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CON9537 - Oracle Open Customers Present DRM
Enabling Business Transformation with DRM & FDMEE
A M&A Customer Success Story at WestRock
Moscone West
Oct 26, 2015
Business Analytics Solutions Provider Using Oracle EPM and BI Technologies
Tim Walsh
Director of Financial Systems
Timothy.Walsh@WestRock.com
Introductions
Business Background
EPM Solution Overview
Implementation Approach
Implementation Results
Closing and Q&A
2
Agenda
3
About WestRock
Source: IR.WESTROCK.COM / Presentations – Jefferies Conference Presentation – 8/15/2015
Objective – 81 Sources in 100 Days
Produce Consolidated Financial Statements generated by JDE
Report Profits by Business Unit in JDE & Hyperion
Report Balance Sheet by Legal Entity in JDE & Hyperion
4
Goal
Have all general ledger summary level data (balance
sheet and business unit revenue/expense) in JDE and
Hyperion for the July 31, 2015 financial close.
Multiple Challenges to Overcome
Organizations needed to be integrated within 100 days
(81 sources to 1 Financial System)
Prior mapping processes were time consuming and required rigid
one-to-one maps from source to target using Excel spreadsheets
Methods and tools utilized in prior mappings differed – skills were
not transferable
Key validations were required prior to loading of mapped data to
the JDE GL to reduce significant delays in the closing process
5
But What Path To Take?
Option 1 – Perform High Level Consolidations and Focus on External
Reporting Only
Option 2 – Ensure Consistency in Performance Management Reporting at
the Plant Level so the business can be properly managed
Senior Leadership Weighed in and Provided Critical Direction
Steve Meadows, CAO – “Our internal business partners rely on Hyperion to
support their performance management reporting needs around Divisional and
Plant Profitability. We have a mandate to provide this same level of reporting
capability, and must strive to do so, in the new organizational structure, until we
know that we can not.”
With support from Key Leadership, a dedicated combined finance team,
and the DRM-FDMEE accelerators from Edgewater Ranzal, Option 2 was
approved as the way forward.
6
The Project Mandate
Financial reports are accurate and complete
Consolidations are complete in time for the July 31st close and
subsequent quarterly filings, preferable in a single consolidations tool
Management Reporting processes remain in place until transition is
planned and implemented
For day 1, as little upstream processes as possible are changed, and full
transitions are considered only after day 1
As much detail as possible is put into the financial system
A tool is used to facilitate the mapping process in a way that can be
completed and tested before the deadline and can be efficiently
maintained
7
8
Financial Systems
Overview at WestRock
Hyperion Planning
Cubes
• Operational
• Financial
• Capital
• Std Cost
• Sales
• Freight
• Rolling Forecast
• Salary
• Expense
Multiple
Billing
Systems
JDEdwards
G/L – A/R – A/P
Purchasing / Job Cost
Fixed Assets / EPAM
Legacy RockTenn
Multiple
Purchasing
Systems
PeopleSoft
Payroll
SAP 1
SAP 2
SAP Templates
Non SAP
Templates
45 Sources, 34% of Revenue
Corporate
Entries
18 Sources, No Revenue
SAP BW
2 Systems plus
16 templates
66% of revenue
Financial Systems
Overview at WestRock
9
SAP BCS
81 Sources
Legacy MWV
10
Use Edgewater Ranzal COA Approach as
Accelerator for M&A Implementation
Hyperion
Planning
Cubes
• Operational
• Financial
• Capital
• Std Cost
• Sales
• Freight
• Rolling Forecast
• Salary
• Expense
JDEdwards
G/L – A/R – A/P
Purchasing / Job Cost
Fixed Assets / EPAM
SAP 1
SAP 2
SAP Templates
Non SAP
Templates
45 Sources, 34% of Revenue
Corporate
Entries
18 Sources, No Revenue
SAP BW
2 Systems plus
16 templates
66% of revenue
?????
