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Office 365 a detailed analysis - English version - Michael Noel

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Office 365 a detailed analysis - English version - Michael Noel

  1. 1. aOS Maurice 24 Octobre 2017 Office 365 a detailed analysis @MichaelTNoel
  2. 2. Office 365; A Detailed Analysis MICHAEL NOEL, CCO
  3. 3. Michael Noel @MichaelTNoel Authored 20 books including the best selling SharePoint, Exchange, and Windows Unleashed series Presented at over 200 events in over 75 countries around the world Microsoft MVP, first awarded in 2007 Partner at Convergent Computing in the San Francisco Bay Area (cco.com)
  4. 4. Office 365 as a Suite with Core Pillars When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings, which includes the following core pillars: • Exchange Online (EXOL) • SharePoint Online (SPOL) • OneDrive for Business (OD4B) • Skype for Business (S4B) / Teams Office 365 also provides for an increasing number of additional value-added tools
  5. 5. Administration of Office 365 Administered with web based Admin Console Alternatively can be administered using native PowerShell scripts
  6. 6. Exchange Online THE MESSAGING PILLAR IN OFFICE 365
  7. 7. Overview of Features in Exchange Online 50GB(+) Mailboxes for each user Built-in archiving and records retention options High Availability and Disaster Tolerance built-in The same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead
  8. 8. Exchange Online Plan 1 Exchange Online Plan 2 50GB Mailboxes / 150MB Message Send   Outlook Support   Web-Based Access   Outlook App for Mobile   Focused View / Inbox Management   Document Collaboration with OneDrive for Business   Office 365 Groups   Third-Party Apps Extension   Anti-Malware/Anti-Spam   In-Place Hold  Unlimited Storage  Hosted Voicemail  Data Loss Prevention (DLP)  Exchange Online Plans
  9. 9. SharePoint Online THE COLLABORATION AND DOCUMENT MANAGEMENT PILLAR IN OFFICE 365
  10. 10. Common use case scenario for SharePoint Online Provides for the ability to save and store documents Advanced functionality including: ◦ Document check-in/check-out ◦ Versioning ◦ Multi-authoring Document and Records Management
  11. 11. Provides the ability to display business information in graphical format Tools include PowerPivot, Excel Services, Power View, etc. Create visuals based on dynamic real- time on-premises data using Business Connectivity Services Business Intelligence
  12. 12. SharePoint Online Plan 1 SharePoint Online Plan 2 App Catalog and Marketplace   Team Sites   Work Management   External Sharing   Basic/Standard Search   Content Management   Records Management   Access Services   SharePoint Workflows   Enterprise Search  E-discovery, ACM, Compliance  Excel Services, PowerPivot, PowerView  Visio Services  Form Based Application  Business Connectivity Services  SharePoint Online Plans
  13. 13. Skype for Business THE INSTANT MESSAGING AND AUDIO/VIDEO CONFERENCING PILLAR IN OFFICE 365
  14. 14. The Cloud based version of Microsoft’s On- Premises Tool for Instant Messaging, Video Conferencing, etc. Currently related to ‘traditional’ consumer Skype in name only, though integration exists Skype for Business
  15. 15. Skype for Business Cloud PSTN Telephony Replace your internal phone platform with cloud-based Public switched telephone network (PSTN) functionality Also includes conferencing bridge functionality with dial-in from countries around the world
  16. 16. Skype for Business Plan 1 Skype for Business Plan 2 Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability   Public Cloud IM/P federation with Windows live   Skype Connectivity   Skype for Business to Skype for Business Calling (voice and HD video, 1:1)   Skype for Business Mobile Clients   Desktop, Application, and Whiteboard Sharing  Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)  Meeting Controls (Organizer, Lobby Experience, Join From)  Enhanced In-meeting Note Taking with OneNote Sharing  Interoperability with 3rd Party Audio Conferencing Providers  Skype for Business Web App  Skype for Business Multi-party Video * Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park) * Skype for Business Audio Conferencing * Skype for Business Plans
  17. 17. NEW! MS Teams to Replace S4B Threaded discussion board for quick communications Frees organizations from some of the slowness of email-based communications Microsoft announced that Teams will replace the online S4B tool soon
  18. 18. OneDrive for Business THE EXTERNAL AND INTERNAL FILE SHARING PILLAR IN OFFICE 365
