1. TAXONOMY FOR BUSINESS USERS SHAREPOINT BUSINESS WORKSHOP JUNE 2011 Presented by : Veronique Palmer

2. The Problem

3. 1in 5fail 16%of your day = 6.40hours per week

5. R20 000pm= R125ph @6.40hours = R800 per week R3 200per month R38 400 per yearper person x 1000 employees = R38 400 000 annually

6. Less Yada Yada More Ching Ching?

7. Naming Std’s Classification Search

8. 70% of Folksonomy tags aren’t in Taxonomies

9. Leave Form Search maternity leave letter format sick leave annual leave leave policy leave form leave application application for leave application format leave forms study leave leave from compassionate leave paternity leave leave letter leave application forms leave application format application format for leave sick leave policy leave entitlement

10. Tools

11. 3%improvement = R7.2msaving Exploit existing information Less duplication Shorter time to market Compliance Easier to use Better service Common language Less impact with staff loss Less clicks Benefits

12. -DEMO- Extracting Metadata from File Shares

13. Expand all folders and screen dump, show docs in lowest levels

14. Make lists of what’s common in each one – make it smarter than before!

15. Create a Document Library for each new grouping – don’t forget the description! Create the columns based on your extracted metadata

16. Use either Choice fields, Lookups or Site Columns depending on what’s re-usable

17. Upload docs and tag them accordingly Finally, create Views to sort the documents

18. Resources SharePoint 2007 – Using Metadata to Replace Subfolders Tutorial http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/sharepointtutorialsforbeginners.aspx What is Metadata and Why Should I Use It? http://veroniquepalmer.wordpress.com/2011/06/14/what-is-metadata-and-why-must-i-use-it/ When to Use SharePoint and When to Use File Shares http://www.vishalseth.com/post/2009/09/19/SharePoint-versus-file-shares-When-to-use-SharePoint-and-when-to-use-a-traditional-file-share.aspx SharePoint 2010 – Create a Document Library, Create Columns, Create Views (Videos) http://www.youtube.com/user/LetsCollaborateZA Or embedded into blog if you can’t access Youtube http://veroniquepalmer.wordpress.com/2011/06/13/introducing-lctv-sharepoint-2010-videos/

19. Contact Me veronique@letscollaborate.co.za @veroniquepalmer (011) 966 8060 Facebook and LinkedIn www.letscollaborate.co.za