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SUBLEDGER ACCOUNTING 
Part 2 – Demo’s 
Oracle Applications R12 
By P.Karthikeyan 
Karthikeyanp1981@gmail.com 
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ERPstuff Forums 
ERPstuff Forums since March-2006 providing free 
membership to access Oracle ERP community 
discussion with many tutorials and white papers. 
For more information regarding our other services 
please visit us, 
www.erpstuff.com 
info@erpstuff.com 
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AGENDA 
∗ Demo 1 – Create Responsibilities and User Name 
∗ Demo 2 – How to copy an Accounting Method 
∗ Demo 3 – How to Validate an Application Accounting Definition (AAD) 
∗ Demo 4 – How to Create a New Accounting Method 
∗ Demo 5 – Define Multi Period Accounting 
∗ Demo 6 – Create Report Definition 
∗ Demo 7 – Create Manual Journal Entries 
∗ Demo 8 – Replacement of Disabled Accounts 
∗ Demo 9 – Transfer of Journal Entries to General Ledger 
∗ Demo 10 – Multiple Accounting Representation 
∗ Demo 11 – Accounting Entry Inquiry 
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Demo 1 
CREATE RESPONSIBILITIES AND 
USER NAME 
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Create a new Payables Responsibility from System Administrator Responsibility 
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Create a new Receivables Responsibility from System Administrator Responsibility 
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Create a new Assets Responsibility from System Administrator Responsibility 
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Create a new User Name and assign the responsibilities previously created along 
with System Administrator Responsibility 
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Demo 2 
HOW TO COPY AN SLA METHOD 
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Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods 
Builder > Methods and Definitions > Subledger Accounting Method 
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System defaults the below screen, from which one can select an Existing SLA 
Method 
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Selected the Standard Accrual Method and Click FIND button 
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Now to copy the Standard Accrual Method provided by oracle, Click COPY button 
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System Displays the below screen …. 
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Enter a Name for your Method Code and Name and Click DONE button 
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System has copied from Oracle and Created a new accounting Method with the name we 
have provided in the earlier step. You can see the Owner field is now turned to as USER 
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Copying an SLA Method does not mean, that every component gets copied with Owner as 
User, hence if we require the Application Accounting Definition (AAD) to be copied, click 
the APPLICATION ACCOUNTING DEFINITION button 
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Click COPY button, in order to copy this AAD, currently you can see the AAD is has the 
Owner as Oracle… 
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Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE 
button 
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AAD has now been copied and the Owner now appears as User, which allows us to make 
modifications to AAD 
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Insert a new Row in the newly copied SLA Method, so that we can include our newly 
copied AAD. 
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Newly copied AAD has been added to the SLA Method 
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Since we have made a copy an existing AAD for Payables, we can either End Date or 
Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click 
Delete icon from the Toolbar. 
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The Oracle owned AAD for Payables is now removed from the List…. 
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Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so 
every AAD has the Owner as USER now 
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Click the JOURNAL LINE DEFINITION Button 
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Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition 
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Enter values for Definition Code and Definition Name and Click DONE button 
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New Journal Line Definition has been now created, with Owner as USER 
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Insert a new record to the Journal Line Definition and select the new JLD from LOV 
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Newly created JLD has now been assigned 
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Select the existing JLD and click the Delete Icon from the Toolbar to remove it…. 
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Oracle Owned JLD has been removed 
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Select a record from Journal Line Type region and Click LINE TYPE button 
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This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button 
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Enter values for Line Type Code and Name and Click DONE button 
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New Journal Line Type has been created, the owner now appears as USER 
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Click LINE DESCRIPTION button 
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To copy the Journal Line Description click COPY button 
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Enter values for Description Code and Name and Click DONE button 
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New Journal Line Description is now created with Owner as USER 
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Insert a new Row in the Journal Line Assignments region 
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Assign the newly created Journal Line Type, press TAB key 
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Assign the newly created Journal Line Description 
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Click ACCOUNT DERIVATION RULE button for the Standard Journal Line Type ACCRUAL 
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In order to copy the Account Derivation Rule click COPY button 
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Enter values for Rule Code and Name and Click DONE button 
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New Account Derivation Rule has been Created with Owner as USER 
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Select the Newly Created Journal Line Type and Click Account Derivation Rules TAB 
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Insert a new Record 
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Enter “All Segments” value for the Segment field and press TAB Key 
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Select the newly created Accounting Rule …… 
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Select the Accrual Journal Line Type provided by Oracle and Click delete icon from toolbar 
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The seeded Journal Line Type has been removed 
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Demo 3 
HOW TO VALIDATE AN APPLICATION 
ACCOUNTING DEFINITION (AAD) 
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Switch Responsibility to Karthikeyan Payables 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods 
Builder > Methods and Definitions > Subledger Accounting Method 
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Query for the Accounting Method we have created…. 
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Click on APPLICATION ACCOUNTING DEFINITION Button 
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Click VALIDATE button, which will change the Validation Status …… 
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Validation Status of the Accounting method is changed to VALID now … 
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Alternatively, you can validate the Application Accounting Definition by clicking on the 
View Menu 
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Select Requests option from View Menu … 
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Click SUBMIT A NEW REQUEST button 
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Select Single Request option and Click OK button 
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Type / Select the Request Name as shown below 
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Select the Parameters as per your requirement or run it with below defaults and Click OK 
button 
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Click SUBMIT button 
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Click NO 
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Click FIND button 
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Wait for the Request to get Completed ….. 
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Upon Completion, Click VIEW OUTPUT button 
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Review the Output, the last Column should have the status as Valid for your Application 
Accounting Method, else system would not be able to generate Accounting entries as 
expected….. 
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Demo 4 
CREATE A NEW SUB LEDGER 
ACCOUNTING METHOD 
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I would like to call the below Structure as REVERSE SLA PYRAMID, since for 
configuration purposes, we have to follow a Top down approach. Each and every 
Component displayed here has to be Defined in the same order for us to create our 
own Subledger Accounting Method 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Step 1 – Setup a New JOURNAL LINE TYPE 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods 
Builder > Journal Entry Setups > Journal Line Types 
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Click NEW button 
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Make Sure you have all necessary information required for creating a Line Type. 
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Select Event Class as INVOICES 
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Enter LINE TYPE CODE as shown below…. It is suggested to follow a proper 
naming convention… 
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Enter NAME as shown below 
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Enter the DESCRIPTION for identifying purposes …. 
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Enter ACCOUNTING CLASS AND ROUNDING CLASS as ITEM EXPENSE 
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Keep the defaults as it is, and SAVE your Changes … 
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Created another Journal Line Type for Credit Line 
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Step 2 – Setup a New JOURNAL ENTRY DESCRIPTION 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting 
Methods Builder > Journal Entry Setups > Journal Entry Descriptions 
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Click NEW button 
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Make Sure you have all necessary information before configuration… 
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Enter JOURNAL DESCRIPTION CODE AND JOURNAL DESCRIPTION NAME as shown 
below…. 
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Enter the DESCRIPTION as shown below …. 
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Enter the PRIORITY as 1 and Click DETAILS button 
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This is a screen, where we are going to construct how the Descriptions are to be 
generated … 
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I have selected the Value type as constant, and typed the text which should appear as 
Descriptions ….Save the changes and close this form… 
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Save the Changes and Close this form … 
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Step 3 – Setup a New ACCOUNTING DERIVATION RULE 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting 
Methods Builder > Journal Entry Setups > Account Derivation Rules 
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Click NEW button 
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Enter the RULE CODE, RULE NAME AND DESCRIPTION as shown below ….. 
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Select the SEGMENT option… 
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Select the Value as COST CENTER SEGMENT 
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Select the Priority as “1” , keep the Value Type as SOURCE and Click LOV button 
under the Value field… 
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Select the Value “Invoice Liability Account” and Click OK 
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Select the SEGMENT field… 
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Select the value as “COST CENTER SEGMENT” for Segment Field… 
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Step 4 – Setup a New JOURNAL LINE DEFINITION 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting 
Methods Builder > Methods and Definitions > Journal Line Definitions 
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Click NEW button 
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Make sure you defined all previous setups before setting up this part … 
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Select the Event Class as “INVOICES” and Event Type as “ALL” 
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Enter DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below …. 
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Select the Journal Line Type which we have defined earlier …… 
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Select the Journal Line Description which we have defined earlier …… 
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Select the Account Derivation Rule which we have defined earlier …… 
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Select the Seeded Account Derivation Rule for the Debit Line Type 
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Select the Credit Journal Line Type we defined earlier … 
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Select the Seeded Account Derivation Rule for the Credit Line Type … 
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Step 5 – Setup a New APPLICATION ACCOUNTING DEFINITION 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting 
Methods Builder > Methods and Definitions > Application Accounting 
Definitions 
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Click NEW button 
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Make sure you have defined all the pre-requisite setups ….. 
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Enter the DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below… 
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Enter the VERSION Reference for easier identification ….. 
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Select the Event Class as INVOICES, Event Type as ALL 
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Select the Journal Line Definition we have defined earlier ….. Currently the validation 
Status is “NOT VALIDATED”. 