  19. 19. Purpose-built file sharing application Upload and share large files with local and/or remote users OneDrive for Business Features
  20. 20. Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users 1TB storage for Office 365 users 10GB maximum file upload size Sharing Files with External Users
  21. 21. OneDrive for Business Plan 1 OneDrive for Business Plan 2 1TB of Storage per user   (5TB)* Mobile App   Web-based Access   Desktop synchronization   Offline Access   Secured Sharing   Office Integration   Data Loss Prevention (DLP)  In-Place Hold  OneDrive for Business Plans
  22. 22. Additional Tools EXAMINING THE GROWING NUMBER OF BUILT-IN ADDITIONAL TOOLS IN OFFICE 365
  23. 23. Enterprise Social provides ‘Facebook for the Enterprise’ capabilities Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features Included in Office 365 Enterprise or Business Plans Enterprise Social and Yammer
  24. 24. Personalized Discovery with Delve Delve automatically personalizes content across Office 365 Shows what colleagues are working on and which documents are popular
  25. 25. Collaboration with Office 365 Groups Office 365 Groups are a combination SharePoint Site, team Calendar, Mailbox, Notebook all with conversation threading Users can self-create Groups for Projects or for specific teams
  26. 26. Organize Media with Microsoft Stream Evolution of Office 365 Video Videos can be organized into channels and secured Machine learning based content discovery
  27. 27. Create Surveys and Quizzes with Microsoft Forms Quick and easy form generation tool Create surveys and quizzes for users and graphically display results easily
  28. 28. Create Custom Apps with PowerApps Design and deploy custom mobile apps for mobile devices Quickly and easily surface custom data sources to build quick and easy apps that can be immediately used
  29. 29. Create Stunning Presentations with Sway Create next generation presentations that look great from any mobile device Quickly design and then immediately release your presentations to social media platforms
  30. 30. Automate Activities with Flow Create custom automation workflows that allow you to focus on your work instead of your ‘busy work.’ Automate with built-in templates or create new actions Large list of actions to choose from, and integrates natively with several third party platforms
  31. 31. Organize your Work with Planner Planner helps to visually organize teamwork and projects Integrates with Office 365 Groups Useful for brainstorming ideas, tracking projects, or simply organizing ideas
  32. 32. Manage Staff Workers with StaffHub StaffHub allows front-line staff workers to manage schedules and provide for access to work resources Useful for retail stores, hotels, restaurants, manufacturing and other service-related industries Available as an app in the iOS/Android stores
  33. 33. Surface Business Data with PowerBI PowerBI provides for a rich set of data visualization tools that let you better examine data In Preview now – directly integrate a PowerBI dashboard within a SharePoint Online site without code
  34. 34. Powerful AI with MyAnalytics Uses Back-end Artificial Intelligence to analyze your email habits and suggest changes to help focus Outlook add-in install, also built in to Outlook Web App
  35. 35. Use Project Online for Keeping on Track Integrate Project Plans with business data in Power BI and share it across SharePoint Online / Office 365 Groups Quick and Easy sharing of MPP files using Project Web App for users without the full Project client
  36. 36. Security and Compliance Center A ‘one-stop shop’ for all security and compliance activities in Office 365 Set DLP Policies, analyze traffic and threats, view security report and perform legal discovery
  37. 37. Get alerts when users access resources from multiple geographies Create advanced security policies and DLP policies and enforce restrictions Generate advanced reports Advanced Security Management
  38. 38. Organize Financials with Dynamics 365 Separate CRM/ERP Tool NOT included in standard Office 365 licensing but coupled with Office 365 Dynamics 365 Plan 1 ($115/user/month) ◦ Dynamics 365 for Sales ◦ Dynamics 365 for Customer Service ◦ Dynamics 365 for Field Service ◦ Dynamics 365 for Project Service Automation Dynamics 365 Plan 2 ($210/user/month) ◦ All of Plan 1 plus: ◦ Dynamics 365 for Manufacturing and Supply Chain ◦ Dynamics 365 for Retail and Commerce ◦ Dynamics 365 for Finance
  39. 39. Visit roadmap.office.com for the latest roadmap of new features Useful to understand how Office 365 will be updated and what new tools are coming out Office 365 Roadmap
  40. 40. Licensing and Plans DETERMINING WHICH OFFICE 365 LICENSING PLAN IS RIGHT FOR YOUR ORGANIZATION
