- What is project scope? - why scope management is important? - what are the processes of scope management? - what is Scope Baseline? - how to create WBS?

1. PMP Preparation Course
Scope Management
Dr. Ahmed Alageed - PMP Certified

2. Project Scope Management
• Plan Scope Management
• Collect Requirement
• Define Scope
• Create WBS
• Validate Scope
• Control Scope
Dr. Ahmed Alageed - PMP Certified

3. Why Scope Management
• Making Sure all requirements support the
business case as described in the project
charter
Dr. Ahmed Alageed - PMP Certified

4. Plan Scope Management
• Inputs
– Project Management Plan
– Project Charter
• Tools & Techniques
– Meetings
• Outputs
– Scope Management Plan
– Requirements Management Plan
Ifyoucannotplanit,youcannotdoit
Dr. Ahmed Alageed - PMP Certified

5. Scope Management Plan
• How scope will be planned, executed and
controlled, answer the following:
– How to achieve the scope
– What tools to use to plan how the project will
accomplish the scope
– How to create the WBS
– What Enterprise environmental factors and
organizational process assets come into play
– How scope will be managed and controlled
– How to obtain acceptance of deliverables
Dr. Ahmed Alageed - PMP Certified

6. Requirements Management Plan
• The plan should answer the following
questions :
– What methods will be used to identify the
requirements
– Once I have all the requirements, what I will do to
analyze, prioritize, manage, and track changes to
them
– What should be included in the requirements
traceability matrix?
Dr. Ahmed Alageed - PMP Certified

7. Collect Requirements
• What stakeholders need from a project or product
• Inputs
– Project Management Plan
– Scope Management Plan
– Requirements Management Plan
• Tools & Techniques
– Interviews, Focus Groups, Workshops, Surveys,
Observations, Prototypes … etc.
• Outputs
– Requirements Documentation
– Requirements Traceability Matrix
Dr. Ahmed Alageed - PMP Certified

8. Requirements
• How the work is managed
• Capabilities stakeholders would like to see in
the product
• Quality
• Business process
• Compliance
• Project Management
Dr. Ahmed Alageed - PMP Certified

9. Tools & Techniques
• Reviewing Historical Records
• Interviews
• Focus Groups
• Facilitated Workshops
• Brainstorming
• Nominal Group Technique & Multi Criteria
Decision Analysis
• Mind Maps
Dr. Ahmed Alageed - PMP Certified

10. Tools & Techniques Cont…
• Affinity Diagrams
• Questionnaires and surveys
• Observation
• Prototypes
• Benchmarking
• Context diagram
• Delphi Technique
Dr. Ahmed Alageed - PMP Certified

11. Requirements Document &
Traceability Matrix
Dr. Ahmed Alageed - PMP Certified

12. Define Scope
• Inputs
– Project Charter
– Requirements documentation
• Tools & Techniques
– Product Analysis, Alternative Evaluation,
Workshops,…etc.
• Outputs
– Project Scope Statement
Dr. Ahmed Alageed - PMP Certified

13. Scope Statement
• Product Scope
• Project Scope
• Deliverables (For the product and the project)
• Acceptance criteria
• What is not part of the project
• Assumption and constraints
Dr. Ahmed Alageed - PMP Certified

14. Create WBS
• Inputs
– Project Scope Statement
• Tools & Techniques
– decomposition
• Outputs
– WBS
– WBS Dictionary
– Scope Baseline
Dr. Ahmed Alageed - PMP Certified

15. WBS
Dr. Ahmed Alageed - PMP Certified

16. WBS Dictionary
Dr. Ahmed Alageed - PMP Certified

17. WBS
Dr. Ahmed Alageed - PMP Certified

18. Example (Scope Management Plan)
Dr. Ahmed Alageed - PMP Certified

19. Validate Scope
• It’s all about gaining acceptance of deliverables
(it’s not inspection process)
• Inputs
– Requirements Doc, RTM
– Verified deliverables
– Work performance data
• Tools & Techniques
– Inspection
– Group decision making
• Outputs
– Accepted Deliverables/ reworked deliverables
(Format – Email)
– Change requests/ defect report
Dr. Ahmed Alageed - PMP Certified

20. Relation Between Validate Scope and
Control Quality
Dr. Ahmed Alageed - PMP Certified

21. Control Scope
• All work and only the work is done
• Inputs
– Requirements Doc, RTM
– Work performance data (Team Status Report,
team time sheets)
• Tools & Techniques
– Variance Analysis
• Outputs
– Work Performance Information (track scope)
– Change requests/ Corrective Actions
Dr. Ahmed Alageed - PMP Certified