1. N.VENISH BABU
MobileNo : 9600085382 / 9790837488
Seeking position in the field of Finance & Accounts Dept., with an organisation of repute.
Currently working in Wilhelmsen Maritime Services Pvt Ltd ( MNC –Norway)
Working as Senior Executive - Finance & Accounts Dept in Chennai Branch.
Accounting Package : IFS8 ERP Package
Handling, Controlling, Monitoring allEast Coast Branches (
Chennai, Vizag, Kakinada, Krishnapatnam, Paradeep, Haldia, Kolkata & Cochin)
Also known Tally ERP 9 ( Work experience & Certification course is completed)
Work Experience :
Company Name : Wilhelmsen Maritime Services Pvt Ltd., Chennai ( MNC - Norway)
Years of experience : 18th
May 2010 TO Till Date - 6 Years
Company Name : GAC Shipping India Pvt Ltd., Chennai ( MNC -Sweden )
Years of experience : 17th
January 2005 TO 08th
May 2010 - 5 Years
Company Name : Jeevan Shipping & Logistics Pvt Ltd., Tuticorin
Years of experience : 21st
August 2002 TO 31st
August 2004 – 2 Years
Total year of experience : 13Yearsin accounts & finance dept.
Key Responsibilities :
Responsibilities for day to day work
Booking supplier invoice, processing vendor’s payment & booking bank/cash
payment entries in regular basis.
Managing daily cash/bank balances, Collecting Daily cash/bank transaction from
all branches and send to all east coast branch head, and head office.
2. Ensuring that cash flows are adequate to allow business units to operate
Forecasting cash payments and anticipating challenges arising from limited cash
Monitoring bank transactions for smooth banking process, Maintain banking
relationships for day to day work.
Booking customer invoice & dropping cheque/demand draft received from
customer, booking bank/cash receipt entries in regular basis.
Payment to vendors; scheduling and preparing checks; resolving purchase order,
contract, invoice, or payment discrepancies and documentation; insuring credit is
received for outstanding memos;
Verification and payment of the bills received from vendors and suppliers.
Fund request sending to head office for vendor payments.
Arrangement of funds from head office for vessel calling in all east coast branches
Cash flow statement to be send to our head office.
Responding mail to internal office, head office, associate office, foreign agent,
vendors & domestic, overseas customers queries in daily basis.
Controlling and monitoring of branch activities for accounts department.
Matching of the invoices for each payment and ensure that no invoices are
recorded timely for all the advance payments.
Generating ageing statement for Debtors & Creditors, which has been send to
concern department in weekly basis.
Pay roll preparation for east coast employees and report to head office in monthly
Preparing budget for every year for all east coast branches.
Preparation of annual budget, Monthly review of budget vs. actual.
Liaising with other departments and business units on a range of issues.
Preparing financial reports and submissions to relevant government entities.
Arranging financial audits and reviews as required.
Maintaining and transferring money between bank accounts as required.
Recommend and maintain a system of policies and procedures that impose an
adequate level of control over Finance Department activities.
Overseeing the financial statements and ledger accounts along with processing
Ensure the timely reporting of all monthly financial information.
Monitor and analyze department work to develop more efficient procedures and
use of resources while maintaining a high level of accuracy
Assist in development and implementation of new procedures and features to
enhance the workflow of the department.
Conducting reviews and evaluations for cost-reduction opportunities.
Maintenance of Accounts at HO-monitoring and scrutiny of accounts of Head
Office, HO reconciliation and related matters.
3. Responsibilities for month end process & reconciliation of all accounts
Rechecking all WIP account, General ledger, Debtors, Creditors for closing of
month end process.
Passing provision entry for non receipt of bills from vendors.
Scrutinizing WIP account and booking of monthly NVOCC, logistics & Freight
forwarding Income, same report has been send to concern department and head
office in monthly basis.
Scrutinizing and monitoring all port and customs deposit accounts.
Monitoring bank current account transactions and finalizing Bank recon for all
east coast branches.
Synchronizing with head office for month end process before 7th of every month.
Making vouchers for Sales, Purchase, Cash payment, Bank payment & Bank
receipt vouchers and same has been sending to our head office for internal audit in
Preparing MIS report and send to head office in monthly basis.
