www.charisma.ro www.totalsoft.ro Charisma ERP 2012 is an integrated information system for companies’ resource management to optimize and streamline the internal business processes. Charisma ERP is a multi-module system, specially designed to standardize the productive or decision-making processes by introducing the best practices specific to each business sector. The product is the best-selling integrated information system in the mid-market segment in Romania. The flexibility and ease of adapting to Romanian law and business environment has turned Charisma ERP solution into the best -selling integrated information system in the Romanian mid-market level. Currently, Charisma ERP supports the operations of the most powerful organizations in areas such as distribution, retail, sales and purchasing, manufacturing, transportation, medical-pharmaceutical, construction or services. Over the last two years, TotalSoft has ranked first among top ERP providers in Romania, according to the market research company, Pierre Audoin Consultants. Charisma ERP system has complex implementations in 13 countries such as Austria, Poland, Serbia, Russia, Hungary, Czech Republic, Greece, Moldavia, Ukraine, Albania, Bulgaria and Senegal.

1. ERP
Simple | Intuitive | Flexible | Complete

2. Main value
Organizes, simplifies and automates complex
processes and workflows;
Cross departmental automation and
organizational processes that cover multiple
departments;
Dramatically decrease operational costs and
improves employees' effiency;
Increases the company's agility and
competitiveness;
360 view over the performance indicators;
Increases customer loyality;
Collaborative working environment, focused on
satisfying business partners’ needs;
Updates and develops customers' business needs.
Management value
Provides key reports and analysis for executives to
run business;
Reports with the ability to go from high level to
low level detail;
Comprehensive insight from all departments and
systems;
Provides executive dashboards, on-spot quick
facts and real-time notifications.
Employee’s value
Clean and friendly user interface;
Commonly performed tasks can be automated;
Can provide data from other applications and
sources;
Can access various reports from the same
interface;
Provides technical support directly from the
application interface;
Provides development methods and tools for
business flows and entities directly from the
application.
Market value
In 2012, Charisma ERP was designated as one of
the 5 strongest European B2B solutions in the
"Enterprise Vertical Market Solution" segment.

3. For over 10 years, TotalSoft has
carefully analyzed critical issues
seriously affecting the organizations'
health. TotalSoft evaluates risk Through Charisma ERP,
factors, circumstances that lead to TotalSoft has become the
inefficiency, non-quality costs, high no. 1 ERP solutions
operational costs, loss of customer provider in Romania
loyalty.
Chrisma ERP is a multi-
module system for
Meanwhile, TotalSoft developed companies’ resource
with passion and dedication management, designed to
Charisma Business Suite. A carefully optimize and streamline
selected range of powerful software productive and decision
solutions, reliable and robust, making processes by
specially designed to optimize and introducing the best
simplify the critical activities of any- practices specific to each
size organizations. A business business sector.
applications suite, perfectly suiting
local legislation, acclaimed by the
Romanian software industry and
validated by over 800 national and
multinational companies. It is a
software suite that offers the best
practices used by leaders of all
business sectors.
Moreover, the chances of TotalSoft solutions to stand behind your transactions
are 45% when buying a home, 60% when buying any product from the mall,
65% when consulting a medical record, 80% when buying a simple medicine
from a pharmacy or 88% when buying a car. TotalSoft is approaching 100
million Euro - a unique performance, unparalleled in the Romanian business
software solutions industry.

4. Services Technical support
Decreased reaction
time to any requests;
Permanent access to
Charisma consultants.
Implementation
Data migration;
Integration with
external applications;
Quick customization
of internal specific processes.
Why Charisma ERP
instead of other enterprise Business consultancy
resource planning solution? Internal processes consultancy;
Performance indicators and
Because it covers all critical specific processes implementation.
aspects to be considered for
transforming your company Training
into a modern organization Internal courses for
with healthy internal processes application use;
and strongly oriented towards Seminars for understanding
the needs of your business the benefits of ERP strategies;
partners. Training workshops
for internal users.
And it does this extremely well.
Over 400 active clients,
national or multinational
companies of all sizes prove it.
You have the opportunity to
see the solution live, visiting
one of the reference customers
from abroad. In addition, we
can provide additional
developments to prove our
team’s responsiveness.

