Ready-made or custom fitness studio scheduling software? What features are a must-have? What's the development cost? Find all the answers.

1. How to Implement
Fitness Studio
Scheduling Software

2. “Building your own fitness studio scheduling
software can help your business sell services better
and improve the customer experience.
Sounds like something your business needs,
doesn’t it?

3. Top features of fitness
scheduling software
To automate the scheduling process, you need to
build software armed with a whole suite of tools.
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4. STEELKIWI
● Online scheduling. Your gym management software must enable clients to schedule,
reschedule, and cancel classes online without having to contact a manager.
● User-friendly dashboard. From the dashboard, you can access everything from
calendars to payment processing. A fitness studio manager can create new lists of training
sessions or add extra fields to the dashboard manually.
● Membership management. Integrating gym membership software into your website
allows clients to purchase memberships 24/7. Using this functionality, a fitness studio
manager can create online offers.
● Notifications. Dynamic and effective notifications via text messages or email keep clients
updated about their schedules and payments.

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● Real-time reports. Usually, a minimum set of reports includes class attendance, a
billing statement, and revenue per client. There also must be the possibility to archive
daily reports for quick access.
● Attendance tracking. Clients can track the number of classes attended with their
accomplishments. A tracker encourages clients when they aren’t consistent.
● Social media integration. Direct scheduling via social media is fast and convenient, as
users don’t need to disengage from their browsing to schedule on an official website.
● Online payments. Automated payment processing gives fitness studio clients more
flexibility and improves the customer experience. Your workout scheduler should handle
different payment options.

6. Ready-made fitness
scheduling software
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7. STEELKIWI
Ready-made solutions are designed to meet the needs of gyms, yoga and
fitness studios, and their clients. Most ready-made fitness club software has
powerful functionality, including for scheduling.

8. STEELKIWI
● Online scheduling
● Admin dashboard with calendars
● Analytics and reporting dashboard
● Retention marketing
● Automated emails and push
notifications
● Client profiles
● PoS integration
● Integration with social media
platforms, email and credit card
software, Google Calendar
● Attendance tracking
● Skill and belt tracking
● Automated billing
● Customized reporting
● Customized analytics
● Member app
● Staff mobile app
● iPad Kiosk app
● Staff management
● Search by filter
● Checking remaining spots for a class
Ready-made software feature multiple scheduling and management tools like:

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● Slow customer service
● Reported bugs and glitches
● High cost of the full-stack set
● Feature updates aren’t announced in advance
● Lack of depth
● Lacks of multi-location support
● Difficulties with signing up
● Kiosk interface lags
● Reported desktop app crashes
Due to the disadvantages of ready-made solutions, you should consider developing your
own scheduling software from scratch.
However, they also have disadvantages that are easy to notice:

10. Custom-made fitness
scheduling software
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11. STEELKIWI
● You build exactly what your business needs
● You have full control over the software
● You can start with an MVP version and grow the software as your revenue grows
● You can differentiate your business by giving your software a competitive edge
● You don’t need to deal with an ongoing subscription or contract
● Your custom-made app is secure and the chances of hacks are cut to a minimum
Developing custom-made scheduling software has many advantages:

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● The development of a custom software for your fitness studio is more expensive
than choosing a pre-packaged variant
● It takes months for a development team to build scheduling software
● You need to regularly monitor the app and ensure its support
Though few, still the choice of custom-made software has disadvantages:

13. Fitness software
development cost
A development company can provide only rough numbers
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Upon providing rough figures, they’ll explain that the final cost will depend on:
● Scope. Technically complex features are more expensive to implement than routine ones. Plus,
you’ll pay more if you implement all features at once.
● UI/UX design. Prebuilt themes and templates are cheaper. If you order fully customized
scheduling software, it will be more expensive.
● Non-functional requirements. High-load software that handles many requests at a time is
always costly.
● Deadline. Meeting tight deadlines requires more resources and entails higher risks.

15. STEELKIWI
At Steelkiwi, developing
Snow Sensei, a platform for
booking classes with
snowsports instructors, took
us 734 hours:
● Wireframes: 68 hours
● Design: 72 hours
● Backend development:
336 hours
● Frontend development:
138 hours
● Testing: 120 hours

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We spent 1,454 hours
developing Your Living-room
Trainer, a fitness
marketplace that connects
trainers and trainees:
● Wireframes: 87 hours
● Design: 139 hours
● Backend development:
474 hours
● Frontend development:
354 hours
● Testing: 400 hours

17. “
By knowing the total number of hours and approximate
hourly rates ($30 to $50 per hour in the case of
Ukrainian developers), you can estimate the total cost.

18. How to hire a
development team
Check out feedback from previous clients to see if a team
has met clients’ expectations, development terms,
deadlines, etc. Conduct two or three rounds of interviews
to decide which team to choose.

19. Technical skills
● Expertise in core Python — Developers need to have a good grasp of basic Python concepts and
know the differences between Python 2 and Python 3.
● Knowledge of Python web frameworks — As your team must create a project from scratch, your
developers will need to know at least one of the common Python frameworks, such as Django.
● Good grasp of ORM tools — Object-oriented mappers help developers connect software to
databases.
● Understanding of multi-process architectures — This helps developers to correctly manage
processes related to developing high-performance software.
● Knowledge of RESTful APIs — Team members must understand how to use RESTful APIs to
integrate scheduling software with other components.
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20. Soft skills
● Efficient communication — This is important when discussing ideas or technical details and doing
peer code reviews. Good communication also helps to resolve issues.
● Motivation — Developers should be passionate about the idea of the project and dedicated to its
development.
● Responsibility — Developers should understand the implications of the project and avoid data
manipulation or fabricating results.
● Teamwork — Developers should be able to thrive in the team and maintain good relationships with
other team members.
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21. High concentration of
talent
Looking for talents and potential cost savings?
Hire a team from Ukraine.

22. “
Ukrainian software developers charge $30 to $50 per
hour. This rate is the average, and the precise rate will
depend on a developer’s experience.

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There are four other bonuses you’ll get along with these attractive rates when you
choose Ukraine as your outsourcing destination:
1. Time zone. Ukraine is only one or two hours ahead of Central and Western Europe. The
workday in Ukraine coincides with the workday in European countries. The time zone also isn’t
a problem for US clients: Ukrainian mornings are American afternoons/evenings, so meetings
can be planned accordingly.
2. Language. Ukrainian developers are proficient in English. Most IT industry employees know
English at an intermediate or upper-intermediate level.
3. Mentality. Ukrainian developers are valued for their productivity and work ethics. They put
much effort into developing reliable and high-quality software.
4. Skills. If you work with a team of developers from Ukraine, you can count on a wide range of
skills and proficiency in various disciplines.

24. If you’re thinking of developing a fitness studio
scheduling software or you need any consultation, let us
know via hello@steelkiwi.com
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