1 project management framework - Fifth edition

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1 project management framework - Fifth edition

  1. PMP Project Management Professional Exam Preparation Course Project Management Frame Work
  2. Welcome   Name  Organization Role in organization
  3. Who am I ? • My name is Ahmed Hegazy • Certified Project Management Professional PMP by PMI / USA from July 2010. • Certified ITIL Foundation • Six Sigma Green Belt by Expert Rating • BSC , Major Accounting, Faculty of Commerce 1999 • Business Administration Diploma (ongoing) Ain Shams University • Business Administration Consultant at Abshir for knowledge (Owner).
  4. Ground Rules To Enhance Performance Start on time to End on time Mobile Phone on Silent Please
  5. What you will learn today .. • What is PMP … • What is PMI … • What is PMPBOK … • Why PMP … • How to be certified … • What is PMPBOK processes and knowledge areas … • What is the deferent between project and operation … • And more …
  6. PMI > PMBOK> Exam> PMP Project Management Institute (PMI) provide Project Management Body Of Knowledge (PMBOK) PMI : The Project Management Institute (PMI) offers a range of services to the Project Management profession such as the development of standards, research, education, hosting conferences and training seminars. PMBOK : Global Standard to manage projects Good practice to manage projects Provides common terminology PMP : As of 31 July 2010, there were 393,413 active PMP certified individuals worldwide. Project Management Professional
  7. Type Professional Organization Founded 1969 Headquarters Newtown Square, Pennsylvania, United States Area served Worldwide Focus Project management Method Certification, Industry standards, Conferences, Publications Members 341,900+ Motto “building professionalism in project management...” Website PMI
  8. PMI Certifications Project Management Professional (PMP) Certified Associate Project Manager (CAPM) Program Management Professional (PgMP) PMI Scheduling Professional (PMI – SP) PMI Risk Management Professional (PMI – RMP)
  9. PMP requirements •Three years of project management experience, with 4,500 hour for bachelor’s or the global equivalent •Five years with 7500 hours for secondary degree •35 hours of project management education
  11. PMP Credential Process Timeline • Application Submission (Window open 90 days) • Application Completeness Review (5 business days when submitted online) • Application Payment Process (can’t schedule exam until payment is submitted) • Audit Process (5 business days, if selected) • Examination Eligibility (1 year from date of application approval) • Certification Cycle (3 years)
  13. Why PMI?.... Why PMP? Are flexible. PMI certifications are not based on one specific methodology Keep you up-to-date. PMI continually conducts in-depth studies to ensure that our credentials actually reflect the current skills, knowledge and best practices you need to succeed. Encourage professional growth. You never have to worry about a PMI certification becoming obsolete. Our certification maintenance program requires you to earn professional development units (PDUs). Help you get ahead. The Project Management Professional (PMP)® credential increases your salary by up to 10%, according to the PMI Salary Survey and helps you stand out and better market yourself to prospective employers. Are renowned throughout the world. PMI has provided project management certifications for over 25 years, and our PMP® credential was the first one designed specifically for project managers..
  14. •The exam must be completed in four hours •Includes 200 multiple-choice questions with four answer choices per question •The passing score on the exam is now 106 out of 175, approximately 61 percent. •Twenty-five of the 200 exam questions are "prerelease questions;'. (they are not included in your score for the exam) •THE PMP EXAM IS NOT Only A TEST OF THE INFORMATION IN THE PMBOK Guide! •Do not expect the exam to have all straightforward, definition-type questions. •You cannot rely only on real-world experience. About the PMP exam
  15. Included: • up to about 150 "What would you do in this situation?" questions (situational questions). • only 10 to 15 questions requiring you to MEMORIZE the inputs or outputs from the PMBOK· Guide. • Expect 20 formula-related calculations on the exam. About the exam
  16. PMPBOK PMI Standard Contents
  17. Ten Knowledge Areas 1. Project Integration Management 2. Project Scope Management 3. Project Time Management 4. Project Cost Management 5. Project Quality Management 6. Project Human Resources Management 7. Project Communications Management 8. Project Risk Management 9. Project Procurement Management 10. Project Stakeholder Management
  18. Ten Knowledge Areas
  19. Five Process Groups 1- Initiating process group 2- Planning process group 3- Executing process group 4- Monitoring and Controlling process group 5- Closing process group
  20. Five Process Groups
  21. Ten Knowledge AreasFive Process Groups
  22. What is a Project? A project is a temporary endeavor undertaken to create a unique product, service, or result (Deliverables). Temporary ( definite beginning and definite end) Unique ( different location, different design, different circumstances, different contractors etc.) Progressive Elaboration Continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available.
  23. Projects • Temporary • Unique output • Resources on temporary upon-need basis Operations • Ongoing and repetitive • Similar outputs • Permanent resources Projects and Operations • Planned, executed & Controlled series of tasks and activities • Produce output/product Project Vs Operation
  24. •The application of knowledge, skills, tools and techniques to project activities to meet the project requirements. •Balancing the project constraints (cost,quality,schedule,risk,resources…) •Project management is accomplished through the appropriate application and integration of the 42 logically grouped project management processes What is Project Management?