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Click VALIDATE button, now the Validation Status is VALID 
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Step 6 – Setup a New SUB LEDGER ACCOUNTING METHOD 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting 
Methods Builder > Methods and Definitions > Sub Ledger Accounting 
Methods 
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Click NEW button… 
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Make sure you have completed all prerequisite setups 
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Enter the METHOD CODE, METHOD NAME AND DESCRIPTION as shown below … 
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Select Application as PAYABLES 
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Select the AAD defined earlier ….. 
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Enter the START DATE for this Application Accounting Definition ….. 
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Step 7 – Assign Sub Ledger Accounting Method to your LEDGER 
JLT 
Journal Line Type 
JED 
Journal Entry Description 
ADR 
Accounting Derivation Rule 
JLD 
Journal Line Definition 
AAD 
Application Accounting Definition 
SLAM 
Sub Ledger Accounting Method 
LEDGER 
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Assign the newly Created Accounting Method to your Primary Ledger 
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Created a Payable Invoice, Validated and Accounted for testing the accounting method 
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Accounting entry has been created by the system successfully for the Invoice ….. 
Note: I have removed the Custom Journal Entry Description and Custom Account 
Derivation Rule before creating the above accounting entry … 
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Demo 5 
DEFINE MULTI PERIOD 
ACCOUNTING 
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Business Scenario 
Making an Advance Payment for an expense before the actual service is 
rendered. The Advance payment is later adjusted towards the actual payment as 
and when it is rendered 
How it is handled in Release 11 or Release 12 without using MPA feature 
For the advance payment, prepayment Invoice is created and payment is made. 
As and when the services are rendered, a standard Invoice is created and 
applied to the prepayment. 
As an alternative to the above process, one can meet the objective by 
configuring the Multi Period Accounting feature. In MPA the adjusting happens at 
the accounting level, hence no need for an user to key in additional transactions. 
Moreover MPA is automated. The configuration is one time for a particular 
scenario. 
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Following are the sequence of Setups required to be performed for accomplish the 
Multiperiod Accounting Configuration: 
Step 1 – Create an Account Derivation Rule 
Step 2 – Create Journal Line Type with MPA enabled 
Step 3 – Create Journal Line Definition 
Step 4 – Attach Journal Line Type to Journal Line Definition 
Step 5 – Configure MPA Accounting Assignment 
Step 6 – Create Application Accounting Definition 
Step 7 – Assign Journal Line Definition to Application Accounting Definition 
Step 8 – Validate Application Accounting Definition 
Step 9 – Create Subledger Accounting Method 
Step 10 – Assign Application Accounting Definition to the Subledger Accounting Method 
Step 11 – Attach Sub Ledger Accounting Method to Ledger 
Step 12 – Create Invoice with Deferred details 
Step 13 – Validate and Create Accounting for the Invoice 
Step 14 – Review Accounting entries generated by the System 
If you already have a custom SLA Method created, then step 4,5 and 6 would not be 
required. 
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Switch responsibility to KARTHIKEYAN PAYABLES 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods 
Builder > Methods and Definitions > Subledger Accounting Methods 
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Click NEW button 
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Create an Accounting Rule as shown below ….with NO Conditions, we would be 
assigning this in our configuration later …. 
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Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods 
Builder > Methods and Definitions > Subledger Accounting Methods 
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Selecting the STANDARD ACCRUAL Method provided by Oracle and Click FIND button 
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Click APPLICATION ACCOUNTING DEFINITION button 
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Select event Class INVOICES and click JOURNAL LINE DEFINITION button 
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Select Journal Line Type ITEM EXPENSE and Click LINE TYPE button 
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Click COPY button to copy the Journal Line Type to create our own Journal Line Type 
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Enter the Line Type Code and Name and Click DONE button 
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New Journal Line Type has been created as a copied Version… 
Enable the Multiperiod option as ACCRUAL and Save your changes … 
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Again Switch back to the Original Journal Line Type provided by Oracle for ITEM 
EXPENSES and Click COPY button… 
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Enter the Line Type Code and Name and Click DONE button 
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New Journal Line Type is created from the existing one.. 
Click the CONDITIONS button… 
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This is the condition stated in the Seeded Journal Line Type which got copied over to 
our newly created Journal Line, this condition needs to be removed. 
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Select each and every Line and click the DELETE icon from the toolbar…. 
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All the condition lines were now removed …. Save your changes .. Close the Form… 
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Select RECOGNITION option under Multiperiod region and Save your Changes 
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Go back to the Journal Line Definition screen and Click the COPY DEFINITION button 
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Enter the Definition Code and Definition Name, Select your Chart of Accounts in 
Accounting Field and Click DONE button 
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System created a new Journal Line Definition for Invoices 
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Insert a new record in the Journal Line Type region…. 
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Select your Journal Line Type created earlier which is for the Prepaid Expense Type. 
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Assign the Standard Account Derivation Rule for the newly created Journal Line Type. 
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Since we already made a copy of the Item Expense Journal Line Type and assigned it to 
the Journal Line Definition, we should disable or deactivate or delete the seeded Journal 
Line Type for Item Expense. 
Select ITEM EXPENSE Journal Line Type provided by Oracle. 
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Uncheck the Active option 
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Now, Select the Journal Line Type which we have added, you would see the Multiperiod 
Accounting button getting enabled, click on the MULTIPERIOD ACCOUNTING button. 
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Decide on the options and change according to your requirement, I have left it as shown 
below. Click on the LINE ASSIGNMENTS button 
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Insert another row in the Line Assignment Region…. 
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Assign the newly created Journal Line Type which would recognize the expenditure to 
actual expense account. 
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Insert a new record under the Account Derivation Rules TAB 
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Select the seeded Account Derivation Rule which would derive the Actual Expense 
Account from Invoice Distribution Account. 
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Assign the Account Derivation Rule which would replace the Account segment value to 
the expense Account, rest all segment values will get derived from the Invoice 
Distribution Account 
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Return to the Application Accounting Definition screen and click COPY button 
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Enter the Definition Code and Name, Select the Chart of Accounts in the Accounting 
field and Click DONE button 
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System has created a new Application Accounting Definition now. Select the Event 
Class INVOICES and select the Standard Journal Line Definition attached 
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Clear the Standard Journal Line Definition by Deleting it……… 
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Select our Custom Journal Line Definition and Save the Changes. 
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The Custom AAD Definition is not Validated since we made the copy, hence Click 
VALIDATE button to validate the AAD 
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The Validation Status of AAD is now changed to VALID 
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Return to the Subledger Accounting Methods screen and Click COPY button 
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Enter Method Code and Name, Select the Chart of Accounts field under Accounting field 
and Click DONE button. 
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New Subledger Accounting Method has been created… 
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Select the AAD field name ….. This is now pointing to the standard accrual method, this 
should be changed to our customer AAD. 
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AAD Name has now been changed to the Custom AAD we created earlier … 
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Navigate to Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups 
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Query for the Ledger used ….from the Accounting Setup Manager page … 
Click “Update Accounting Options” icon 
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Select the Accounting options for the Ledger by clicking the UPDATE icon… 
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The Primary Ledger was currently assigned with the “Standard Accrual” accounting 
method which is seeded method provided by Oracle. 
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Replace it with the newly created Accounting Method….and Save your changes 
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Changes made to the Ledger is changed…. 
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Navigate to Invoices > Entry > Invoices 
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Enter the Header level information for the Invoice 
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Enter the Line level information for the Invoice, keep scrolling further 
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Enter the Distribution Account details ( This step is same as clicking Distributions 
button and entering the Information there) 
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The Fields having the word “Deferred” as prefix are need to be entered in the 
transaction, in order to generate Accounting entries for Multiple Period. 
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Below details have been entered …. 
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Invoice has been entered with all necessary details ….Click ACTIONS 1 button 
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Select the VALIDATE checkbox and Click OK button 
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Invoice is now VALIDATED, Click ACTIONS 1 button again …. 
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Select FINAL type of accounting and Click OK button 
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Accounting is completed for the Invoice …. 
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Invoice status is now VALIDATED and Accounted status as YES 
www.erpstuff.com 208 info@erpstuff.com
Select VIEW ACCOUNTING from the REPORTS menu 
www.erpstuff.com 209 info@erpstuff.com
Below are the Accounting entries for 12 periods which we have stated in the Invoice. 
