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Job Analysis and Job Description

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Job Analysis and Job Description

  1. 1. IBS Pune
  2. 2. HR Management and Jobs Work  Effort directed towards producing or accomplishing results. Job  A grouping of tasks, duties, and responsibilities that constitutes the total work assignment for an employee. Approaches to Understanding Jobs  Workflow analysis  Re-engineering  Job design  Job analysis  Job descriptions and job specifications Job Analysis I Prof. Abhipsa Mishra
  3. 3. Workflow Analysis A study of the way, work (inputs, activities and outputs) moves through an organization InputsInputs People Materials Equipment InputsInputs People Materials Equipment ActivitiesActivities Tasks and Jobs ActivitiesActivities Tasks and Jobs OutputsOutputs Goods and Services OutputsOutputs Goods and Services Evaluation Job Analysis I Prof. Abhipsa Mishra
  4. 4. Business Process Re-engineering • Business Process Re-engineering (BPR) – Measures for improving such activities as product development, customer service, and service delivery. • Phases of Reengineering – Rethink – Redesign – Retool Job Analysis I Prof. Abhipsa Mishra
  5. 5. Job Design • Job Design – Organizing tasks, duties, and responsibilities into a productive unit of work • Person/job Fit – Matching characteristics of people with characteristics of jobs Job DesignJob DesignJob DesignJob Design JobJob SatisfactionSatisfaction JobJob SatisfactionSatisfaction JobJob PerformancePerformance JobJob PerformancePerformance Physical andPhysical and Mental HealthMental Health Physical andPhysical and Mental HealthMental Health Job Analysis I Prof. Abhipsa Mishra
  6. 6. Job Characteristics Model Job Analysis I Prof. Abhipsa Mishra
  7. 7. Nature of Job Design Job Analysis I Prof. Abhipsa Mishra
  8. 8. Using Teams in Jobs - Types of Teams Job Analysis I Prof. Abhipsa Mishra
  9. 9. Work Schedules Job Analysis I Prof. Abhipsa Mishra
  10. 10. Work Schedules Job Analysis I Prof. Abhipsa Mishra
  11. 11. Job Analysis Job Analysis I Prof. Abhipsa Mishra A systematic way of gathering and analyzing information about the content, context, and the human requirements of jobs.
  12. 12. The Job Analysis process include the following tasks Job Analysis I Prof. Abhipsa Mishra
  13. 13. Job Analysis I Prof. Abhipsa Mishra
  14. 14. Types of Job Analysis TASK BASED COMPETENCY BASED • Competencies Individual capabilities that can be linked to enhanced performance by individuals or teams. • Technical competencies • Behavioral competencies
  15. 15. Job Analysis I Prof. Abhipsa Mishra
  16. 16. Typical Areas Covered in a Job Analysis Questionnaire Job Analysis I Prof. Abhipsa Mishra
  17. 17. Behavioral Aspects of Job Analysis Employee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and Anxieties ““Inflation” of Jobs and TitlesInflation” of Jobs and Titles““Inflation” of Jobs and TitlesInflation” of Jobs and Titles Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket) Current Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent Emphasis BehavioralBehavioral Aspects ofAspects of JobJob AnalysisAnalysis BehavioralBehavioral Aspects ofAspects of JobJob AnalysisAnalysis Job Analysis I Prof. Abhipsa Mishra
  18. 18. Job Analysis includes Job Analysis I Prof. Abhipsa Mishra
  19. 19. Job Descriptions and Job Specifications Job Analysis I Prof. Abhipsa Mishra
  20. 20. Job Description Components Identification  Job title  Reporting relationships  Department  Location  Date of analysis  Describes the job’s distinguishing responsibilities and components Essential Functions and Duties  Lists major tasks, duties and responsibilities Job Specifications  Knowledge, skills, and abilities  Education and experience  Physical requirements Disclaimer  Of implied contract Signature of approvals General Summary Job Analysis I Prof. Abhipsa Mishra
  21. 21. Job Title: Accounts Payable and Payroll Accountant Job Description: • Business Partner with Accounts Payable and Payroll Departments to develop expense forecasts and commentary; prepare accounts payable and payroll shared services; ensure inputs are posted weekly, perform account analysis/reconciliations of cash, liability and employee loan accounts, submit routine reports to Corporate; identify and implement process improvements relative to all responsibilities listed above Job Specification: • BS degree in accounting or finance, 2+ years of accounting or finance experience, sound knowledge of integral accounts payable and general ledger systems, working knowledge of Hyperion Software, good communication skills, able to work independently at off-site location Job Analysis I Prof. Abhipsa Mishra
  22. 22. Sample Job Description Job Analysis I Prof. Abhipsa Mishra

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