  25. Stakeholders This is an organization or person who has an interest in the project and stands to gain or lose something as a result of the project. Sponsor The person or group that provides the financial resources for the project and issue the project charter. Project charter A document issued by the sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities. Important Terms
  26. Overlapping between process groups
  27. Project Life Cycle A project life cycle is a collection of generally sequential and sometimes overlapping project phases whose name and number are determined by the management and control needs of the organization or organizations involved in the project, the nature of the project itself, and its area of application.
  28. Project Phases Single-Phase Project
  29. Phase-to-Phase relationships A sequential relationship One phase must finish before the next phase can begin.
  30. An overlapping relationship One phase starts before the prior phase completes An Iterative relationship Work for subsequent phases are planned as the work of the previous phase is performed.
  31. Characteristics of a Project Life Cycle
  32. Product life cycle Product life cycle can run as projects •Performing a feasibility study •Conducting market research •Running an advertising campaign •Installing a product
  33. Projects and strategic planning Projects are often utilized as a means of achieving an organization's strategic plan. Projects are typically authorized as a result of one or more of the following strategic considerations • Market demand • Business need • Customer request • Technological advance • Legal requirements
  34. ‫الشركات‬ ‫الحدى‬ ‫االستراتيجية‬ ‫لالهداف‬ ‫مثال‬ ‫األول‬ ‫اإلستراتيـــــجي‬ ‫الهدف‬:‫المستهلك‬ ‫حماية‬ ‫الثــــاني‬ ‫اإلستراتيجي‬ ‫الهدف‬:‫للمواطن‬ ‫متميزة‬ ‫خدمة‬ ‫تقديم‬ ‫الثــــالث‬ ‫اإلستراتيجي‬ ‫الهدف‬:‫الشركة‬ ‫استثمارات‬ ‫حماية‬ ‫الرابــــع‬ ‫اإلستراتيجي‬ ‫الهدف‬:‫بالشركة‬ ‫اإلدارة‬ ‫بمستوى‬ ‫االرتقاء‬ ‫الخـامس‬ ‫اإلستراتيجي‬ ‫الهدف‬:‫للشركة‬ ‫المالي‬ ‫التوازن‬ ‫تحقيق‬ ‫السـادس‬ ‫اإلستراتيجي‬ ‫الهدف‬:‫بالشركة‬ ‫العاملين‬ ‫مستوى‬ ‫رفع‬
  35. Program management A program is defined as a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Portfolio management A portfolio refers to a collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. The projects or programs of the portfolio may not necessarily be interdependent or directly related.
  36. Relationships Among Project Management, Program Management, and Portfolio Management Portfolio Program Project Project Project
  37. PMO (Project Management Office) •Their role can vary from an advisory capacity to full authority over projects. • Managing shared resources • Identifying project management methodology, best practices, and standards, policies, templates • Coaching, mentoring • Coordinating communication across projects
  38. Role of a Project Manager Project Manager The person assigned by the performing organization to achieve the project objectives. Functional manager is focused on providing management oversight for an administrative area. Operation manager is responsible for the core business.
  39. Functional The organization is grouped by areas of specialization within different functional areas (i.e., accounting, marketing, and manufacturing). Projectized The entire company is organized by projects. Matrix This form is an attempt to maximize the strengths of both the functional and projectized forms. In a strong matrix, power rests with the project manager. In a weak matrix, power rests with the functional manager, and the power of the project. In a balanced matrix, the power is shared between the functional manager and the project manager. Organizational Structure
  40. Functional Organization Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff C.E.O
  41. Projectized Organization Project Manager Staff Staff Project Manager Staff Staff Project Manager Staff Staff Project Manager Staff Staff C.E.O
  42. Weak Matrix Organization Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff C.E.O
  43. Balanced Matrix Organization Functional Manager Staff Project manager Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff C.E.O
  44. Strong Matrix Organization Functional Manager Staff Staff Functional Manager Staff Staff Functional Manager Staff Staff Manager of Project Managers Project manager Project manager C.E.O
  45. Organizational Structure
  46. Process Interactions Note: Many of the Inputs, Tools & Techniques, and Outputs for the 47 Project Management processes appear in more than one of the Project Management Process Groups; many of these will be addressed only once in the following Units unless additional information specific to a Process Group needs to be addressed Inputs Tools and Techniques Outputs ‫قطن‬ ‫تصنيع‬ ‫قماش‬
  47. Organizational Process Assets (OPA) Enterprise Environmental Factors (EEF) Assets that belong to the organizations involved in the project, which influence the project's success. Work processes and procedures • Company policies, procedures. and guidelines, Standards • How to tailor the above to the project • Templates Corporate knowledge base Historical information : • Project files • Lessons learned knowledge base • Information within databases internal and external environmental factors that influence the project's success. Internal factors • Organizational structure & culture • Infrastructure • Personnel administration External factors • Government/industry standards • Commercial databases • Marketplace conditions Tools and systems • PMIS • Work authorization system
  48. Develop Project Charter The process of developing the project charter. Expert judgment is applied to technical and management aspects by individuals or groups with
  49. Thank you Ahmed Hegazy +201091991137 PMP, Six Sigma Green Belt , ITIL