You can see the Adjustment between Prepaid expense A/C and Expense A/C 
automatically created by the System, irrespective of the period status… 
www.erpstuff.com 210 info@erpstuff.com
Invoice created in JAN-12 and Deferred periods are 12, i.e 1+12 = 13 set of entries 
generated as shown below … 
www.erpstuff.com 211 info@erpstuff.com
Run the program COMPLETE MULTIPERIOD ACCOUNTING for the actual period when 
the expense is recognized. 
www.erpstuff.com 212 info@erpstuff.com
If the periods are not OPEN, the create accounting program will not generate the 
accounting entries successfully. 
www.erpstuff.com 213 info@erpstuff.com
Demo 6 
CREATE REPORT DEFINITION 
www.erpstuff.com 214 info@erpstuff.com
Navigate to, 
Setup > Accounting Setups > Subledger Accounting Setup > Open Account 
Balances Listing Definitions 
www.erpstuff.com 215 info@erpstuff.com
System opens the below page. Click CREATE button to configure a Report Definition 
www.erpstuff.com 216 info@erpstuff.com
There are no pre-requisite setups before creating a Report Definition …. 
www.erpstuff.com 217 info@erpstuff.com
Enter the Code, Name, Description and select your LEDGER and Defined by as 
SEGMENT. Click ADD ANOTHER ROW button in the Journal Source region. 
www.erpstuff.com 218 info@erpstuff.com
Select the Source application from the LOV 
www.erpstuff.com 219 info@erpstuff.com
Select the Source as PAYABLES. Click ADD ANOTHER ROW button under Definition 
Details …. 
www.erpstuff.com 220 info@erpstuff.com
Select your Segment from the LOV 
www.erpstuff.com 221 info@erpstuff.com
Select your FROM RANGE value for that segment 
www.erpstuff.com 222 info@erpstuff.com
Select your TO RANGE value for that segment 
www.erpstuff.com 223 info@erpstuff.com
Likewise, you can keep adding other segments and select the Range of Values. 
www.erpstuff.com 224 info@erpstuff.com
I have selected the other segments with range values, once done Click APPLY button 
www.erpstuff.com 225 info@erpstuff.com
System confirmation is obtained once the Definition is created. 
www.erpstuff.com 226 info@erpstuff.com
When the report definition gets created, system automatically runs the below program 
in the background…. 
www.erpstuff.com 227 info@erpstuff.com
Click CREATE button 
www.erpstuff.com 228 info@erpstuff.com
Enter the Code, Name details and Select your Ledger. For the Defined by value Select 
the type as Accounting Flexfield. 
www.erpstuff.com 229 info@erpstuff.com
Select the Journal Source as PAYABLES 
www.erpstuff.com 230 info@erpstuff.com
Enter the Account code combination for your Payables Liability Account. If you have 
more than one AP Liability Account, Click ADD ANOTHER ROW button and keep 
adding other code combinations as well….Click APPLY button 
www.erpstuff.com 231 info@erpstuff.com
System confirmation is obtained once the Definition is created. 
www.erpstuff.com 232 info@erpstuff.com
Select REQUESTS option from View Menu 
www.erpstuff.com 233 info@erpstuff.com
Click SUBMIT A NEW REQUEST button 
www.erpstuff.com 234 info@erpstuff.com
Select SINGLE REQUEST option and Click OK button 
www.erpstuff.com 235 info@erpstuff.com
Select the program “Accounts Payable Trial Balance” report from the list and click OK 
www.erpstuff.com 236 info@erpstuff.com
Below is the parameter screen for the program … Select your details as required for 
the fields… 
www.erpstuff.com 237 info@erpstuff.com
I have selected the Report definition we configured with SEGMENT type. Click OK 
button 
www.erpstuff.com 238 info@erpstuff.com
OR you can select the Alternate Report Definition we have configured … 
www.erpstuff.com 239 info@erpstuff.com
Click SUBMIT button 
www.erpstuff.com 240 info@erpstuff.com
Click NO button 
www.erpstuff.com 241 info@erpstuff.com
Click FIND button 
www.erpstuff.com 242 info@erpstuff.com
Click VIEW OUTPUT button to review the Report output generated by the system. 
www.erpstuff.com 243 info@erpstuff.com
You would get the below output generated by the system…. 
www.erpstuff.com 244 info@erpstuff.com
Demo 7 
CREATE MANUAL JOURNAL 
ENTRIES IN SUBLEDGER 
www.erpstuff.com 245 info@erpstuff.com
Navigate to, 
Setup > Accounting > Journal Entries 
www.erpstuff.com 246 info@erpstuff.com
Click CREATE JOURNAL ENTRY button 
www.erpstuff.com 247 info@erpstuff.com
Select the Balance Type as ACTUAL…. 
www.erpstuff.com 248 info@erpstuff.com
Select your Ledger, Category, Date and Description for the Header region 
www.erpstuff.com 249 info@erpstuff.com
In the Lines Region, enter the Account Code combination for the accounts that are to 
be Debited and Credited, select the Accounting Class and enter the DR and CR 
Amounts. 
www.erpstuff.com 250 info@erpstuff.com
Click CALCULATE TOTALS button 
www.erpstuff.com 251 info@erpstuff.com
Totals have been Computed by the system, Click CONTINUE button 
www.erpstuff.com 252 info@erpstuff.com
Select the type of accounting from the List, I am selecting FINAL accounting option 
and Click FINISH button. 
www.erpstuff.com 253 info@erpstuff.com
Subledger Journal Entry has been created successfully 
www.erpstuff.com 254 info@erpstuff.com
Demo 8 
REPLACEMENT OF DISABLED 
ACCOUNTS 
www.erpstuff.com 255 info@erpstuff.com
Switch to your Payables Responsibility 
www.erpstuff.com 256 info@erpstuff.com
Navigate to, 
Setup > Flexfields > Combinations 
www.erpstuff.com 257 info@erpstuff.com
This is the default screen for Account Code combinations form… 
www.erpstuff.com 258 info@erpstuff.com
Press F11 key to turn the form in to Query Mode … 
www.erpstuff.com 259 info@erpstuff.com
Press CTRL + F11 to retrieve the code combinations available at present. 
www.erpstuff.com 260 info@erpstuff.com
Select an account code combination as per the requirement… 
www.erpstuff.com 261 info@erpstuff.com
Uncheck Enabled checkbox, which means this account code combination is now 
disabled and no transactions can be created for this code combination. 
www.erpstuff.com 262 info@erpstuff.com
Scroll towards right side of the screen, where you would see Alternate Account 
field… 
www.erpstuff.com 263 info@erpstuff.com
Enter the Alternate Account Code combination, so that if there are any open 
transactions having the account codes which we have disabled, it would cause issues 
when further processing happens ( accounting entries generation, transfer to GL etc ..) 
www.erpstuff.com 264 info@erpstuff.com
Navigate to, 
Invoices > Entry > Invoices 
www.erpstuff.com 265 info@erpstuff.com
I tried entering the disabled account code combination for the payable Invoice, system 
displayed the below error message, forcing me to choose a valid/enabled combination… 
www.erpstuff.com 266 info@erpstuff.com
This is an Invoice already existing in the system i.e. open Invoice containing the account 
code combination which we have disabled. 
www.erpstuff.com 267 info@erpstuff.com
I am creating accounting for that open invoice having the disabled account code 
www.erpstuff.com 268 info@erpstuff.com
Accounting entries are created without any errors ….. 
www.erpstuff.com 269 info@erpstuff.com
When you “VIEW ACCOUNTING” for that transaction, you can see the below accounting 
entry generated by the system …. 
The Item expense Line is overridden automatically based on the Alternate Account 
stated in the Code Combinations form. 
www.erpstuff.com 270 info@erpstuff.com
Same entry is transferred to General Ledger as well… 
www.erpstuff.com 271 info@erpstuff.com
Demo 9 
TRANSFER OF ACCOUNTING ENTRIES 
TO GENERAL LEDGER 
www.erpstuff.com 272 info@erpstuff.com
Switch to your Payables Responsibility 
www.erpstuff.com 273 info@erpstuff.com
Navigate to, 
Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups 
www.erpstuff.com 274 info@erpstuff.com
Search for your Ledger and Click GO button 
Upon retrieval, click update icon 
www.erpstuff.com 275 info@erpstuff.com
Select update icon next to Subledger Accounting options setup step… 
www.erpstuff.com 276 info@erpstuff.com
Select update Accounting options for Payables Application 
www.erpstuff.com 277 info@erpstuff.com
Below Screen controls the behavior as to how the Subledger accounting entries are 
transferred to General Ledger 
www.erpstuff.com 278 info@erpstuff.com
Options displayed below are provided by the system as to how accounting entries 
can be transferred from Subledger to General Ledger 
www.erpstuff.com 279 info@erpstuff.com
Demo 10 
MULTIPLE ACCOUNTING 
REPRESENTATION 
www.erpstuff.com 280 info@erpstuff.com
Switch to your General Ledger Responsibility 
www.erpstuff.com 281 info@erpstuff.com
Navigate to 
Setup > Financials > Accounting Setup Manager > Accounting Setups 
www.erpstuff.com 282 info@erpstuff.com
Query your (Primary) Ledger and select the icon under Update Accounting options 
www.erpstuff.com 283 info@erpstuff.com
Click on “Add Secondary Ledger” button 
www.erpstuff.com 284 info@erpstuff.com
Below is the Secondary Ledger Creation screen, make sure about the requirements 
of the secondary ledger before creating the same… 
The screen is very similar to the Primary ledger creation screen with one additional 
field which is “Data Conversion Level”, the value selected under this option 
determines how the transactions would get replicated in the secondary ledger 
www.erpstuff.com 285 info@erpstuff.com
I have entered the below details for creating my secondary Ledger 
www.erpstuff.com 286 info@erpstuff.com
There are multiple options available for performing the Data Conversion between 
Primary Ledger and Secondary Ledger as show below…. 
www.erpstuff.com 287 info@erpstuff.com
Click Apply 
www.erpstuff.com 288 info@erpstuff.com
System displays an error message stating I cannot have an accounting method 
selected, if I opt for JOURNAL as my conversion method I have to either remove my 
Subledger Accounting method OR I should change the Data conversion Level to 
Subledger or Adjustments only options to proceed further … 
www.erpstuff.com 289 info@erpstuff.com
I have decided to change the Conversion Level to Subledger …. 
