WestRock implemented Oracle's DRM and FDMEE technologies to consolidate financial data from 81 sources into their JDE and Hyperion systems within 100 days to support financial reporting and performance management needs following an acquisition. The solution provided a standardized framework for mapping disparate source systems, increased control and traceability of the consolidation process, and enabled pre-validation of data to reduce errors in financial closes. The project was delivered on time and under budget while transferring knowledge to ensure WestRock's teams could independently manage the solution going forward.
1. CON9537 - Oracle Open Customers Present DRM
Enabling Business Transformation with DRM & FDMEE
A M&A Customer Success Story at WestRock
Moscone West
Oct 26, 2015
Business Analytics Solutions Provider Using Oracle EPM and BI Technologies
Tim Walsh
Director of Financial Systems
Timothy.Walsh@WestRock.com
4. Objective – 81 Sources in 100 Days
Produce Consolidated Financial Statements generated by JDE
Report Profits by Business Unit in JDE & Hyperion
Report Balance Sheet by Legal Entity in JDE & Hyperion
4
Goal
Have all general ledger summary level data (balance
sheet and business unit revenue/expense) in JDE and
Hyperion for the July 31, 2015 financial close.
5. Multiple Challenges to Overcome
Organizations needed to be integrated within 100 days
(81 sources to 1 Financial System)
Prior mapping processes were time consuming and required rigid
one-to-one maps from source to target using Excel spreadsheets
Methods and tools utilized in prior mappings differed – skills were
not transferable
Key validations were required prior to loading of mapped data to
the JDE GL to reduce significant delays in the closing process
5
6. But What Path To Take?
Option 1 – Perform High Level Consolidations and Focus on External
Reporting Only
Option 2 – Ensure Consistency in Performance Management Reporting at
the Plant Level so the business can be properly managed
Senior Leadership Weighed in and Provided Critical Direction
Steve Meadows, CAO – “Our internal business partners rely on Hyperion to
support their performance management reporting needs around Divisional and
Plant Profitability. We have a mandate to provide this same level of reporting
capability, and must strive to do so, in the new organizational structure, until we
know that we can not.”
With support from Key Leadership, a dedicated combined finance team,
and the DRM-FDMEE accelerators from Edgewater Ranzal, Option 2 was
approved as the way forward.
6
7. The Project Mandate
Financial reports are accurate and complete
Consolidations are complete in time for the July 31st close and
subsequent quarterly filings, preferable in a single consolidations tool
Management Reporting processes remain in place until transition is
planned and implemented
For day 1, as little upstream processes as possible are changed, and full
transitions are considered only after day 1
As much detail as possible is put into the financial system
A tool is used to facilitate the mapping process in a way that can be
completed and tested before the deadline and can be efficiently
maintained
7
8. 8
Financial Systems
Overview at WestRock
Hyperion Planning
Cubes
• Operational
• Financial
• Capital
• Std Cost
• Sales
• Freight
• Rolling Forecast
• Salary
• Expense
Multiple
Billing
Systems
JDEdwards
G/L – A/R – A/P
Purchasing / Job Cost
Fixed Assets / EPAM
Legacy RockTenn
Multiple
Purchasing
Systems
PeopleSoft
Payroll
9. SAP 1
SAP 2
SAP Templates
Non SAP
Templates
45 Sources, 34% of Revenue
Corporate
Entries
18 Sources, No Revenue
SAP BW
2 Systems plus
16 templates
66% of revenue
Financial Systems
Overview at WestRock
9
SAP BCS
81 Sources
Legacy MWV
10. 10
Use Edgewater Ranzal COA Approach as
Accelerator for M&A Implementation
Hyperion
Planning
Cubes
• Operational
• Financial
• Capital
• Std Cost
• Sales
• Freight
• Rolling Forecast
• Salary
• Expense
JDEdwards
G/L – A/R – A/P
Purchasing / Job Cost
Fixed Assets / EPAM
SAP 1
SAP 2
SAP Templates
Non SAP
Templates
45 Sources, 34% of Revenue
Corporate
Entries
18 Sources, No Revenue
SAP BW
2 Systems plus
16 templates
66% of revenue
?????
Hyperion
FDM
Map execution
DRM
Hierarchy & Map
Management
Recon
Cube
Ranzal
COA
Framework
11. Results & Benefits Realized
11
Summary of Project Results
Delivered an integrated FDMEE/DRM/Essbase mapping platform to map disparate
sources into one common JDE GL
Architected and implemented solution within 100 days and under budget
Effectively transferred knowledge ensuring that functional admins were able to
update and run the model autonomously
Benefits Realized
Developed framework for quickly integrating future companies into the organization
Standardized mapping processes regardless of source
Increased traceability, versioning, audit, management and control within the
mapping process
Pre-validation of data prior to loading into the GL leading to less voiding and
reloading of batches
12. Proposed Timeline
Mar 15th: Project Kick Off.
April 30th: Requirements & Conceptual Design Phase Complete.
May 11th
Initial mapping within DRM complete within Edgewater Ranzal Lab
One source mapped, loaded, and viewable by Corporate Finance within Essbase
May 29th: Initial Build complete
FDM & DRM
JDE load file Process
Data extraction process from source systems
Software Upgrade of Dev & Test Environment to 11.1.2.3.
Month of June: Testing & Cut Over. Complete Upgrade.
End-to-End System Integration testing
Acceptance Testing w/ preliminary training
Production Cut-Over 12
13. Team Composition
13
Executive Sponsor
CAO
Governance
Project Manager
DRM FDM Essbase JDEdwards
(1) Consultant
(1) Manager
(11) COA Maps
Business
(1) Consultant (1) Manager (1) Manager
Engagement
Manager
(1) Integration
Specialist
Steering Committee
Accounting, Tax, Audit, IT
Key:
Blue = WestRock
Green = Consulting
14. What’s Next? Future Phases
14
Feed of DRM master data back to JDE
DRG Workflow to support new JDE master data request process
Feed of hierarchies from DRM
Custom Audit/transaction history packaged standalone
Out of the box audit queries to be utilized
Future M&A “Information Factory”