Explore the best open source ERP solution in the Education Industry! Contains inbuilt (CRM) Customer relationship Management as well as (DMS) Document Management System., and lots of other modules such as: Purchasing, Material Management, Financial Management, Institutional Marketing, Biometric Attendance, RFID Library Management, Hostel Management, Fees management, Students and Parents
Management and Services, Human Resources Management, Workflow Management, and many more.
There are numerous benefits of using this system such as:
- Reduce the involvement of administration without affecting education
- Hand over responsibilities without losing control
- Improve efficiency with existing number of non-teaching staff
- Remain competitive by identifying areas for cost reduction
- Strike a balance between stakeholder interests and educational responsibilities
- Set a path towards a model organization using VIENNA Advantage Campus Management
2. Reduce the involvement of administration
without affecting education
Hand over responsibilities without losing
control
Improve efficiency with existing number of
non-teaching staff
Remain competitive by identifying areas for
cost reduction
Strike a balance between stakeholder
interests and educational responsibilities
Set a path towards a model organization
using VIENNA Advantage Campus
Management
OVERVIEWVIENNA Advantage Education Industry ERP Solution
http://www.viennaadvantage.com/
Education Industry ERP Solution
3. Readymade, out-of-the-box solution
Quick implementation
Support Level Agreement
Documented & recorded training
Manage multiple institutions
Reduce the time spent by teaching staff on
administrative tasks and help them increase
the time spend on core-competencies
One-time master data entry
Cost-center concept
Manage Student & Parent related information
Integration with self-help kiosks
BENEFITS
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
http://www.viennaadvantage.com/
4. INSTITUTIONAL MARKETING
HOSTEL MANAGEMENT
STUDENTS & PARENTS MANAGEMENT & SERVICES
ACADEMICS MODULE & BIOMETRIC ATTENDANCE
PURCHASING
COLLABORATION FEATURES
FEES MANAGEMENT
ALERTS
SYSTEM ADMINISTRATION
REPORTING
FINANCIAL ACCOUNTING
STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL
MANAGEMENT
STUDENT PORTAL
MATERIAL MANAGEMENT
WORKFLOW
OTHER FEATURES
FEATURESVIENNA Advantage Education Industry ERP Solution
http://www.viennaadvantage.com/
Education Industry ERP Solution
5. ERP FEATURES
INSTITUTIONAL MARKETING
Enquiry Capturing
Enquiry mailing campaigns
Enquiry SMS campaigns
Campaign management and
planning
Campaign budget planning
Record Admissions on
campaigns
Reports on success rate of
campaigns
Cost recording against
campaign
HOSTEL MANAGEMENT
Hostel master
Hostel Layout and Rooms
Structure
Room Allotment
Hostel Rooms Billing
integrated with accounts
Room Shift
Room Release
Various reports on hostel and
occupancy
Student Records Management
Parents Records Management
Students’ History
Student Smart Card
Generation & Printing
Student Admission
Batches / Classes
Shift students to the next class
/ batch
Fail / Detail Students
Student Correspondences
Digital Student file with digital
records such as certificates
Certificate & notice generator
Student SMS functionality
Student email functions
Students Login to Student
Portal
Parental helpdesk
Internal Forwarding of
requests to respective
departments
Audit and reports on
resolution of requests
Routing of requests to all
departments possible
STUDENTS & PARENTS MANAGEMENT & SERVICES
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
http://www.viennaadvantage.com/
6. ACADEMICS MODULE &
BIOMETRIC ATTENDANCE
Academic Timetable
Faculty management
Course Structure
Program Structure
Marking Schema
Timetable
Subject Allocation
Session program
Integrated timetable
with student portal
Examination Planning
Results
Assignments and results
(also integrated with
Student login)
Purchase Requisitions
Request for quotation
Quotation Comparison
Purchase order
Receipt on Purchase Order
Matching PO and Receipt
Matching PO – MR – Invoice
Vendor Management
Vendor Payment terms
Digital vendor files with
quotes, contracts, etc.