  41. 41. Office Online Office 365 Personal Office 365 Home (5 Users) Price/user/month (USD) free $7.00 $10.00 Office on up to 5 PCs/Macs   Office on up to 5 tablets/phones   Online Office Word/Excel/PowerPoint    Offline Storage   1TB File Storage *15GB   Skype   Home/Personal Plans
  42. 42. Office 365 Business Essentials Office 365 Business Office 365 Business Premium Price/user/month (USD) $5.00 $8.25 $12.50 Office on up to 5 PCs/Macs   Office on up to 5 tablets/phones   Online Office Word/Excel/PowerPoint    1TB File Storage    Professional Digital Storytelling Tools    50GB Mailbox with Calendaring/Contacts   Unlimited Online Meetings with Skype for Business   Corporate Social Network   Small Business (<300 Users)
  43. 43. ‘A la carte’ Plans Frontline Plan Enterprise/Govt/Edu Plans Plan Office Pro Plus EXOL – Plan 1 EXOL – Plan 2 SPOL – Plan 1 SPOL – Plan 2 S4B – Plan 1 S4B – Plan 2 OD4B – Plan 1 OD4B – Plan 2 F1 E1 E3 E5 Price/user/month (USD) $12.00 $4.00 $8.00 $5.00 $10.00 $2.00 $5.50 $5.00 $10.00 $5.00 $8.00 $20.00 $35.00 Office Web App (R/W)   Office Web App (Read)         Full Office Pro Plus Suite    Adv. Search, Access/Visio/Excel Services    Collaboration in Sites      Data Loss Prevention (DLP)      Voicemail / Archiving (50GB+)     Email / Calendaring      Application Sharing / Multiparty / Advanced IM / Online Meetings    IM / Presence      Enterprise Social    External File Sharing      Hosted voice with Cloud PBX / PSTN  Advanced Security Mgmt/Cust. Lockbox  Power BI Pro / MyAnalytics  Enterprise Plans
  44. 44. Comparison of O365 Tools with Competitors = Slack, Jostle, Huddle, Convo = Jive, Chatter, Workplace by Facebook = BlueJeans, Webex, GTM, Hangouts = Box, Dropbox, Google Drive = Documentum, Jira, G Suite, Asana = G Suite, Gmail, Zimbra, Hosted mail = Trello, Asana, Basecamp = Mavenlink, Primavera, Clarizen = Huddle, Zoho = Zinc, Jolt, Zoho, 7Shifts = Jira, Asana, Zoho, Accelo = Appian, Zudy Vinyl = Tableau, QlikView, Spotfire = IFTTT, Zapier = Prezi, Keynote = ERP and CRM Applications * = Google Apps, OpenOffice, HyperOffice
  45. 45. Microsoft 365: A new licensing option… = ++
  46. 46. Microsoft 365 Small Business Licensing Category Feature Office 365 Business Premium ($12.50 user/month) Micrososft 365 Business ($20.00/user/month) Office applications Office on tablets and phones X X Fully installed and web versions of Office apps X X File & document viewing & editing 1 TB file storage and sharing X X Collaboration services Business class email (50GB), calendar, and contacts X X Online meetings (instant messaging, audio, and HD video chat/conferencing) X X Microsoft Teams chat-based workspace X X Business applications Outlook Customer Manager, Bookings, MileIQ (MileIQ is currently only available for customers in the US, UK, and Canada.) X X Device management Single console to manage user and device settings X Self-service PC deployment with Windows AutoPilot X Automatically deploy Office apps to Windows 10 PCs X Security Protect company data across devices X Secure access to documents on mobile devices X Protect Windows 10 devices against malware, viruses, and spyware with Windows Defender X Maximum number of users Up to 300 X X
  47. 47. Microsoft 365 Enterprise Licensing Category Feature Microsoft 365 E3 ($TBD/user/month) Microsoft 365 E5 ($TBD/user/month) Office applications Word, Excel, PowerPoint X X Email & calendar Outlook, Exchange X X Chat-based workspace Microsoft Teams X X Voice, video & meetings Skype for Business X X PSTN Conferencing, Cloud PBX X Social & intranet SharePoint, Yammer X X Threat protection Microsoft Advanced Threat Analytics, Windows Defender Antivirus, Device Guard X X Windows Defender Advanced Threat Protection, Office 365 Advanced Threat Protection, Office 365 Threat Intelligence X Identity & access management Azure Active Directory P1, Windows Hello and Credential Guard X X Azure Active Directory P2 X Device & app management Microsoft Intune X X Information protection Office 365 Data Loss Prevention, Windows Information Protection and BitLocker, Azure Information Protection P1 X X Azure Information Protection P2, Microsoft Cloud App Security, Office 365 Advanced Security Management X Advanced compliance Advanced eDiscovery, Customer Lockbox, Advanced Data Governance X Analytics Delve X X Power BI Pro, MyAnalytics X
  48. 48. Demo USING OFFICE 365 TOOLS
  49. 49. Thank you! Questions? Michael Noel CCO.com @MichaelTNoel Facebook.com/michaelnoel Linkedin.com/in/michaeltnoel SharingTheGlobe.com Slideshare.net/michaeltnoel

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