Click Apply 
www.erpstuff.com 290 info@erpstuff.com
Secondary Ledger has now been created by the System Successfully. 
However there are setups pertaining to Secondary ledger that are still required to 
be complete, in order to make the secondary ledger usable. 
www.erpstuff.com 291 info@erpstuff.com
I have done all other configurations for secondary ledger, except the Mapping 
configuration. Click Update icon next to Primary to Secondary Ledger Mapping.. 
www.erpstuff.com 292 info@erpstuff.com
You decide the options as per the requirement 
www.erpstuff.com 293 info@erpstuff.com
I have changed the value for “Post Journals Automatically from source ledger” as 
YES and click COMPLETE 
www.erpstuff.com 294 info@erpstuff.com
Secondary Ledger configurations has now been completed. 
www.erpstuff.com 295 info@erpstuff.com
Navigate to, 
Journals > Enter 
www.erpstuff.com 296 info@erpstuff.com
Click New Journal button 
www.erpstuff.com 297 info@erpstuff.com
Create a Journal Entry in the Primary Ledger 
www.erpstuff.com 298 info@erpstuff.com
Click Post button, system would trigger a concurrent program for performing the 
Posting process 
www.erpstuff.com 299 info@erpstuff.com
Wait till the concurrent program gets completed. Click View Output button 
www.erpstuff.com 300 info@erpstuff.com
The output file displays the below, 
You can see system has created a Batch in my Secondary Ledger Automatically 
www.erpstuff.com 301 info@erpstuff.com
Switch Responsibility to General Ledger which has profile options pertaining to 
Secondary Ledger configured. 
www.erpstuff.com 302 info@erpstuff.com
Navigate to, 
Journals > Enter 
www.erpstuff.com 303 info@erpstuff.com
Click FIND button ( I am not entering any search criteria) 
www.erpstuff.com 304 info@erpstuff.com
You can see the Journal Entry created by the System automatically in the 
Secondary Ledger, based on our data entry in the Primary Ledger. Click Review 
Journal button…. 
www.erpstuff.com 305 info@erpstuff.com
The Journal Entry is replicated in the Secondary Ledger 
www.erpstuff.com 306 info@erpstuff.com
Demo 11 
ACCOUNTING ENTRY INQUIRY 
www.erpstuff.com 307 info@erpstuff.com
Switch to your Payables Responsibility 
www.erpstuff.com 308 info@erpstuff.com
Navigate to, 
Accounting > Subledger Accounting > Journal Entries 
www.erpstuff.com 309 info@erpstuff.com
Below is the default Accounting entry search form … 
www.erpstuff.com 310 info@erpstuff.com
Enter the Criteria for searching your accounting entry and click GO 
www.erpstuff.com 311 info@erpstuff.com
System retrieved the following entries matching the criteria we have entered .. 
www.erpstuff.com 312 info@erpstuff.com
One can also modify the search criteria further in order to get accurate results, by 
adding more criteria provided by the system as shown below … 
www.erpstuff.com 313 info@erpstuff.com
I have selected few additional criteria and now my search screen would look like 
this… 
www.erpstuff.com 314 info@erpstuff.com
From the results provided by system you can make a comparison between 2 journal 
entries by Selecting two entries and clicking the COMPARE button 
www.erpstuff.com 315 info@erpstuff.com
Below is the comparison results which system provides for the entries selected … 
www.erpstuff.com 316 info@erpstuff.com
www.erpstuff.com 317 info@erpstuff.com
I would only request the readers to express their opinions on this 
presentation so as to make further improvements. 
Feedbacks, Criticisms, Appreciations (if any) are always welcomed. 
Please send it to the following addresses 
karthikeyanp1981@gmail.com and admin@erpstuff.com 
www.erpstuff.com 318 info@erpstuff.com

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Oracle applications sla r12 SLA- demos

  • 1. SUBLEDGER ACCOUNTING Part 2 – Demo’s Oracle Applications R12 By P.Karthikeyan Karthikeyanp1981@gmail.com www.erpstuff.com 1 info@erpstuff.com
  • 2. ERPstuff Forums ERPstuff Forums since March-2006 providing free membership to access Oracle ERP community discussion with many tutorials and white papers. For more information regarding our other services please visit us, www.erpstuff.com info@erpstuff.com www.erpstuff.com 2 info@erpstuff.com
  • 3. AGENDA ∗ Demo 1 – Create Responsibilities and User Name ∗ Demo 2 – How to copy an Accounting Method ∗ Demo 3 – How to Validate an Application Accounting Definition (AAD) ∗ Demo 4 – How to Create a New Accounting Method ∗ Demo 5 – Define Multi Period Accounting ∗ Demo 6 – Create Report Definition ∗ Demo 7 – Create Manual Journal Entries ∗ Demo 8 – Replacement of Disabled Accounts ∗ Demo 9 – Transfer of Journal Entries to General Ledger ∗ Demo 10 – Multiple Accounting Representation ∗ Demo 11 – Accounting Entry Inquiry www.erpstuff.com 3 info@erpstuff.com
  • 4. Demo 1 CREATE RESPONSIBILITIES AND USER NAME www.erpstuff.com 4 info@erpstuff.com
  • 5. Create a new Payables Responsibility from System Administrator Responsibility www.erpstuff.com 5 info@erpstuff.com
  • 6. Create a new Receivables Responsibility from System Administrator Responsibility www.erpstuff.com 6 info@erpstuff.com
  • 7. Create a new Assets Responsibility from System Administrator Responsibility www.erpstuff.com 7 info@erpstuff.com
  • 8. Create a new User Name and assign the responsibilities previously created along with System Administrator Responsibility www.erpstuff.com 8 info@erpstuff.com
  • 9. Demo 2 HOW TO COPY AN SLA METHOD www.erpstuff.com 9 info@erpstuff.com
  • 10. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity www.erpstuff.com 10 info@erpstuff.com
  • 11. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method www.erpstuff.com 11 info@erpstuff.com
  • 12. System defaults the below screen, from which one can select an Existing SLA Method www.erpstuff.com 12 info@erpstuff.com
  • 13. Selected the Standard Accrual Method and Click FIND button www.erpstuff.com 13 info@erpstuff.com
  • 14. Now to copy the Standard Accrual Method provided by oracle, Click COPY button www.erpstuff.com 14 info@erpstuff.com
  • 15. System Displays the below screen …. www.erpstuff.com 15 info@erpstuff.com
  • 16. Enter a Name for your Method Code and Name and Click DONE button www.erpstuff.com 16 info@erpstuff.com
  • 17. System has copied from Oracle and Created a new accounting Method with the name we have provided in the earlier step. You can see the Owner field is now turned to as USER www.erpstuff.com 17 info@erpstuff.com
  • 18. Copying an SLA Method does not mean, that every component gets copied with Owner as User, hence if we require the Application Accounting Definition (AAD) to be copied, click the APPLICATION ACCOUNTING DEFINITION button www.erpstuff.com 18 info@erpstuff.com
  • 19. Click COPY button, in order to copy this AAD, currently you can see the AAD is has the Owner as Oracle… www.erpstuff.com 19 info@erpstuff.com
  • 20. Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE button www.erpstuff.com 20 info@erpstuff.com
  • 21. AAD has now been copied and the Owner now appears as User, which allows us to make modifications to AAD www.erpstuff.com 21 info@erpstuff.com
  • 22. Insert a new Row in the newly copied SLA Method, so that we can include our newly copied AAD. www.erpstuff.com 22 info@erpstuff.com
  • 23. Newly copied AAD has been added to the SLA Method www.erpstuff.com 23 info@erpstuff.com
  • 24. Since we have made a copy an existing AAD for Payables, we can either End Date or Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click Delete icon from the Toolbar. www.erpstuff.com 24 info@erpstuff.com
  • 25. The Oracle owned AAD for Payables is now removed from the List…. www.erpstuff.com 25 info@erpstuff.com
  • 26. Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so every AAD has the Owner as USER now www.erpstuff.com 26 info@erpstuff.com
  • 27. Click the JOURNAL LINE DEFINITION Button www.erpstuff.com 27 info@erpstuff.com
  • 28. Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition www.erpstuff.com 28 info@erpstuff.com
  • 29. Enter values for Definition Code and Definition Name and Click DONE button www.erpstuff.com 29 info@erpstuff.com
  • 30. New Journal Line Definition has been now created, with Owner as USER www.erpstuff.com 30 info@erpstuff.com
  • 31. Insert a new record to the Journal Line Definition and select the new JLD from LOV www.erpstuff.com 31 info@erpstuff.com
  • 32. Newly created JLD has now been assigned www.erpstuff.com 32 info@erpstuff.com
  • 33. Select the existing JLD and click the Delete Icon from the Toolbar to remove it…. www.erpstuff.com 33 info@erpstuff.com
  • 34. Oracle Owned JLD has been removed www.erpstuff.com 34 info@erpstuff.com
  • 35. Select a record from Journal Line Type region and Click LINE TYPE button www.erpstuff.com 35 info@erpstuff.com
  • 36. This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button www.erpstuff.com 36 info@erpstuff.com
  • 37. Enter values for Line Type Code and Name and Click DONE button www.erpstuff.com 37 info@erpstuff.com
  • 38. New Journal Line Type has been created, the owner now appears as USER www.erpstuff.com 38 info@erpstuff.com
