Create a custom form with all required fields for project initiation- Publish the form to SharePoint library- Create a custom approval workflow using SharePoint Designer- Integrate the form and workflowSo in summary, InfoPath allows you to:- Build custom forms - Publish to SharePoint- Integrate with workflows- Collect data- Route tasks/approvalsInfoPath Integration34InfoPath IntegrationProject Initiation FormCustom Fields- Project Name- Business Case- Estimated Budget- Key StakeholdersPublish to LibraryCustom Approval Workflow- Manager Approval - Director Appro
Ähnlich wie Create a custom form with all required fields for project initiation- Publish the form to SharePoint library- Create a custom approval workflow using SharePoint Designer- Integrate the form and workflowSo in summary, InfoPath allows you to:- Build custom forms - Publish to SharePoint- Integrate with workflows- Collect data- Route tasks/approvalsInfoPath Integration34InfoPath IntegrationProject Initiation FormCustom Fields- Project Name- Business Case- Estimated Budget- Key StakeholdersPublish to LibraryCustom Approval Workflow- Manager Approval - Director Appro
Ähnlich wie Create a custom form with all required fields for project initiation- Publish the form to SharePoint library- Create a custom approval workflow using SharePoint Designer- Integrate the form and workflowSo in summary, InfoPath allows you to:- Build custom forms - Publish to SharePoint- Integrate with workflows- Collect data- Route tasks/approvalsInfoPath Integration34InfoPath IntegrationProject Initiation FormCustom Fields- Project Name- Business Case- Estimated Budget- Key StakeholdersPublish to LibraryCustom Approval Workflow- Manager Approval - Director Appro (20)
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Create a custom form with all required fields for project initiation- Publish the form to SharePoint library- Create a custom approval workflow using SharePoint Designer- Integrate the form and workflowSo in summary, InfoPath allows you to:- Build custom forms - Publish to SharePoint- Integrate with workflows- Collect data- Route tasks/approvalsInfoPath Integration34InfoPath IntegrationProject Initiation FormCustom Fields- Project Name- Business Case- Estimated Budget- Key StakeholdersPublish to LibraryCustom Approval Workflow- Manager Approval - Director Appro
1. 1
PMO AND EPM TOOLPMO AND EPM TOOL
AUTHOR:
AHMAD HAMMOUD
SR. PROJECT MANAGEMENT CONSULTANT
PMP- CPM – IBA- MNLP –PMOC- ISO9001 - MSE
( MS-PROJECT SERVER( MS-PROJECT SERVER
2013)2013)
2. 2
• Introduction
• PMO and EPM Methodology and Tool.
• MS-Project Server main functions
• MS-Project sever Dashboard
• SharePoint Workflow Today
• SharePoint 2013 Workflow Architecture
• EPM Deployment Architecture
• EPM & ALM Integrated Solution
• Info Path
• Questions
Agenda
4. 4
• Introduction
• PMO and EPM Methodology and Tool.
• MS-Project Server main functions
• MS-Project sever Dashboard
• SharePoint Workflow Today
• SharePoint 2013 Workflow Architecture
• EPM Deployment Architecture
• EPM & ALM Integrated Solution
• Info Path
• Questions
Agenda
5. 5
The PMO apply the EPM (enterprise project management) methodology:
•Enterprise Project Management is a way of thinking, communicating and working,
supported by an information system, that organizes enterprise's resources in a
direct relationship to the leadership's vision and the mission, strategy, goals and
objectives that move the organization forward.
•An even more recent evolution in Enterprise Project Management is to not only
plan and track the existing set of projects, but to create a portfolio (per budget size,
per calendar year, per budget year, per business line, et cetera) of existing and
future (demand) projects. This is called Project Portfolio Management
•Project Portfolio Management approach includes the creation of various scenarios
to decide which is the best portfolio (for a certain year, business, budget, etcetera).
Once the contents of the portfolio are agreed upon, it is key to constantly scrutinize
how the individual projects are evolving in terms of quality, cost and schedule
PMO and the EPM Methodology and Tools
9. 9
Portfolio Management Methodology:
•Main Challenges:
Getting Portfolio Management started.
Developing an initial portfolio
Prioritizing and balancing portfolio
Delivering overall portfolio benefits
Dealing with tensions between Portfolio and Business/ operational
objectives.
Securing and developing people with the right portfolio skills/ capabilities.
Putting in the place the right tools and techniques to support Portfolio
Management.
Achieving the goals set for a Portfolio Management function.
PMO and the EPM Methodology and Tools
10. 10
• Implementing an Enterprise Project Management toolset needs to be considered
in the light of the organization's Project Management Maturity, where applied
from the Portfolio and PMO.
• The executives levels expects PMOs to function in the following areas:
1. Project support: Provide project management guidance to project managers in business
units
2. Project management process/methodology: Develop and implement a consistent and
standardized process
3. Training: Conduct training programs or collect requirements for an outside company
4. Home for project managers: Maintain a centralized office from which project managers
are loaned out to work on projects
5. Internal consulting and mentoring: Advise employees about best practices
6. Project management software tools: Select and maintain project management tools for
use by employees
7. Portfolio management: Establish a staff of program managers who can manage multiple
projects that are related, such as infrastructure technologies, desktop applications and
so on, and allocate resources accordingly
PMO and the EPM Methodology and Tools
12. 12
• Introduction
• PMO and EPM Methodology and Tool.