5. The flexibility and ease
of adapting to
Romanian law and
business environment
has turned Charisma
ERP into the best -
Benefits
selling integrated
information system in
the Romanian mid-
market level. Currently,
Charisma ERP supports Traceability well as the changes and their date
the operations of the The system enables tracking any and time.
most powerful primary document within the Configurability
organizations in areas company (source documents The solution provides high
such as distribution, /destination), as well as the persons configurability of document flows,
retail, sales and who work and perform changes in the transactions, accounting methods,
purchasing, database. specific reports, accounting charts
manufacturing, Interoperability and cost centers.
transportation, medical- The solution integrates the entire Adaptability
pharmaceutical, activity of a company into a consistent Initially developed for the Romanian
constructions or system with a unique database. market, the system is successfully
services. Charisma ERP
Flexibility implemented at companies in 12
is positioned as a “Tier
The system is designed for companies European countries and adapted to
1” solution, which is the
in all business fields thanks to its the business environment and specific
highest classification of
specific, flexible and fast configurable law of these.
ERP systems, due to
extensions. Reporting
complex features and
high adaptability to Modularity The system ensures the projection of
customer needs in a The structure of the system is the entire business in sets of standard
reasonable time and modular and each aspect of a reports enforced by the law or specific
without significant company's business is treated in a ones.
development costs. specific and adequate manner. Archiving data
Scalability The system ensures a completely
One can start from a minimum configurable data archiving method
Charisma ERP has configuration while additional with the purpose of increasing the
complex modules can be added afterwards. efficiency in using the hard-disk space
implementations in 12 simultaneously and achieving an
Security
European countries increased work speed.
The system ensures a high level of
such as Romania,
security, the user rights or restrictions Compliance with organizational
Poland, Serbia, Russia,
reaching the level of the fields in the objectives
Hungary, Czech
database. Charisma ERP provides and increased
Republic, Greece,
Complete database audit and real time control over the
Moldavia, Ukraine,
business, ensuring optimization,
The solution identifies and records efficiency increase and support in the
permanently the users who work and strategic decision making processes.
perform changes in the database, as

6. Solutions
Over 100 consultants, business analysts, Thus, you’ll obtain:
implementers and post-implementation
à
Fast implementation – the products already include
specialists are ready to adapt Charisma
connectors and know-how from existing
ERP to meet the most demanding needs,
implementations;
all packed in a unique user experience on
the business software solutions market in à in purchasing – our consultants are ready to
Flexibility
Romania. help you identify the most efficient acquisition
method: SaaS, hosted, on-premise, on-line;
Charisma ERP is a solution specifically
designed to connect easily with other ERP à change – our local team is permanently at
Speed of
systems and allows the integration with your disposal.
advanced business solutions developed by
SAP, Oracle, IBM or Microsoft.
Charisma ERP
Asset
Accounting Treasury Sales Purchases
Business
Management
Core
Budget Inventory
Cash Flow My Tasks Foreign Trade
Management Management
Leasing Leasing Wholesale
Refinancing
Vertical dedicated
Operaţional Credits
Financiar Financiar
modules
Portfolio Stock
Insurance Manufacturing Web Credits
Management Replenishment
MRP (Material WMS (Warehouse
Retail Requirement Planning) Management) Cell Monitor SFA
Fleet Utility Expense
Additional
eOrders eDecont eShop
modules
Management Management
Financial Risk Facility Litigation
Factoring Self service Workflows
Assessment Management Management
Charisma Charisma Charisma Charisma
Document Management Office Automation Cost Control Collection
solutions
Other
Charisma CRM Charisma HCM Charisma BC Charisma BC Pharm
Charisma Analyzer Charisma
Primavera Charisma Medical
Mobile Solutions