Hyperion
FDM
Map execution
DRM
Hierarchy & Map
Management
Recon
Cube
Ranzal
COA
Framework
Results & Benefits Realized
11
Summary of Project Results
Delivered an integrated FDMEE/DRM/Essbase mapping platform to map disparate
sources into one common JDE GL
Architected and implemented solution within 100 days and under budget
Effectively transferred knowledge ensuring that functional admins were able to
update and run the model autonomously
Benefits Realized
Developed framework for quickly integrating future companies into the organization
Standardized mapping processes regardless of source
Increased traceability, versioning, audit, management and control within the
mapping process
Pre-validation of data prior to loading into the GL leading to less voiding and
reloading of batches
Proposed Timeline
Mar 15th: Project Kick Off.
April 30th: Requirements & Conceptual Design Phase Complete.
May 11th
Initial mapping within DRM complete within Edgewater Ranzal Lab
One source mapped, loaded, and viewable by Corporate Finance within Essbase
May 29th: Initial Build complete
FDM & DRM
JDE load file Process
Data extraction process from source systems
Software Upgrade of Dev & Test Environment to 11.1.2.3.
Month of June: Testing & Cut Over. Complete Upgrade.
End-to-End System Integration testing
Acceptance Testing w/ preliminary training
Production Cut-Over 12
Team Composition
13
Executive Sponsor
CAO
Governance
Project Manager
DRM FDM Essbase JDEdwards
(1) Consultant
(1) Manager
(11) COA Maps
Business
(1) Consultant (1) Manager (1) Manager
Engagement
Manager
(1) Integration
Specialist
Steering Committee
Accounting, Tax, Audit, IT
Key:
Blue = WestRock
Green = Consulting
What’s Next? Future Phases
14
Feed of DRM master data back to JDE
DRG Workflow to support new JDE master data request process
Feed of hierarchies from DRM
Custom Audit/transaction history packaged standalone
Out of the box audit queries to be utilized
Future M&A “Information Factory”
Closing and Q&A
15
Tim Walsh
Director of Financial Systems
Timothy.Walsh@WestRock.com

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Enabling Business Transformation with DRM & FDMEE

  • 1. CON9537 - Oracle Open Customers Present DRM Enabling Business Transformation with DRM & FDMEE A M&A Customer Success Story at WestRock Moscone West Oct 26, 2015 Business Analytics Solutions Provider Using Oracle EPM and BI Technologies Tim Walsh Director of Financial Systems Timothy.Walsh@WestRock.com
  • 2. Introductions Business Background EPM Solution Overview Implementation Approach Implementation Results Closing and Q&A 2 Agenda
  • 3. 3 About WestRock Source: IR.WESTROCK.COM / Presentations – Jefferies Conference Presentation – 8/15/2015
  • 4. Objective – 81 Sources in 100 Days Produce Consolidated Financial Statements generated by JDE Report Profits by Business Unit in JDE & Hyperion Report Balance Sheet by Legal Entity in JDE & Hyperion 4 Goal Have all general ledger summary level data (balance sheet and business unit revenue/expense) in JDE and Hyperion for the July 31, 2015 financial close.