• MS-Project Server main functions
• MS-Project sever Dashboard
• SharePoint Workflow Today
• SharePoint 2013 Workflow Architecture
• EPM Deployment Architecture
• EPM & ALM Integrated Solution
• Info Path
• Questions
Agenda
13. 13
Microsoft EPM – Product Features
Single platform for all stakeholders to collaborate on project tasks & reports
Mange all project initiatives, proposals, projects, programs & portfolios
Maintain master resource repository and manage resource sharing
Track resource availability & utilization across projects & programs
Manage all project issues, risks, documents, checklists & forms centrally
Project, Program & Portfolio level reporting & dashboards
Real time project performance visibility against project baselines and forecasts
Compliance to organization project mgmt processes
Global Projects
collaboration
15. 15
MS TFS(team foundation server) and EPM Functions Map
Schedule MgmtSchedule Mgmt
Resource MgmtResource Mgmt
Project ReportingProject Reporting
Demand MgmtDemand Mgmt
Portfolio SelectionPortfolio Selection
Issues MgmtIssues Mgmt
Risks MgmtRisks Mgmt
Portfolio ReportingPortfolio Reporting
Program MgmtProgram Mgmt
Team Work SpacesTeam Work Spaces
Timesheet MgmtTimesheet Mgmt
Financial MgmtFinancial Mgmt
Project & Portfolio Management Application Lifecycle Mgmt
Workflows & FormsWorkflows & Forms
Code Version ControlCode Version Control
Team BuildsTeam Builds
Work ItemsWork Items
Test casesTest cases
Testing ResultsTesting Results
Quality ReportingQuality Reporting
Project DocumentsProject Documents
Configuration MgmtConfiguration Mgmt
16. 16
MS-Project server 2013 and Workflow features
Workflow
actions
Workflow
actions
These some of the
portfolio actions
These some of the
portfolio actions
17. 17
MS-Project server 2013 and Portfolio management features
• Apply s the Governance portfolio management actions and reports.
• Add organizational strategic objectives, goals (KPI’s), and prioritize each one of
them.
• Add the initiatives that generated from the organizational strategic objectives,
and goals (KPI’s).
• Generate the programs / projects from the initiatives and connected with the
strategic objectives, and goals (KPI’s).
• Can prioritize the initiatives , therefore the programs and/or projects too.
• Review and analyze the initiatives. So we can select the suitable initiative that fit
with our objectives and available resources .
• Define and track the enterprise resource pool to the organization.
• View all enterprise reports.
18. 18
Portfolio features example
Can view the programs, projects
and initiatives with different
ways
Can view the programs, projects
and initiatives with different
ways
The
portfolio
section
The
portfolio
section
22. 22
• The MS-Project sever2013 apply s the Governance workflows using SharePoint
Designer 2013. which allow you to build your workflow processes automation
(non-programmers).
• The Workflow actions can be for ay objectives in the MS-Project server or
SharePoint 2013. Example of objectives:
Tasks
Documents
Projects
Permissions (Grant/ Revoke authentications and authorizations)
Create / Delete Workspaces (Sites).
Others
MS-Project server 2013 and Workflow features
23. 23
• Tasks Actions:
– Assign a Form to a Group
– Assign a To-Do Item
– Collect Data from a User
– Based on the approval workflows
• Start Approval Process
• Start Feedback Process
• Start Custom Task Process (build your own)
– Modify in SharePoint Designer
– Included as Sub Process (within your workflow)
– Your workflow pauses until Task Action Completes
– Task and Approval Actions
– Assign a Task
– Start a Task Process
MS-Project server 2013 and Workflow features
24. 24
• Documents Actions:
– Capture a version of the Document Set
– Send Document Set to Repository
– Set Content Approval Status for the Document Set
– Start Document Set Approval Process
MS-Project server 2013 and Workflow features
25. 25
• Permission Actions:
– Add List Item Permissions
– Inherit List Item Parent Permissions
– Remove List Item Permissions
– Replace List Item Permissions
MS-Project server 2013 and Workflow features
27. 27
MS-Project server 2013 and Workflow features
SharePoint 2013 Workflow: Project Server
• Demand Management
• PWA Sites
• Stages
• Actions
28. 28
MS-Project server 2013 and Workflow features
SharePoint 2013 Workflow: Project Server
FORMS WORKFLOW
DATA REPORTS
Faster Forms. More Control. Deliver outcomes.
One truth. Multiple sources. Visibility matters.
32. 32
• Introduction
• PMO and EPM Methodology and Tool.
• MS-Project Server main functions
• MS-Project sever Dashboard
• SharePoint Workflow Today
• SharePoint 2013 Workflow Architecture
• EPM Deployment Architecture
• EPM & ALM Integrated Solution
• Info Path
• Questions
Agenda
33. 33
• The Project Initiation phase is different for every customers and organizations. It
typically requires a set of custom attribute to be filled in a custom form and then
it needs to go through a custom approval process workflow reviewed by all key
decision makers.
• Through the InfoPath, you can build the files of your projects on the Forms and
go through the workflow based on your needs.
Info Path
34. 34
• This following picture shows the properties of project name “PRJZ01” after it got
created and published :
Info Path