  • 39. Click LINE DESCRIPTION button www.erpstuff.com 39 info@erpstuff.com
  • 40. To copy the Journal Line Description click COPY button www.erpstuff.com 40 info@erpstuff.com
  • 41. Enter values for Description Code and Name and Click DONE button www.erpstuff.com 41 info@erpstuff.com
  • 42. New Journal Line Description is now created with Owner as USER www.erpstuff.com 42 info@erpstuff.com
  • 43. Insert a new Row in the Journal Line Assignments region www.erpstuff.com 43 info@erpstuff.com
  • 44. Assign the newly created Journal Line Type, press TAB key www.erpstuff.com 44 info@erpstuff.com
  • 45. Assign the newly created Journal Line Description www.erpstuff.com 45 info@erpstuff.com
  • 46. Click ACCOUNT DERIVATION RULE button for the Standard Journal Line Type ACCRUAL www.erpstuff.com 46 info@erpstuff.com
  • 47. In order to copy the Account Derivation Rule click COPY button www.erpstuff.com 47 info@erpstuff.com
  • 48. Enter values for Rule Code and Name and Click DONE button www.erpstuff.com 48 info@erpstuff.com
  • 49. New Account Derivation Rule has been Created with Owner as USER www.erpstuff.com 49 info@erpstuff.com
  • 50. Select the Newly Created Journal Line Type and Click Account Derivation Rules TAB www.erpstuff.com 50 info@erpstuff.com
  • 51. Insert a new Record www.erpstuff.com 51 info@erpstuff.com
  • 52. Enter “All Segments” value for the Segment field and press TAB Key www.erpstuff.com 52 info@erpstuff.com
  • 53. Select the newly created Accounting Rule …… www.erpstuff.com 53 info@erpstuff.com
  • 54. Select the Accrual Journal Line Type provided by Oracle and Click delete icon from toolbar www.erpstuff.com 54 info@erpstuff.com
  • 55. The seeded Journal Line Type has been removed www.erpstuff.com 55 info@erpstuff.com
  • 56. Demo 3 HOW TO VALIDATE AN APPLICATION ACCOUNTING DEFINITION (AAD) www.erpstuff.com 56 info@erpstuff.com
  • 57. Switch Responsibility to Karthikeyan Payables www.erpstuff.com 57 info@erpstuff.com
  • 58. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method www.erpstuff.com 58 info@erpstuff.com
  • 59. Query for the Accounting Method we have created…. www.erpstuff.com 59 info@erpstuff.com
  • 60. Click on APPLICATION ACCOUNTING DEFINITION Button www.erpstuff.com 60 info@erpstuff.com
  • 61. Click VALIDATE button, which will change the Validation Status …… www.erpstuff.com 61 info@erpstuff.com
  • 62. Validation Status of the Accounting method is changed to VALID now … www.erpstuff.com 62 info@erpstuff.com
  • 63. Alternatively, you can validate the Application Accounting Definition by clicking on the View Menu www.erpstuff.com 63 info@erpstuff.com
  • 64. Select Requests option from View Menu … www.erpstuff.com 64 info@erpstuff.com
  • 65. Click SUBMIT A NEW REQUEST button www.erpstuff.com 65 info@erpstuff.com
  • 66. Select Single Request option and Click OK button www.erpstuff.com 66 info@erpstuff.com
  • 67. Type / Select the Request Name as shown below www.erpstuff.com 67 info@erpstuff.com
  • 68. Select the Parameters as per your requirement or run it with below defaults and Click OK button www.erpstuff.com 68 info@erpstuff.com
  • 69. Click SUBMIT button www.erpstuff.com 69 info@erpstuff.com
  • 70. Click NO www.erpstuff.com 70 info@erpstuff.com
  • 71. Click FIND button www.erpstuff.com 71 info@erpstuff.com
  • 72. Wait for the Request to get Completed ….. www.erpstuff.com 72 info@erpstuff.com
  • 73. Upon Completion, Click VIEW OUTPUT button www.erpstuff.com 73 info@erpstuff.com
  • 74. Review the Output, the last Column should have the status as Valid for your Application Accounting Method, else system would not be able to generate Accounting entries as expected….. www.erpstuff.com 74 info@erpstuff.com
  • 75. Demo 4 CREATE A NEW SUB LEDGER ACCOUNTING METHOD www.erpstuff.com 75 info@erpstuff.com
  • 76. I would like to call the below Structure as REVERSE SLA PYRAMID, since for configuration purposes, we have to follow a Top down approach. Each and every Component displayed here has to be Defined in the same order for us to create our own Subledger Accounting Method JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 76 info@erpstuff.com
  • 77. Step 1 – Setup a New JOURNAL LINE TYPE JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 77 info@erpstuff.com
  • 78. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility www.erpstuff.com 78 info@erpstuff.com
  • 79. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Line Types www.erpstuff.com 79 info@erpstuff.com
  • 80. Click NEW button www.erpstuff.com 80 info@erpstuff.com
  • 81. Make Sure you have all necessary information required for creating a Line Type. www.erpstuff.com 81 info@erpstuff.com
  • 82. Select Event Class as INVOICES www.erpstuff.com 82 info@erpstuff.com
  • 83. Enter LINE TYPE CODE as shown below…. It is suggested to follow a proper naming convention… www.erpstuff.com 83 info@erpstuff.com
  • 84. Enter NAME as shown below www.erpstuff.com 84 info@erpstuff.com
  • 85. Enter the DESCRIPTION for identifying purposes …. www.erpstuff.com 85 info@erpstuff.com
  • 86. Enter ACCOUNTING CLASS AND ROUNDING CLASS as ITEM EXPENSE www.erpstuff.com 86 info@erpstuff.com
  • 87. Keep the defaults as it is, and SAVE your Changes … www.erpstuff.com 87 info@erpstuff.com
  • 88. Created another Journal Line Type for Credit Line www.erpstuff.com 88 info@erpstuff.com
  • 89. Step 2 – Setup a New JOURNAL ENTRY DESCRIPTION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 89 info@erpstuff.com
  • 90. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Entry Descriptions www.erpstuff.com 90 info@erpstuff.com
  • 91. Click NEW button www.erpstuff.com 91 info@erpstuff.com
  • 92. Make Sure you have all necessary information before configuration… www.erpstuff.com 92 info@erpstuff.com
  • 93. Enter JOURNAL DESCRIPTION CODE AND JOURNAL DESCRIPTION NAME as shown below…. www.erpstuff.com 93 info@erpstuff.com
  • 94. Enter the DESCRIPTION as shown below …. www.erpstuff.com 94 info@erpstuff.com
  • 95. Enter the PRIORITY as 1 and Click DETAILS button www.erpstuff.com 95 info@erpstuff.com
  • 96. This is a screen, where we are going to construct how the Descriptions are to be generated … www.erpstuff.com 96 info@erpstuff.com
  • 97. I have selected the Value type as constant, and typed the text which should appear as Descriptions ….Save the changes and close this form… www.erpstuff.com 97 info@erpstuff.com
  • 98. Save the Changes and Close this form … www.erpstuff.com 98 info@erpstuff.com
  • 99. Step 3 – Setup a New ACCOUNTING DERIVATION RULE JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 99 info@erpstuff.com
  • 100. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Account Derivation Rules www.erpstuff.com 100 info@erpstuff.com
  • 101. Click NEW button www.erpstuff.com 101 info@erpstuff.com
  • 102. Enter the RULE CODE, RULE NAME AND DESCRIPTION as shown below ….. www.erpstuff.com 102 info@erpstuff.com
  • 103. Select the SEGMENT option… www.erpstuff.com 103 info@erpstuff.com
  • 104. Select the Value as COST CENTER SEGMENT www.erpstuff.com 104 info@erpstuff.com
  • 105. Select the Priority as “1” , keep the Value Type as SOURCE and Click LOV button under the Value field… www.erpstuff.com 105 info@erpstuff.com
  • 106. Select the Value “Invoice Liability Account” and Click OK www.erpstuff.com 106 info@erpstuff.com
  • 107. Select the SEGMENT field… www.erpstuff.com 107 info@erpstuff.com
  • 108. Select the value as “COST CENTER SEGMENT” for Segment Field… www.erpstuff.com 108 info@erpstuff.com
  • 109. Step 4 – Setup a New JOURNAL LINE DEFINITION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 109 info@erpstuff.com
  • 110. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Journal Line Definitions www.erpstuff.com 110 info@erpstuff.com
  • 111. Click NEW button www.erpstuff.com 111 info@erpstuff.com
  • 112. Make sure you defined all previous setups before setting up this part … www.erpstuff.com 112 info@erpstuff.com
  • 113. Select the Event Class as “INVOICES” and Event Type as “ALL” www.erpstuff.com 113 info@erpstuff.com
  • 114. Enter DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below …. www.erpstuff.com 114 info@erpstuff.com
  • 115. Select the Journal Line Type which we have defined earlier …… www.erpstuff.com 115 info@erpstuff.com
  • 116. Select the Journal Line Description which we have defined earlier …… www.erpstuff.com 116 info@erpstuff.com
  • 117. Select the Account Derivation Rule which we have defined earlier …… www.erpstuff.com 117 info@erpstuff.com
  • 118. Select the Seeded Account Derivation Rule for the Debit Line Type www.erpstuff.com 118 info@erpstuff.com
  • 119. Select the Credit Journal Line Type we defined earlier … www.erpstuff.com 119 info@erpstuff.com
  • 120. Select the Seeded Account Derivation Rule for the Credit Line Type … www.erpstuff.com 120 info@erpstuff.com
  • 121. Step 5 – Setup a New APPLICATION ACCOUNTING DEFINITION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 121 info@erpstuff.com