  • 5. Multiple Challenges to Overcome Organizations needed to be integrated within 100 days (81 sources to 1 Financial System) Prior mapping processes were time consuming and required rigid one-to-one maps from source to target using Excel spreadsheets Methods and tools utilized in prior mappings differed – skills were not transferable Key validations were required prior to loading of mapped data to the JDE GL to reduce significant delays in the closing process 5
  • 6. But What Path To Take? Option 1 – Perform High Level Consolidations and Focus on External Reporting Only Option 2 – Ensure Consistency in Performance Management Reporting at the Plant Level so the business can be properly managed Senior Leadership Weighed in and Provided Critical Direction Steve Meadows, CAO – “Our internal business partners rely on Hyperion to support their performance management reporting needs around Divisional and Plant Profitability. We have a mandate to provide this same level of reporting capability, and must strive to do so, in the new organizational structure, until we know that we can not.” With support from Key Leadership, a dedicated combined finance team, and the DRM-FDMEE accelerators from Edgewater Ranzal, Option 2 was approved as the way forward. 6
  • 7. The Project Mandate Financial reports are accurate and complete Consolidations are complete in time for the July 31st close and subsequent quarterly filings, preferable in a single consolidations tool Management Reporting processes remain in place until transition is planned and implemented For day 1, as little upstream processes as possible are changed, and full transitions are considered only after day 1 As much detail as possible is put into the financial system A tool is used to facilitate the mapping process in a way that can be completed and tested before the deadline and can be efficiently maintained 7
  • 8. 8 Financial Systems Overview at WestRock Hyperion Planning Cubes • Operational • Financial • Capital • Std Cost • Sales • Freight • Rolling Forecast • Salary • Expense Multiple Billing Systems JDEdwards G/L – A/R – A/P Purchasing / Job Cost Fixed Assets / EPAM Legacy RockTenn Multiple Purchasing Systems PeopleSoft Payroll
  • 9. SAP 1 SAP 2 SAP Templates Non SAP Templates 45 Sources, 34% of Revenue Corporate Entries 18 Sources, No Revenue SAP BW 2 Systems plus 16 templates 66% of revenue Financial Systems Overview at WestRock 9 SAP BCS 81 Sources Legacy MWV
  • 10. 10 Use Edgewater Ranzal COA Approach as Accelerator for M&A Implementation Hyperion Planning Cubes • Operational • Financial • Capital • Std Cost • Sales • Freight • Rolling Forecast • Salary • Expense JDEdwards G/L – A/R – A/P Purchasing / Job Cost Fixed Assets / EPAM SAP 1 SAP 2 SAP Templates Non SAP Templates 45 Sources, 34% of Revenue Corporate Entries 18 Sources, No Revenue SAP BW 2 Systems plus 16 templates 66% of revenue ????? Hyperion FDM Map execution DRM Hierarchy & Map Management Recon Cube Ranzal COA Framework
  • 11. Results & Benefits Realized 11 Summary of Project Results Delivered an integrated FDMEE/DRM/Essbase mapping platform to map disparate sources into one common JDE GL Architected and implemented solution within 100 days and under budget Effectively transferred knowledge ensuring that functional admins were able to update and run the model autonomously Benefits Realized Developed framework for quickly integrating future companies into the organization Standardized mapping processes regardless of source Increased traceability, versioning, audit, management and control within the mapping process Pre-validation of data prior to loading into the GL leading to less voiding and reloading of batches
  • 12. Proposed Timeline Mar 15th: Project Kick Off. April 30th: Requirements & Conceptual Design Phase Complete. May 11th Initial mapping within DRM complete within Edgewater Ranzal Lab One source mapped, loaded, and viewable by Corporate Finance within Essbase May 29th: Initial Build complete FDM & DRM JDE load file Process Data extraction process from source systems Software Upgrade of Dev & Test Environment to 11.1.2.3. Month of June: Testing & Cut Over. Complete Upgrade. End-to-End System Integration testing Acceptance Testing w/ preliminary training Production Cut-Over 12
  • 13. Team Composition 13 Executive Sponsor CAO Governance Project Manager DRM FDM Essbase JDEdwards (1) Consultant (1) Manager (11) COA Maps Business (1) Consultant (1) Manager (1) Manager Engagement Manager (1) Integration Specialist Steering Committee Accounting, Tax, Audit, IT Key: Blue = WestRock Green = Consulting
  • 14. What’s Next? Future Phases 14 Feed of DRM master data back to JDE DRG Workflow to support new JDE master data request process Feed of hierarchies from DRM Custom Audit/transaction history packaged standalone Out of the box audit queries to be utilized Future M&A “Information Factory”
  • 15. Closing and Q&A 15 Tim Walsh Director of Financial Systems Timothy.Walsh@WestRock.com