7. Accounting
Accounting module is a robust software solution that
collects all data from the Charisma ERP operational
modules and integrates them into an accounting form.
Regardless of the structure, size, international
environment, language, currency or company's chart of
accounts, the module has the capability to provide
centralized financial-accounting data, essential The economic environment is and
information about the financial status of the company or will always be in a permanent
results and progress of its financial performance over
change. NBR laws and norms, EU
time.
charges and loss of “boundaries”
between regions, countries,
industries, technology
development, diversification and
investment of financial tracking
methods are few of the causes that
significantly increase competition,
but also the difficulty of a company
to remain agile in the capitalization
of business growth opportunities.
You need a flexible and friendly
manner to retrieve, integrate and
present the company’s financial
data.
Financial and Operational Benefits
“An important role played in the
Reduces the operational costs Charisma purchasing process was
By reducing time and human resources needed to the accounting activity, covered very
integrate the business processes at organization level, well by the system, considering also
the Accounting module significantly reduces the that at the time Charisma was the
operational costs and improves the coordination at only solution that ran on bank
department level. accounting, according to central
Reduces the time needed for mandatory reporting to bank regulations; the
the state implementation of the new
The solution reduces redundant work, relieving accounting system did not require
overtime performed in the reporting periods. additional efforts on our part.”
Saves time and money Deutsche Leasing
By closing much faster the accounting periods, the Florin Maxim,
time and money saved generate a quick return of IT Manager
investment.
Reduces the commercial risks
By early risk factors forecasting, the module reduces
the risk of the commercial relationships.

8. Features
n simultaneous tracking of
Allows accounting posting models configured
multiple accounting systems, local or on system initialization.
general (local, IFRS, USGAAP, group etc.). Integrates the risk management – the
n
Each operational transaction will be system forecasts and standardizes the
differently accounted based on the company's revenue by calculating the
specific accounting method; standardized provisions;
n parallel management of
Ensures n operating manual accounting
Allows
company's sites or other companies entries for special situations by using
either as parts of a holding or default layouts or directly by an
completely standalone; authorized user;
ndefining financial periods
Allows Attaches to each accounting note
n
tracked by the system and accounting (automatic or manual) multiple analysis
periods, ensuring data security both at dimensions (departments, projects,
operational and accounting level; contracts);
Provides a solution regarding NBR
n n annual accounting result
Allows
regulations and CRB reporting of consolidation for the companies, part of
customer debts related to IFN a holding, based on a predefined
companies; consolidation plan;
n a high degree of configurability
Ensures Provides all the legal reports (local,
n
- charts of accounts for each accounting regulated by the National Banks or by
system, cost centers for allocating the European Union) and a wide range of
revenues and expenses, accounting usual reports: general accounting ledger,
methods for each operational general ledger, monthly general ledger,
transaction, account classifications, VAT account records (multiple periods,
rates. multiple currencies), sales journal,
n simultaneous work in two
Allows acquisition journal, VAT declaration, VIES
distinct periods (months, years); and Intrastat, configurable accounting
n
It’s a multi-currency system - enables balance sheet, balance sheet, profit-and-
recording data in any currency, in loss statement, VAT and budget tax
equivalent legal currency and, statements;
simultaneously, their conversion to a n a reporting engine;
Includes
reference currency, other than the legal n configuring all special summary
Enables
one (RON, BGN, RUR, LEK) with the reports in a very simple and user-
possibility to generate reports in any friendly manner;
currency; n from accounting data
Benefits
The accounting entries are
n export/import features needed for
automatically created for the reporting or coming from external
operational documents, based on the sources.