Vendor Rating
Inbuilt email system for all
users
Automatic assignment of mails
to respective records of
customers / parents /
employees
Digital files attachable to each
record
No paper files required
Mass correspondences
(internal & external)
Internal (manual & automatic)
notices to all users
Inbuilt Calendar
Meeting request scheduling
Shared Calendars of users
Fee Master
Batch-wise Fee generation
Individual Discounts possible (if
required)
Price lists for courses
Special Price Lists for particular
quotas
Student open items (Ledgers)
Fee Collection
Fee Collection Reports
Payment Reminders to students /
parents
Alerts to teachers on nonpayment
of dues by students
Open items viewable in student
portal
Daybook and cashbook reports
PURCHASING COLLABORATION FEATURES FEES MANAGEMENT
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
ERP FEATURES
http://www.viennaadvantage.com/
7. ALERTS
Alerts can be set on any
event
Alerts deliverable by
mail or SMS
Workflow Alerts
Request Alerts
Document-based Alerts
Calendar-based Alerts
Notices-based Alerts
SYSTEM ADMINISTRATION
User and Role Management
System Errors Tracking
Internal Audits
Database Backup and
Restore
Import & Export Data
Dashboard, Email, SMS
Configuration
REPORTING
Inbuilt report writing
capabilities
Dashboard reporting; flexible
dashboards for any role
Easy to create and use report
capabilities
Dynamic and real-time
reporting
Alerts possible on report
values
FINANCIAL ACCOUNTING
Day Book
Cashbook
Payment and Receipt
Reports on receivables and
payables
Tax settings
Tax Deduction at Source
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
ERP FEATURES
http://www.viennaadvantage.com/
8. Staff records
Staff History
Employee Groups /
Grades
Salary Structure
Employee Attendance
(also through
fingerprint and RFID
cards)
Automatic salary
generation as per rules
set during
implementation
Manual amendment, if
required (auditable and
with permission only)
Employee digital file with
scanned documents
SMS function for
announcements and alerts
All Employee formats such
as:
Appointment Letters
Notices
Relieving Letters
Experience Certificates
Offer Letters
Extendable to institution-
specific formats
STUDENTS PORTAL
View personal data
News and announcements
from principal’s desk
Online request
View open Fee balance
View all invoices and
payments
Upload and download les for
each batch
See assignments for each
batch
Submit results for each batch
See results for your batch
Online book search in library
MATERIAL MANAGEMENT
Inventory Item master
Multiple-stores Management
Gate Entry
Material receipt panel for easy
receipt entry
Quality checking
Material Issue
Inventory use
Physical Count
Inventory Valuation Reports
Reports on various transactions
ABC Analysis
Minimum & maximum stock level
management
Graphical reports and lists
STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
ERP FEATURES
http://www.viennaadvantage.com/
9. WORKFLOW MANAGEMENT
Inbuilt workflow system for
approvals of document
Workflow Inbox for all users
Easy workflow settings on events
OTHER FEATURES
Salary Statements
Leave management
Recruitment (online application)
integrated with website
Employee reimbursement for charges
University –External & Internal
Communication
Document Management System
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
ERP FEATURES
http://www.viennaadvantage.com/
11. Cataloguing and Authority Control
Circulation
Online Public Access Catalog (OPAC)
Serial Control
Reference Tracking
E-Resources Management
Generation of Reports
Access to users via user-friendly web-based interface
Can conform to United Nations Bibliographic
Information System & other standards
Library Fines and fine data transferred to accounts
BENEFITS
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
http://www.viennaadvantage.com/
12. Cataloging (classifying & indexing materials)
Acquisitions (ordering, receiving and invoicing materials)
Circulation (lending materials to users and receiving them back)
Serials (tracking journals, magazines and newspaper holdings
OPAC (Online Public Access Catalog – the public interface for users)
Number of subject streams and sub-streams
User defined sub-categories of books, periodicals and electronic media
entities
User defined Accession Number Series for books / periodicals / electronic
media & sub-categories, which enable & support any international standard
User-defined issue groups and other attributes
Provision for specimen / reference / general / text book categorization of
books, periodicals and electronic media entities
Provision for defining the physical position of items (across shelves and
racks)
User friendly issue / return / reissue process
Issue / Return of books, periodicals and electronic
media to various issue groups
Detailed Library account of issue groups
Subscription Renewal / Extension for Periodicals
Item reservation by issue groups
Stock verification system (Criteria based)
Stock Transfer System
Catalogue Generation System
Use of Bar Code / RFID technology (purposes of
automatic identification and tracking)
MODULES
CONFIGURABLE ENTITIES
ISSUE AND RETURN
OTHER FEATURES
VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
13. VIENNA Advantage open source ERP & CRM
EDUCATION Industry Solution
CONTACT
one of our offices and find out more about our products
Germany
VIENNA Advantage
Bohlenskamp 21, 26340 Zetel
Phone: +49-621-307-80370
United States
VIENNA Advantage
2372 Morse Avenue Suite #418
Irvine, CA 92614
Phone: 1-949-325-0615
India
VIENNA Solutions
#493 Phase-9, Industrial Area
Mohali, PB 160062
Phone: +91-172-5090-860
INTERNATIONAL
www.viennaadvantage.com
info@viennaadvantage.com
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