Stockholm University Library (SUB) and Karolinska Institutet University Library (KIB) have taken different approaches on how to monitor the APC costs at their respective universities. At SUB the primary source for compiling the costs is the university’s accounting system, while KIB is investigating if the starting point could be publication data, from which APC costs are estimated. In this session the presenters will discuss their findings, the pros and cons of different approaches, and how they are striving to gain control of the total cost of publication. Lisa Lovén, Stockholm University Library Frida Jakobsson, Karolinska Institutet University Library

1. Monitoring open access cost
and publication data
Hands-on examples from two Swedish HEIs
Frida Jakobsson
Karolinska Institutet University Library
Lisa Lovén
Stockholm University Library
UKSG 41st Annual
Conference Glasgow
9-11 April 2018

2. Agenda
 Karolinska Institutet (KI) and Karolinska Institutet University Library (KIB)
 Project Open Access Publishing
 Three different methods and data sources
 Publication data from the library bibliometric system
 Accounting system
 Publishers
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

3. Karolinska Institutet – a medical university
“Karolinska Institutet is one of the world’s foremost medical universities. Our
vision is to make a significant contribution to the improvement of human health;
our mission is to conduct research and education and to interact with the
community.”
Photo: Ulf Sirborn
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

4. Karolinska Institutet – a
medical university
• Turnover EUR ~640 million
• ~5,000 full-time employees
• ~1,700 teachers/researches
whereof 370 professors
• ~2,200 doctoral students
• ~6,000 full-time students at
Bachelor and Master levels
Research output 2012-2017*:
• ~ 34,500 articles by KI
researches in total:
• ~ 18,500 toll access articles
• ~ 6,400 gold OA articles
• ~ 9,600 hybrid articles
Photo: Pierre Zoetterman
2018-04-09Frida Jakobsson, Karolinska Institutet University Library
*Original and review articles, both corresponding and co-authors Alfred Nobel

5. Follow the money – a new
task for the library?
Library’s 2018 media budget gives
access to
• 11,100 e-journals
• 40,000 e-books
• 23 databases
→ We know exactly how we have
spent the money
Karolinska Institutet’s APCs
→ We have no idea at all, except for
the publishing costs in a few
Offset/Read & Publish agreements
Photo: Magnus Aldemark
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

6. Project Open Access Publishing: data
 Gather information and data on OA publications and OA costs at
Karolinska Institutet 2012-2017
 Try different approaches, explore various methods, present proof of
concepts
 Propose workflows for continuous monitoring of OA publications and
OA costs
 Enhance cooperation between licensing librarians and open access
librarians
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

7. Project Open Access Publishing: strategies
 Provide facts for the Library Management to use in discussions with
other stakeholders at Karolinska Institutet such as University
Management, Board of Research, Grants Office
 How can our library better support our researchers with their OA
publishing?
 Open Access fund?
 Offset agreements?
 Agreements with pure OA-publishers?
 A stricter OA policy at KI?
 Green OA?
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

8. Publication
data (WoS,
PubMed,
Unpaywall)
Data from
publishers
Data from
accounting
system
2018-04-09Frida Jakobsson, Karolinska Institutet University Library
Cost and DOIs…?
DOIs but no costs
Costs but no DOIs

9. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library

10. OA-publications increase at Karolinska Institutet
2018-04-09Frida Jakobsson, Karolinska Institutet University Library
0
500
1000
1500
2000
2500
3000
2010 2011 2012 2013 2014 2015 2016 2017
Green
Hybrid
Gold

11. Open access articles 2012-2017 sorted by
publishers
OA articles in Gold OA journals
count publisher
1212Springer Nature
941Public Library of Science (PLoS)
202Frontiers Media SA
135BMJ
105Informa UK Limited
103Elsevier BV
94Hindawi Limited
78MDPI AG
77Impact Journals
36Oxford University Press
OA articles in hybrid journals
count publisher
847Wiley
522Oxford University Press
504Springer Nature
460Elsevier BV
193Informa UK Limited
189Ovid Technologies (Wolters Kluwer Health)
116Proceedings of the National Academy of Sciences
106SAGE Publications
105BMJ
76American Society for Microbiology
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