  • 122. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Application Accounting Definitions www.erpstuff.com 122 info@erpstuff.com
  • 123. Click NEW button www.erpstuff.com 123 info@erpstuff.com
  • 124. Make sure you have defined all the pre-requisite setups ….. www.erpstuff.com 124 info@erpstuff.com
  • 125. Enter the DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below… www.erpstuff.com 125 info@erpstuff.com
  • 126. Enter the VERSION Reference for easier identification ….. www.erpstuff.com 126 info@erpstuff.com
  • 127. Select the Event Class as INVOICES, Event Type as ALL www.erpstuff.com 127 info@erpstuff.com
  • 128. Select the Journal Line Definition we have defined earlier ….. Currently the validation Status is “NOT VALIDATED”. www.erpstuff.com 128 info@erpstuff.com
  • 129. Click VALIDATE button, now the Validation Status is VALID www.erpstuff.com 129 info@erpstuff.com
  • 130. Step 6 – Setup a New SUB LEDGER ACCOUNTING METHOD JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 130 info@erpstuff.com
  • 131. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Sub Ledger Accounting Methods www.erpstuff.com 131 info@erpstuff.com
  • 132. Click NEW button… www.erpstuff.com 132 info@erpstuff.com
  • 133. Make sure you have completed all prerequisite setups www.erpstuff.com 133 info@erpstuff.com
  • 134. Enter the METHOD CODE, METHOD NAME AND DESCRIPTION as shown below … www.erpstuff.com 134 info@erpstuff.com
  • 135. Select Application as PAYABLES www.erpstuff.com 135 info@erpstuff.com
  • 136. Select the AAD defined earlier ….. www.erpstuff.com 136 info@erpstuff.com
  • 137. Enter the START DATE for this Application Accounting Definition ….. www.erpstuff.com 137 info@erpstuff.com
  • 138. Step 7 – Assign Sub Ledger Accounting Method to your LEDGER JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 138 info@erpstuff.com
  • 139. Assign the newly Created Accounting Method to your Primary Ledger www.erpstuff.com 139 info@erpstuff.com
  • 140. Created a Payable Invoice, Validated and Accounted for testing the accounting method www.erpstuff.com 140 info@erpstuff.com
  • 141. Accounting entry has been created by the system successfully for the Invoice ….. Note: I have removed the Custom Journal Entry Description and Custom Account Derivation Rule before creating the above accounting entry … www.erpstuff.com 141 info@erpstuff.com
  • 142. Demo 5 DEFINE MULTI PERIOD ACCOUNTING www.erpstuff.com 142 info@erpstuff.com
  • 143. Business Scenario Making an Advance Payment for an expense before the actual service is rendered. The Advance payment is later adjusted towards the actual payment as and when it is rendered How it is handled in Release 11 or Release 12 without using MPA feature For the advance payment, prepayment Invoice is created and payment is made. As and when the services are rendered, a standard Invoice is created and applied to the prepayment. As an alternative to the above process, one can meet the objective by configuring the Multi Period Accounting feature. In MPA the adjusting happens at the accounting level, hence no need for an user to key in additional transactions. Moreover MPA is automated. The configuration is one time for a particular scenario. www.erpstuff.com 143 info@erpstuff.com
  • 144. Following are the sequence of Setups required to be performed for accomplish the Multiperiod Accounting Configuration: Step 1 – Create an Account Derivation Rule Step 2 – Create Journal Line Type with MPA enabled Step 3 – Create Journal Line Definition Step 4 – Attach Journal Line Type to Journal Line Definition Step 5 – Configure MPA Accounting Assignment Step 6 – Create Application Accounting Definition Step 7 – Assign Journal Line Definition to Application Accounting Definition Step 8 – Validate Application Accounting Definition Step 9 – Create Subledger Accounting Method Step 10 – Assign Application Accounting Definition to the Subledger Accounting Method Step 11 – Attach Sub Ledger Accounting Method to Ledger Step 12 – Create Invoice with Deferred details Step 13 – Validate and Create Accounting for the Invoice Step 14 – Review Accounting entries generated by the System If you already have a custom SLA Method created, then step 4,5 and 6 would not be required. www.erpstuff.com 144 info@erpstuff.com
  • 145. Switch responsibility to KARTHIKEYAN PAYABLES www.erpstuff.com 145 info@erpstuff.com
  • 146. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods www.erpstuff.com 146 info@erpstuff.com
  • 147. Click NEW button www.erpstuff.com 147 info@erpstuff.com
  • 148. Create an Accounting Rule as shown below ….with NO Conditions, we would be assigning this in our configuration later …. www.erpstuff.com 148 info@erpstuff.com
  • 149. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods www.erpstuff.com 149 info@erpstuff.com
  • 150. Selecting the STANDARD ACCRUAL Method provided by Oracle and Click FIND button www.erpstuff.com 150 info@erpstuff.com
  • 151. Click APPLICATION ACCOUNTING DEFINITION button www.erpstuff.com 151 info@erpstuff.com
  • 152. Select event Class INVOICES and click JOURNAL LINE DEFINITION button www.erpstuff.com 152 info@erpstuff.com
  • 153. Select Journal Line Type ITEM EXPENSE and Click LINE TYPE button www.erpstuff.com 153 info@erpstuff.com
  • 154. Click COPY button to copy the Journal Line Type to create our own Journal Line Type www.erpstuff.com 154 info@erpstuff.com
  • 155. Enter the Line Type Code and Name and Click DONE button www.erpstuff.com 155 info@erpstuff.com
  • 156. New Journal Line Type has been created as a copied Version… Enable the Multiperiod option as ACCRUAL and Save your changes … www.erpstuff.com 156 info@erpstuff.com
  • 157. Again Switch back to the Original Journal Line Type provided by Oracle for ITEM EXPENSES and Click COPY button… www.erpstuff.com 157 info@erpstuff.com
  • 158. Enter the Line Type Code and Name and Click DONE button www.erpstuff.com 158 info@erpstuff.com
  • 159. New Journal Line Type is created from the existing one.. Click the CONDITIONS button… www.erpstuff.com 159 info@erpstuff.com
  • 160. This is the condition stated in the Seeded Journal Line Type which got copied over to our newly created Journal Line, this condition needs to be removed. www.erpstuff.com 160 info@erpstuff.com
  • 161. Select each and every Line and click the DELETE icon from the toolbar…. www.erpstuff.com 161 info@erpstuff.com
  • 162. All the condition lines were now removed …. Save your changes .. Close the Form… www.erpstuff.com 162 info@erpstuff.com
  • 163. Select RECOGNITION option under Multiperiod region and Save your Changes www.erpstuff.com 163 info@erpstuff.com
  • 164. Go back to the Journal Line Definition screen and Click the COPY DEFINITION button www.erpstuff.com 164 info@erpstuff.com
  • 165. Enter the Definition Code and Definition Name, Select your Chart of Accounts in Accounting Field and Click DONE button www.erpstuff.com 165 info@erpstuff.com
  • 166. System created a new Journal Line Definition for Invoices www.erpstuff.com 166 info@erpstuff.com
  • 167. Insert a new record in the Journal Line Type region…. www.erpstuff.com 167 info@erpstuff.com
  • 168. Select your Journal Line Type created earlier which is for the Prepaid Expense Type. www.erpstuff.com 168 info@erpstuff.com
  • 169. Assign the Standard Account Derivation Rule for the newly created Journal Line Type. www.erpstuff.com 169 info@erpstuff.com
  • 170. Since we already made a copy of the Item Expense Journal Line Type and assigned it to the Journal Line Definition, we should disable or deactivate or delete the seeded Journal Line Type for Item Expense. Select ITEM EXPENSE Journal Line Type provided by Oracle. www.erpstuff.com 170 info@erpstuff.com
  • 171. Uncheck the Active option www.erpstuff.com 171 info@erpstuff.com
  • 172. Now, Select the Journal Line Type which we have added, you would see the Multiperiod Accounting button getting enabled, click on the MULTIPERIOD ACCOUNTING button. www.erpstuff.com 172 info@erpstuff.com
  • 173. Decide on the options and change according to your requirement, I have left it as shown below. Click on the LINE ASSIGNMENTS button www.erpstuff.com 173 info@erpstuff.com
  • 174. Insert another row in the Line Assignment Region…. www.erpstuff.com 174 info@erpstuff.com
  • 175. Assign the newly created Journal Line Type which would recognize the expenditure to actual expense account. www.erpstuff.com 175 info@erpstuff.com
  • 176. Insert a new record under the Account Derivation Rules TAB www.erpstuff.com 176 info@erpstuff.com
  • 177. Select the seeded Account Derivation Rule which would derive the Actual Expense Account from Invoice Distribution Account. www.erpstuff.com 177 info@erpstuff.com
  • 178. Assign the Account Derivation Rule which would replace the Account segment value to the expense Account, rest all segment values will get derived from the Invoice Distribution Account www.erpstuff.com 178 info@erpstuff.com
  • 179. Return to the Application Accounting Definition screen and click COPY button www.erpstuff.com 179 info@erpstuff.com
