Search has become one of the most critical functionality in today’s world, as the end users rely on it to get to the result in the quickest way. SharePoint is one such platform on which we can leverage the ‘Search’ features. Searching for a particular word or phrase often yields hundreds and thousands of search results for users. Search in SharePoint 2013 has enabled users to find relevant information more quickly and easily than ever before. Combining the capabilities of SharePoint 2010 along with numerous improvements, ‘Search’ feature in SharePoint 2013 has been optimized to deliver more accurate information. SharePoint 2013 has helped developers to add more context-specific refiners to help the user further reduce the result set. The webinar session will discuss how ‘Search’ in SharePoint 2013 has been enhanced to provide users with a consistent stream of relevant information, and how it helps the end-user.

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SharePoint 2013 Search – What You
Need to Know!
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Agenda
• Overview of Search in SharePoint 2010
• Key Improvements of Search in SharePoint 2013
• SharePoint 2013 Search Architecture
• SharePoint 2013 Search Components
• Enterprise Search Functionalities
• SP2010 Search Vs. SP2013 Search
• Deprecated Features in FAST Search Server 2010

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Overview of Search in SharePoint 2010
• Scopes & Federated Sources
• Query Suggestions & Related
Search
• Full Crawl and Incremental
Crawl
• Extraction Dictionaries
• People Search
• Metadata Based Refiners
• Richer Query Language
• Thumbnail Preview for Office
Documents
• Sorting on any property
• Visual Best Bets
• Entity Extraction
• 2 Separate Installations – SharePoint 2010 Search and FS4SP
• MSSearch - Core Process
• Crawl Component : Crawl Database => 1:1

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OR

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Introduction to Search in SharePoint 2013
Combination
of FAST and
SharePoint
Search
Installed by
default
New
Components,
Topology &
Features
Highly
Scalable &
Fault
Tolerant
Used
pervasively
throughout
the platform
Site Admins
can manage
result source
More under
the hood –
Social, Cloud
& Apps
Every term is
a keyword
Search
refinements
& Entity
Extractions
Schema
Management
Custom
Ranking
Model
Query
Suggestions
& Rules

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Search & Social in SharePoint 2013
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Key Improvements in SharePoint 2013 Search
• Better Architecture &
Administration
• Better User Experience
• Unified Discovery across
Exchange, SharePoint and Lync
• Better Content Capture ->
Continuous Crawl -> Content
Freshness
• Query Processing -> Query
Builder, Query Rules, Query
Suggestions & Query Throttling
• WCM
• Result Sources and Result Types
• Hybrid Search

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Hybrid Search – On-premise & Office 365
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• In-Place Hold, Search & Export
• Provides a Unified Console
• Finds all in one place
• Finds more with richest data
• Finds data without impacting the user
Data Unification - eDiscovery
11
Information
Management
& Retention
- Create
Case
- Apply
Hold Results
- Query
- De-
dublication
- Visualize
- Read
- Save as
PDF/TIFF
- Print
SharePoint Sites, Exchange, Lync and File Shares

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SharePoint 2013 Search Architecture
 MSSearch transfers responsibility to
Host Controller Service
 MSSearch Process remains the Core
Process for Crawl Component
 Independent NodeRunner processes for
each component
PowerShell
Logical
Search
Instance
SharePoint
Search
Service
mssearch.
exe
hostcontroller
.exe
noderunner.
exe

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• Admin Component
• Crawl Component
• Content Process Component
• Analytics Processing Component
• Index Component
• Query Processing Component
SharePoint 2013 Search Components
13

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SharePoint 2013 Search Architecture
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• Responsible for Topology Changes and provisions search
• Makes sure all components are up & running
• Uses Search Admin Database
• Sends Schedule for Crawl Component and its Content
Sources
Search - Admin Component
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• Retrieves content that needs to be
indexed
• Brings actual content and the metadata
• Invokes the protocol handlers
• Crawl Database maintains list of items to
be crawled
Search – Crawl Component
16
• Crawl Components changed
to Crawl Roles
• ALL Crawl Roles talk to ALL
Crawl Databases

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Working of a Crawler
17
Crawler Role
Pulls items that
needs to be
crawled out of
the database
Processes the
Data
Sends to CPC
Updates the
crawl status in
database