12. Open access articles 2012-2017 sorted by
journals
OA articles in Gold OA journals
count journal
867PLoS ONE
192Scientific Reports
135BMJ Open
103BMC Public Health
77Oncotarget
46Frontiers in Immunology
43 Global Health Action
39Nature Communications
39BMC Health Services Research
33Cell Death and Disease
OA articles in hybrid journals
count journal
116Proceedings of the National Academy of Sciences
112Journal of Internal Medicine
53The Journal of Immunology
52Acta Oncologica
50Internation Journal of Cancer
43Journal of Biological Chemistry
39Journal of Neuroscience
36 BMJ
35Journal of Rehabilitation Medicine
34The European Journal of Public Health
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

13. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
OA account 2017: 1,047 invoices
SEK 15,3 million ~ EUR 1,5 million

14. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library

15. We asked for APC costs and publication data 2012-
2017 from 25 publishers and learned societies
American Association for the Advancement of Science
American Association for Cancer Research
American Association of Immunologists
American Chemical Society
American Medical Association
American Physiological Society
American Society for Biochemistry & Molecular Biology
American Society for Microbiology
American Society for Nutrition
BioMed Central (Springer)
BioScientifica
Cambridge University Press
Cell Press (Elsevier)
De Gruyter
Elsevier
Expert Reviews (T&F)
Informa Health Care (T&F)
IOP Publishing
IOS Press
Nature (Springer)
Ovid/Wolters Kluwer Health
Oxford University Press
Proceedings of the National Academy of Sciences
SAGE Publications
S. Karger AG
Springer Compact
Taylor & Francis
The Royal Society
Thieme Publishing Group
Wiley
2018-04-09Frida Jakobsson, Karolinska Institutet University Library

16. Stockholm University (SU)
● One of the largest universities in Sweden
● Science, Humanities and Social Sciences
● 34,000 students, 1,600 doctoral students
● 5,000 staff
● 56 departments, and several centers and
institutes within science

17. Disposition
1. Open access publications at Stockholm University
2. Cost of open access articles at SU 2017
3. How we use the results
4. Work process

18. 16% 18% 19% 19% 20% 19%
8%
8%
11% 13% 14% 17%
12%
14%
12%
14%
15%
15%18%
17% 16%
13%
12% 7%
46% 44% 42% 41% 39%
42%
2012 2013 2014 2015 2016 2017
Closed
Gratis
Green
Hybrid
Gold
Share and type of open access at SU 2012 - 2017
24% 26%
32%30%
36%34%

19. Total cost of open access articles
(APCs) at Stockholm University 2017
€ 875 485

20. € 0
€ 50 000
€ 100 000
€ 150 000
€ 200 000
€ 250 000
€ 300 000
€ 350 000
Gold open access journals
Hybrid journals
Cost of open access articles, top 20 publishers SU 2017
63% of payments go to the
three largest publishers

21. € 0 € 50 000 € 100 000 € 150 000 € 200 000 € 250 000
University Library
Swedish Research Council
Stockholm University
Formas
Forte
Riksbankens jubileumsfond
EU
SIDA
Knut and Alice Wallenberg
Foundation
Other foundations &
not for-profit organizations
Hybrid journals
Gold open access journals
Top 10 funding sources of open access articles SU 2017

22. € 0
€ 100 000
€ 200 000
€ 300 000
€ 400 000
€ 500 000
€ 600 000
€ 700 000
€ 800 000
€ 900 000
€ 1000 000
OA publishing costs
(incl ev. memberships)
Licensing costs
Cost of licensing and open access publishing,top 20 publishers SU 2017
64% of payments go to the
three largest publishers

23. Licensing costs
68%
OA publishing costs
(incl ev. memberships)
32%
Cost of licensing and open access publishing, SU 2017 ≈ € 2,8 million

24. How we use the results
● Report to faculty, raise awareness of open access
and license costs at the university
● Information for funders and other stakeholders
● Future strategies, support to researchers
– New agreements with open access publishers
● Contribute to Open APC Sweden

26. Monthly reports accounting system

27. Manually added data

28. Work process - overview
● Cooperation: controller – licensing librarian
● No. 1 source of information: local accounting system
– Monthly reports of APC invoices
● Supplementary: Publishers’ data, bibliometric reports
● Q1: compilation of data, reporting

29. Questions?
Contact us at:
UKSG 41st Annual
Conference Glasgow
9-11 April 2018
Frida Jakobsson
Karolinska Institutet University Library
frida.jakobsson@ki.se
Lisa Lovén
Stockholm University Library
lisa.loven@su.se