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Project Scope Management

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Project scope management
Project scope management
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Project Scope Management

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- What is project scope?
- why scope management is important?
- what are the processes of scope management?
- what is Scope Baseline?
- how to create WBS?

- What is project scope?
- why scope management is important?
- what are the processes of scope management?
- what is Scope Baseline?
- how to create WBS?

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Project Scope Management

  1. 1. PMP Preparation Course Scope Management Dr. Ahmed Alageed - PMP Certified
  2. 2. Project Scope Management • Plan Scope Management • Collect Requirement • Define Scope • Create WBS • Validate Scope • Control Scope Dr. Ahmed Alageed - PMP Certified
  3. 3. Why Scope Management • Making Sure all requirements support the business case as described in the project charter Dr. Ahmed Alageed - PMP Certified
  4. 4. Plan Scope Management • Inputs – Project Management Plan – Project Charter • Tools & Techniques – Meetings • Outputs – Scope Management Plan – Requirements Management Plan Ifyoucannotplanit,youcannotdoit Dr. Ahmed Alageed - PMP Certified
  5. 5. Scope Management Plan • How scope will be planned, executed and controlled, answer the following: – How to achieve the scope – What tools to use to plan how the project will accomplish the scope – How to create the WBS – What Enterprise environmental factors and organizational process assets come into play – How scope will be managed and controlled – How to obtain acceptance of deliverables Dr. Ahmed Alageed - PMP Certified
  6. 6. Requirements Management Plan • The plan should answer the following questions : – What methods will be used to identify the requirements – Once I have all the requirements, what I will do to analyze, prioritize, manage, and track changes to them – What should be included in the requirements traceability matrix? Dr. Ahmed Alageed - PMP Certified
  7. 7. Collect Requirements • What stakeholders need from a project or product • Inputs – Project Management Plan – Scope Management Plan – Requirements Management Plan • Tools & Techniques – Interviews, Focus Groups, Workshops, Surveys, Observations, Prototypes … etc. • Outputs – Requirements Documentation – Requirements Traceability Matrix Dr. Ahmed Alageed - PMP Certified
  8. 8. Requirements • How the work is managed • Capabilities stakeholders would like to see in the product • Quality • Business process • Compliance • Project Management Dr. Ahmed Alageed - PMP Certified
  9. 9. Tools & Techniques • Reviewing Historical Records • Interviews • Focus Groups • Facilitated Workshops • Brainstorming • Nominal Group Technique & Multi Criteria Decision Analysis • Mind Maps Dr. Ahmed Alageed - PMP Certified
  10. 10. Tools & Techniques Cont… • Affinity Diagrams • Questionnaires and surveys • Observation • Prototypes • Benchmarking • Context diagram • Delphi Technique Dr. Ahmed Alageed - PMP Certified
  11. 11. Requirements Document & Traceability Matrix Dr. Ahmed Alageed - PMP Certified
  12. 12. Define Scope • Inputs – Project Charter – Requirements documentation • Tools & Techniques – Product Analysis, Alternative Evaluation, Workshops,…etc. • Outputs – Project Scope Statement Dr. Ahmed Alageed - PMP Certified
  13. 13. Scope Statement • Product Scope • Project Scope • Deliverables (For the product and the project) • Acceptance criteria • What is not part of the project • Assumption and constraints Dr. Ahmed Alageed - PMP Certified
  14. 14. Create WBS • Inputs – Project Scope Statement • Tools & Techniques – decomposition • Outputs – WBS – WBS Dictionary – Scope Baseline Dr. Ahmed Alageed - PMP Certified
  15. 15. WBS Dr. Ahmed Alageed - PMP Certified
  16. 16. WBS Dictionary Dr. Ahmed Alageed - PMP Certified
  17. 17. WBS Dr. Ahmed Alageed - PMP Certified
  18. 18. Example (Scope Management Plan) Dr. Ahmed Alageed - PMP Certified
  19. 19. Validate Scope • It’s all about gaining acceptance of deliverables (it’s not inspection process) • Inputs – Requirements Doc, RTM – Verified deliverables – Work performance data • Tools & Techniques – Inspection – Group decision making • Outputs – Accepted Deliverables/ reworked deliverables (Format – Email) – Change requests/ defect report Dr. Ahmed Alageed - PMP Certified
  20. 20. Relation Between Validate Scope and Control Quality Dr. Ahmed Alageed - PMP Certified
  21. 21. Control Scope • All work and only the work is done • Inputs – Requirements Doc, RTM – Work performance data (Team Status Report, team time sheets) • Tools & Techniques – Variance Analysis • Outputs – Work Performance Information (track scope) – Change requests/ Corrective Actions Dr. Ahmed Alageed - PMP Certified

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