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• Processes Content from Crawler and Feeds to index
• New Parser Handler Introduced – Format Handler
• Writes links to link database
• Generates Phonetic Name Variations
• Content Submission Service - CSS
Search – Content Process Component
18

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• Uses Search Analytics to Analyze
• Crawled Items,
• Executed Queries
• Clicked search results
• Generates Usage Reports
• What's Been Viewed?
• What Sites Have Been Visited?
• How many times an item has been viewed?
• Ability to add more APC Roles
• Ranking
Search – Analytics Processing Component
19
• Data Stored in Analytics
& Link DB
• Event Store

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Usage Analytics
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• Place where crawled data
lives
• Allows for Partial Data
Update
• All index partitions are in
sync
Search – Index Component
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• Invoked when a query needs to be executed
• Analyzes and Processes the query obtained from WFE
• Processed query is sent to index component
• Does initial linguistic processing like spell check, thesaurus,
etc.
• Transforms the query if the query rule matches
Search – Query Processing Component
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Search Architecture – Flow of Content
Content
HTTP, File Shares,
SharePoint,
Exchange, Lotus
Notes, User
Profiles
Crawler
OOB Connectors,
BCS Catalogues
Content
Processing
Custom
Processing, Entity
Extraction
Index &
Analytics
FAST Server
Search Core
Query &
Rules
Interaction
Management
Framework
WFEAnalytics
Processing
Component
Partner Built
Connectors
SP 2013
Crawl
Store DB
Analytics
Reporting
DB
Link
DB
Admin
Component
Admin DB
Feeding Chain Index
Core Query
Chain
Analytics
Service

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Thumbnail & Preview
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• Result Sources
• Equivalent to Scopes and Federated Search in
SharePoint 2010
• Anonymous Crawl
• Configures crawl to happen anonymously
• Continuous Crawl
• Configures crawl schedules continuously
SharePoint 2013 Enterprise Search Functionalities
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Query Rules
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Query Builder
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Helps to build complex
queries
• Test the Queries
• Refiners
• Sorting

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Ranking
• Shows ranked search
results at the top
• Also returns regular
search results
• Returns 3 line
summary
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Query Suggestions or Type Ahead
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• Query Throttling
• Assigns priority to queries based on the client application whether High,
Medium or Low
• Entity Extraction
• Uses inclusion and exclusion dictionaries from the term store of Managed
Metadata Service
• WCM
• Powered using Content By Search web parts, Recommendations,
Refinements, Metadata Navigation
• Display Templates
• Customizable look and feel for Result Blocks
SharePoint 2013 Enterprise Search Functionalities
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• 4 Different Search Verticals – Everything,
People, Conversations, Videos and Custom
Verticals
• Customizable & Graphical Refinement Panel
• New framework for presenting search
results – Result Type
Search Verticals & Refinement
31

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Recap
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SP2010 Search Vs. SP2013 Search
33
SharePoint 2010 SharePoint 2013
Mssearch.exe is the core process which
managed all of search components
Additional services like
hostcontrollerservice.exe and noderunner.exe
introduced.
Incremental & Full crawls are supported.
Both cannot run in parallel as one cannot
be kick started when the other is in
progress. Secondary Crawl required
Continuous crawl is introduced which can run
behind the scenes irrespective of any other
crawl which is in progress. No Need of
secondary crawl, as analytics component takes
care
XSLT modification required for better
look and feel in Search Results Page
Display Templates are introduced using which
search results can take a different look
No concept of Search Verticals Supports 4 OOB search verticals
Thumbnail preview available only on
FAST Search
Thumbnail preview available by default which
can be defined using Result Types.

34. © 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential
• FAST Search Database Connector -> BDC Based
Indexing Connectors
• FAST Search Lotus Notes Connector -> Lotus Notes
Indexing Connectors
• FAST Search Web Crawler -> SharePoint 2013 Crawler
• Anti-Phrasing -> Everything is indexed
• Substring Search -> Limited Usage
Deprecated Features in FAST Search Server 2010
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WinWire Technologies, Inc. Confidential
Join us for our Next Webinar on Wired2Win Webinar Series!
“What & How to Choose: SharePoint 2013 vs. Office 365”
Date: 17 October, 2013
Time: 8 am PT
Q & A

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