek can help your business.