  • 180. Enter the Definition Code and Name, Select the Chart of Accounts in the Accounting field and Click DONE button www.erpstuff.com 180 info@erpstuff.com
  • 181. System has created a new Application Accounting Definition now. Select the Event Class INVOICES and select the Standard Journal Line Definition attached www.erpstuff.com 181 info@erpstuff.com
  • 182. Clear the Standard Journal Line Definition by Deleting it……… www.erpstuff.com 182 info@erpstuff.com
  • 183. Select our Custom Journal Line Definition and Save the Changes. www.erpstuff.com 183 info@erpstuff.com
  • 184. The Custom AAD Definition is not Validated since we made the copy, hence Click VALIDATE button to validate the AAD www.erpstuff.com 184 info@erpstuff.com
  • 185. The Validation Status of AAD is now changed to VALID www.erpstuff.com 185 info@erpstuff.com
  • 186. Return to the Subledger Accounting Methods screen and Click COPY button www.erpstuff.com 186 info@erpstuff.com
  • 187. Enter Method Code and Name, Select the Chart of Accounts field under Accounting field and Click DONE button. www.erpstuff.com 187 info@erpstuff.com
  • 188. New Subledger Accounting Method has been created… www.erpstuff.com 188 info@erpstuff.com
  • 189. Select the AAD field name ….. This is now pointing to the standard accrual method, this should be changed to our customer AAD. www.erpstuff.com 189 info@erpstuff.com
  • 190. AAD Name has now been changed to the Custom AAD we created earlier … www.erpstuff.com 190 info@erpstuff.com
  • 191. Navigate to Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups www.erpstuff.com 191 info@erpstuff.com
  • 192. Query for the Ledger used ….from the Accounting Setup Manager page … Click “Update Accounting Options” icon www.erpstuff.com 192 info@erpstuff.com
  • 193. Select the Accounting options for the Ledger by clicking the UPDATE icon… www.erpstuff.com 193 info@erpstuff.com
  • 194. The Primary Ledger was currently assigned with the “Standard Accrual” accounting method which is seeded method provided by Oracle. www.erpstuff.com 194 info@erpstuff.com
  • 195. Replace it with the newly created Accounting Method….and Save your changes www.erpstuff.com 195 info@erpstuff.com
  • 196. Changes made to the Ledger is changed…. www.erpstuff.com 196 info@erpstuff.com
  • 197. Navigate to Invoices > Entry > Invoices www.erpstuff.com 197 info@erpstuff.com
  • 198. Enter the Header level information for the Invoice www.erpstuff.com 198 info@erpstuff.com
  • 199. Enter the Line level information for the Invoice, keep scrolling further www.erpstuff.com 199 info@erpstuff.com
  • 200. Enter the Distribution Account details ( This step is same as clicking Distributions button and entering the Information there) www.erpstuff.com 200 info@erpstuff.com
  • 201. The Fields having the word “Deferred” as prefix are need to be entered in the transaction, in order to generate Accounting entries for Multiple Period. www.erpstuff.com 201 info@erpstuff.com
  • 202. Below details have been entered …. www.erpstuff.com 202 info@erpstuff.com
  • 203. Invoice has been entered with all necessary details ….Click ACTIONS 1 button www.erpstuff.com 203 info@erpstuff.com
  • 204. Select the VALIDATE checkbox and Click OK button www.erpstuff.com 204 info@erpstuff.com
  • 205. Invoice is now VALIDATED, Click ACTIONS 1 button again …. www.erpstuff.com 205 info@erpstuff.com
  • 206. Select FINAL type of accounting and Click OK button www.erpstuff.com 206 info@erpstuff.com
  • 207. Accounting is completed for the Invoice …. www.erpstuff.com 207 info@erpstuff.com
  • 208. Invoice status is now VALIDATED and Accounted status as YES www.erpstuff.com 208 info@erpstuff.com
  • 209. Select VIEW ACCOUNTING from the REPORTS menu www.erpstuff.com 209 info@erpstuff.com
  • 210. Below are the Accounting entries for 12 periods which we have stated in the Invoice. You can see the Adjustment between Prepaid expense A/C and Expense A/C automatically created by the System, irrespective of the period status… www.erpstuff.com 210 info@erpstuff.com
  • 211. Invoice created in JAN-12 and Deferred periods are 12, i.e 1+12 = 13 set of entries generated as shown below … www.erpstuff.com 211 info@erpstuff.com
  • 212. Run the program COMPLETE MULTIPERIOD ACCOUNTING for the actual period when the expense is recognized. www.erpstuff.com 212 info@erpstuff.com
  • 213. If the periods are not OPEN, the create accounting program will not generate the accounting entries successfully. www.erpstuff.com 213 info@erpstuff.com
  • 214. Demo 6 CREATE REPORT DEFINITION www.erpstuff.com 214 info@erpstuff.com
  • 215. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Open Account Balances Listing Definitions www.erpstuff.com 215 info@erpstuff.com
  • 216. System opens the below page. Click CREATE button to configure a Report Definition www.erpstuff.com 216 info@erpstuff.com
  • 217. There are no pre-requisite setups before creating a Report Definition …. www.erpstuff.com 217 info@erpstuff.com
  • 218. Enter the Code, Name, Description and select your LEDGER and Defined by as SEGMENT. Click ADD ANOTHER ROW button in the Journal Source region. www.erpstuff.com 218 info@erpstuff.com
  • 219. Select the Source application from the LOV www.erpstuff.com 219 info@erpstuff.com
  • 220. Select the Source as PAYABLES. Click ADD ANOTHER ROW button under Definition Details …. www.erpstuff.com 220 info@erpstuff.com
  • 221. Select your Segment from the LOV www.erpstuff.com 221 info@erpstuff.com
  • 222. Select your FROM RANGE value for that segment www.erpstuff.com 222 info@erpstuff.com
  • 223. Select your TO RANGE value for that segment www.erpstuff.com 223 info@erpstuff.com
  • 224. Likewise, you can keep adding other segments and select the Range of Values. www.erpstuff.com 224 info@erpstuff.com
  • 225. I have selected the other segments with range values, once done Click APPLY button www.erpstuff.com 225 info@erpstuff.com
  • 226. System confirmation is obtained once the Definition is created. www.erpstuff.com 226 info@erpstuff.com
  • 227. When the report definition gets created, system automatically runs the below program in the background…. www.erpstuff.com 227 info@erpstuff.com
  • 228. Click CREATE button www.erpstuff.com 228 info@erpstuff.com
  • 229. Enter the Code, Name details and Select your Ledger. For the Defined by value Select the type as Accounting Flexfield. www.erpstuff.com 229 info@erpstuff.com
  • 230. Select the Journal Source as PAYABLES www.erpstuff.com 230 info@erpstuff.com
  • 231. Enter the Account code combination for your Payables Liability Account. If you have more than one AP Liability Account, Click ADD ANOTHER ROW button and keep adding other code combinations as well….Click APPLY button www.erpstuff.com 231 info@erpstuff.com
  • 232. System confirmation is obtained once the Definition is created. www.erpstuff.com 232 info@erpstuff.com
  • 233. Select REQUESTS option from View Menu www.erpstuff.com 233 info@erpstuff.com
  • 234. Click SUBMIT A NEW REQUEST button www.erpstuff.com 234 info@erpstuff.com
  • 235. Select SINGLE REQUEST option and Click OK button www.erpstuff.com 235 info@erpstuff.com
  • 236. Select the program “Accounts Payable Trial Balance” report from the list and click OK www.erpstuff.com 236 info@erpstuff.com
  • 237. Below is the parameter screen for the program … Select your details as required for the fields… www.erpstuff.com 237 info@erpstuff.com
  • 238. I have selected the Report definition we configured with SEGMENT type. Click OK button www.erpstuff.com 238 info@erpstuff.com
  • 239. OR you can select the Alternate Report Definition we have configured … www.erpstuff.com 239 info@erpstuff.com
  • 240. Click SUBMIT button www.erpstuff.com 240 info@erpstuff.com
  • 241. Click NO button www.erpstuff.com 241 info@erpstuff.com
  • 242. Click FIND button www.erpstuff.com 242 info@erpstuff.com
  • 243. Click VIEW OUTPUT button to review the Report output generated by the system. www.erpstuff.com 243 info@erpstuff.com
  • 244. You would get the below output generated by the system…. www.erpstuff.com 244 info@erpstuff.com
  • 245. Demo 7 CREATE MANUAL JOURNAL ENTRIES IN SUBLEDGER www.erpstuff.com 245 info@erpstuff.com
  • 246. Navigate to, Setup > Accounting > Journal Entries www.erpstuff.com 246 info@erpstuff.com
  • 247. Click CREATE JOURNAL ENTRY button www.erpstuff.com 247 info@erpstuff.com
  • 248. Select the Balance Type as ACTUAL…. www.erpstuff.com 248 info@erpstuff.com
  • 249. Select your Ledger, Category, Date and Description for the Header region www.erpstuff.com 249 info@erpstuff.com
  • 250. In the Lines Region, enter the Account Code combination for the accounts that are to be Debited and Credited, select the Accounting Class and enter the DR and CR Amounts. www.erpstuff.com 250 info@erpstuff.com
  • 251. Click CALCULATE TOTALS button www.erpstuff.com 251 info@erpstuff.com
  • 252. Totals have been Computed by the system, Click CONTINUE button www.erpstuff.com 252 info@erpstuff.com
  • 253. Select the type of accounting from the List, I am selecting FINAL accounting option and Click FINISH button. www.erpstuff.com 253 info@erpstuff.com