To provide various Management Information Systems (reports and statements)
and any other inputs are to be submitted on a weekly / fortnightly / monthly basis
to the Management as per the requirement.
Ensure timely payment of remittance and filing of all statutoryreturns
(TDS/Service Tax/Sales Tax/VAT) in coordination with tax department.
Handling of Fixed Asset, Prepaid Expenses, Provision, Depreciation.
Manage the payable function with overall responsibility and directly reporting to
Sr.Finance Manager – Mumbai.
Ensure an accurate and timely monthly, quarterly and year end close.
Statutory work process:
TDS Payment :
Generating Tds payable statement in section wise & make the payment
through online in before 7th of every month.
Quarterly E – Tds return filing through online which preparing excel
sheet and uploaded in software successfully before due date.
( 26Q – Sec.194 )
Generating Tds certificate through TRACES website & issuing to all
26AS and Tds receivable accounts reconciliation.
4. Service Tax Payment :
Generating Service Tax payable statement in service wise & make the
payment through online by submitting monthly payment before 5th of
Same has been paid for Service Tax reverse mechanism also.
Half yearly Service tax return filed through online which has been
preparing excel sheet and uploaded & filed the online return in every
six month before the due date. ( Form ST -3)
We successfully shorted out lot of queries and showcase notice which
has been received from service tax dept.
VAT Payment :
Generating VAT payable statement and CENVAT credit statement.
Make the payment & filing online return after adjusting CENVAT
credit if any before the due date 20th of every month.
Excess CENVAT credit, shall be adjust/carry forward to next month.
PF & ESI :
Knowledge of PF & ESI Payment and further process.
Income Tax Clearance :
Obtain NOC from Income tax dept. for break bulk vessels sailing from
Chennai &Ennore Port after submitting all documents received from
freightbeneficiary&Charterers of vessels coming under DTAA relief if
Once vessel is sailed smoothly, we have to file the return with in 30 days,
if any freight tax to be paid and NIL return.
Regarding NVOCC, Freight tax return filed with in 30 days from sailing
container vessel from Chennai.
Professional Tax Payment:
Making Professional Tax payment to Chennai corporation as per slab
basis, amount which has been received from employees & filing return in
every 6 months.
Maintaining all labour records:
Form Q, Form T, Form R and maintaining other labour records and same has
been submitted to labour officer while visiting our office for verification.
Also making payment to Labour welfare board based on letter received from
them once in a year.
5. Finalization work process:
Assisting in statutory audit for the company and timely completion and
finalization of year end accounts.
Obtaining balance confirmation from customers, vendors, cash and bank balance
confirmation, balance confirmation from Port, prepaid expenses, assets
depreciation, accrued income, accrued interest for FD, all statutoryreceipt, and all
finalization needs for finalization of accounts .
We are coordinating with our auditor and timely completion of
Coordinating with statutory audit team for finalization of accounts in an orderly
and timely manner.
Disbursement A/c :
Preparing of Disbursement accounts for break bulk vessels for ship agency dept.
We are NVOCC Operator in India for foreign Principals ((Bertschi Global AG –
Making of DA for NVOCC Principals (Bertschi Global AG – Switzerland).
Successfullycompleted Service Tax old issues,prepared Service tax payable
Statement from 2004 to 2014 based on Invoice raised by us and prepared statement
of freight margin.
Maximum availed service tax credit and reduced old service tax payable amount
M.Com- VOC College,Tuticorin, M S University, Year 2000.
B.Com– VOC College, Tuticorin , M S University, Year 1998
Computer & Accounting software knowledge
Well acquainted with:
Windows, MS Office ( Word, Excel & PowerPoint)
Tally 5.4 & 6.3, Tally ERP 9
IFS ERP 8, Dolphin (Accounting Software)
Voss ( Ship agency software for preparing DA)
Date of Birth: 3rd April, 1978
Language Ability: English and Tamil
Address:FlatNo.4, Door No. B2, Second Floor, Uma’s Siva Deepam Apartment,
RajajiStreet,Senthil Nagar, Thirumullaivoyil, Chennai – 600062.