  • 254. Subledger Journal Entry has been created successfully www.erpstuff.com 254 info@erpstuff.com
  • 255. Demo 8 REPLACEMENT OF DISABLED ACCOUNTS www.erpstuff.com 255 info@erpstuff.com
  • 256. Switch to your Payables Responsibility www.erpstuff.com 256 info@erpstuff.com
  • 257. Navigate to, Setup > Flexfields > Combinations www.erpstuff.com 257 info@erpstuff.com
  • 258. This is the default screen for Account Code combinations form… www.erpstuff.com 258 info@erpstuff.com
  • 259. Press F11 key to turn the form in to Query Mode … www.erpstuff.com 259 info@erpstuff.com
  • 260. Press CTRL + F11 to retrieve the code combinations available at present. www.erpstuff.com 260 info@erpstuff.com
  • 261. Select an account code combination as per the requirement… www.erpstuff.com 261 info@erpstuff.com
  • 262. Uncheck Enabled checkbox, which means this account code combination is now disabled and no transactions can be created for this code combination. www.erpstuff.com 262 info@erpstuff.com
  • 263. Scroll towards right side of the screen, where you would see Alternate Account field… www.erpstuff.com 263 info@erpstuff.com
  • 264. Enter the Alternate Account Code combination, so that if there are any open transactions having the account codes which we have disabled, it would cause issues when further processing happens ( accounting entries generation, transfer to GL etc ..) www.erpstuff.com 264 info@erpstuff.com
  • 265. Navigate to, Invoices > Entry > Invoices www.erpstuff.com 265 info@erpstuff.com
  • 266. I tried entering the disabled account code combination for the payable Invoice, system displayed the below error message, forcing me to choose a valid/enabled combination… www.erpstuff.com 266 info@erpstuff.com
  • 267. This is an Invoice already existing in the system i.e. open Invoice containing the account code combination which we have disabled. www.erpstuff.com 267 info@erpstuff.com
  • 268. I am creating accounting for that open invoice having the disabled account code www.erpstuff.com 268 info@erpstuff.com
  • 269. Accounting entries are created without any errors ….. www.erpstuff.com 269 info@erpstuff.com
  • 270. When you “VIEW ACCOUNTING” for that transaction, you can see the below accounting entry generated by the system …. The Item expense Line is overridden automatically based on the Alternate Account stated in the Code Combinations form. www.erpstuff.com 270 info@erpstuff.com
  • 271. Same entry is transferred to General Ledger as well… www.erpstuff.com 271 info@erpstuff.com
  • 272. Demo 9 TRANSFER OF ACCOUNTING ENTRIES TO GENERAL LEDGER www.erpstuff.com 272 info@erpstuff.com
  • 273. Switch to your Payables Responsibility www.erpstuff.com 273 info@erpstuff.com
  • 274. Navigate to, Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups www.erpstuff.com 274 info@erpstuff.com
  • 275. Search for your Ledger and Click GO button Upon retrieval, click update icon www.erpstuff.com 275 info@erpstuff.com
  • 276. Select update icon next to Subledger Accounting options setup step… www.erpstuff.com 276 info@erpstuff.com
  • 277. Select update Accounting options for Payables Application www.erpstuff.com 277 info@erpstuff.com
  • 278. Below Screen controls the behavior as to how the Subledger accounting entries are transferred to General Ledger www.erpstuff.com 278 info@erpstuff.com
  • 279. Options displayed below are provided by the system as to how accounting entries can be transferred from Subledger to General Ledger www.erpstuff.com 279 info@erpstuff.com
  • 280. Demo 10 MULTIPLE ACCOUNTING REPRESENTATION www.erpstuff.com 280 info@erpstuff.com
  • 281. Switch to your General Ledger Responsibility www.erpstuff.com 281 info@erpstuff.com
  • 282. Navigate to Setup > Financials > Accounting Setup Manager > Accounting Setups www.erpstuff.com 282 info@erpstuff.com
  • 283. Query your (Primary) Ledger and select the icon under Update Accounting options www.erpstuff.com 283 info@erpstuff.com
  • 284. Click on “Add Secondary Ledger” button www.erpstuff.com 284 info@erpstuff.com
  • 285. Below is the Secondary Ledger Creation screen, make sure about the requirements of the secondary ledger before creating the same… The screen is very similar to the Primary ledger creation screen with one additional field which is “Data Conversion Level”, the value selected under this option determines how the transactions would get replicated in the secondary ledger www.erpstuff.com 285 info@erpstuff.com
  • 286. I have entered the below details for creating my secondary Ledger www.erpstuff.com 286 info@erpstuff.com
  • 287. There are multiple options available for performing the Data Conversion between Primary Ledger and Secondary Ledger as show below…. www.erpstuff.com 287 info@erpstuff.com
  • 288. Click Apply www.erpstuff.com 288 info@erpstuff.com
  • 289. System displays an error message stating I cannot have an accounting method selected, if I opt for JOURNAL as my conversion method I have to either remove my Subledger Accounting method OR I should change the Data conversion Level to Subledger or Adjustments only options to proceed further … www.erpstuff.com 289 info@erpstuff.com
  • 290. I have decided to change the Conversion Level to Subledger …. Click Apply www.erpstuff.com 290 info@erpstuff.com
  • 291. Secondary Ledger has now been created by the System Successfully. However there are setups pertaining to Secondary ledger that are still required to be complete, in order to make the secondary ledger usable. www.erpstuff.com 291 info@erpstuff.com
  • 292. I have done all other configurations for secondary ledger, except the Mapping configuration. Click Update icon next to Primary to Secondary Ledger Mapping.. www.erpstuff.com 292 info@erpstuff.com
  • 293. You decide the options as per the requirement www.erpstuff.com 293 info@erpstuff.com
  • 294. I have changed the value for “Post Journals Automatically from source ledger” as YES and click COMPLETE www.erpstuff.com 294 info@erpstuff.com
  • 295. Secondary Ledger configurations has now been completed. www.erpstuff.com 295 info@erpstuff.com
  • 296. Navigate to, Journals > Enter www.erpstuff.com 296 info@erpstuff.com
  • 297. Click New Journal button www.erpstuff.com 297 info@erpstuff.com
  • 298. Create a Journal Entry in the Primary Ledger www.erpstuff.com 298 info@erpstuff.com
  • 299. Click Post button, system would trigger a concurrent program for performing the Posting process www.erpstuff.com 299 info@erpstuff.com
  • 300. Wait till the concurrent program gets completed. Click View Output button www.erpstuff.com 300 info@erpstuff.com
  • 301. The output file displays the below, You can see system has created a Batch in my Secondary Ledger Automatically www.erpstuff.com 301 info@erpstuff.com
  • 302. Switch Responsibility to General Ledger which has profile options pertaining to Secondary Ledger configured. www.erpstuff.com 302 info@erpstuff.com
  • 303. Navigate to, Journals > Enter www.erpstuff.com 303 info@erpstuff.com
  • 304. Click FIND button ( I am not entering any search criteria) www.erpstuff.com 304 info@erpstuff.com
  • 305. You can see the Journal Entry created by the System automatically in the Secondary Ledger, based on our data entry in the Primary Ledger. Click Review Journal button…. www.erpstuff.com 305 info@erpstuff.com
  • 306. The Journal Entry is replicated in the Secondary Ledger www.erpstuff.com 306 info@erpstuff.com
  • 307. Demo 11 ACCOUNTING ENTRY INQUIRY www.erpstuff.com 307 info@erpstuff.com
  • 308. Switch to your Payables Responsibility www.erpstuff.com 308 info@erpstuff.com
  • 309. Navigate to, Accounting > Subledger Accounting > Journal Entries www.erpstuff.com 309 info@erpstuff.com
  • 310. Below is the default Accounting entry search form … www.erpstuff.com 310 info@erpstuff.com
  • 311. Enter the Criteria for searching your accounting entry and click GO www.erpstuff.com 311 info@erpstuff.com
  • 312. System retrieved the following entries matching the criteria we have entered .. www.erpstuff.com 312 info@erpstuff.com
  • 313. One can also modify the search criteria further in order to get accurate results, by adding more criteria provided by the system as shown below … www.erpstuff.com 313 info@erpstuff.com
  • 314. I have selected few additional criteria and now my search screen would look like this… www.erpstuff.com 314 info@erpstuff.com
  • 315. From the results provided by system you can make a comparison between 2 journal entries by Selecting two entries and clicking the COMPARE button www.erpstuff.com 315 info@erpstuff.com
  • 316. Below is the comparison results which system provides for the entries selected … www.erpstuff.com 316 info@erpstuff.com
  • 318. I would only request the readers to express their opinions on this presentation so as to make further improvements. Feedbacks, Criticisms, Appreciations (if any) are always welcomed. Please send it to the following addresses karthikeyanp1981@gmail.com and admin@erpstuff.com www.erpstuff.com 318 info@erpstuff.com