9. Treasury
Treasury module is a powerful and complex tool for
monitoring the current and future cash flows within a
company, as a whole or by subunits. Thus, the information
obtained by integrating all the relevant data related to cash
flow within the company can be used for future business
While companies track the profit in
analysis and operational efficiency.
particular as a general performance
indicator, money as an entity, is not
a negligible aspect. It represents the
basic element in any business,
ensuring the possibility to run the
daily operations. Only an integrated
software solution that would
supervise the cash flow within the
organization can ensure cash
forecasts, a greater control over
financial risks and a more efficient
cash management.
Financial and Operational Benefits
“Charisma is a management
Increasing the efficiency of the financial operations interface with great possibilities of
Due to automatic retrieval of the relevant financial configuration and extremely flexible
data from all information systems, the solution in terms of financial - accounting
significantly reduces the time and manual effort spent and allows transactions between
on entering the financial data. Additionally, the documents - advantages that
existence of a unique information source on the helped us a lot in shaping the final
financial indicators provides transparency on the solution implemented by GE
company's progress and performance, offering the Money.”
management the possibility to make proactive
decisions in order to increase the operational
GE Money
efficiency.
Daniel Tudosie
Reducing the operational costs IT Project Manager
Thanks to the cash flow control within an organization,
Treasury module reduces the costs with bank charges
and the related risks by improving and better
supervising these flows.

10. Features
Monitors the receivables and debts of
n n the communication with banks,
Enables
the financial partners: account receivables and payables -being
n all amounts received/paid
Manages compliant with the electronic bank
through "Bank" and "Cash" sub- statements provided by various banks;
modules, in RON or in any other Identifies trends of the financial
n
currency. All the amounts are split evolution:
by partners, invoices or equivalent n and retrieving historical
Collecting
documents; current data;
n features for cross charging
Provides n Calculating the main financial
between multi-partner and multi- indicators and their analysis based
currency invoices, receivables and on the company's profile and
debts; business seasonality for the current
n invoice offsets for special
Provides period or for previous periods;
situations and small amounts; n online all the receivables and
Tracks
n or automatic reallocations
Manual debts, regardless of their nature. The
of receipts and payments, based on payments with the providers and their
allocation rules; assignment by the received invoices are
n a complete revaluation of
Provides tracked, as well as the receipts from the
receivables and debts in foreign customers and their assignment by
currency, also maintaining the initial invoices;
history exchange rates of the Provides an automatic system for
n
documents; generating the mature payments, using
n types of bank documents,
Uses all the chosen payment methods, bank and
each with its specific treatment; bank account;
n and efficiently manages the
Quickly Provides all legal reports and a wide
n
paid/received advance payments, range of usual reports, such as bank and
allowing automatic close of the advance cash records, open customer/supplier
payments with the invoices that have invoices, balances for partners by time
occurred afterwards; intervals, matches between invoices and
n the retrieval of international
Allows payments, open advance payments;
receipts and payments; Provides reports related to the
n
n the possibility of defining an
Ensures company's financial situation:
unlimited number of currencies; receivables and debts presented by
Automatically identifies the exchange
n partners, periods, agents, locations;
rates differences for transactions Simplifies the communication with the
n
operated in foreign currency; auditors or the company group through
n management of expense
Includes an integrated and consistent view of
deductions with employees or third financials.
parties;

11. Fixed Assets
Fixed Assets module provides correct and efficient tracking
of tangible (fixed assets and inventory goods) and
intangible assets with depreciation (computer programs,
licenses, patents, trademarks). Fixed Assets module
provides a consistent view of the fixed assets held by the Once the business volume
company, as well as of the assignments, quantities, sites, increases, any organization begins
maintenance and depreciation of these fixed assets. to face a series of new challenges
such as tracking the assignments,
quantities, sites, maintenance or
depreciation of the fixed assets.
Whether they are managed by
inventory numbers or barcodes, the
permanent and correct tracking of
the company's assets is an
important activity that shows how
many fixed assets the company has,
their locations, their responsible,
the last check, their maintenance
schedule, as well as their costs and
depreciation.
Financial and Operational Benefits
Reduces the expenses
"Thanks to the application support
Thanks to the centralization of information regarding
we managed to handle a four times
fixed assets into an unique database, the system
monthly volume of contracts, and
prevents losses or "wanderings" of fixed assets and
not by multiplying by four our staff.”
significantly improves their maintenance.
Furthermore, the system reduces the purchasing rate
of new equipment by correctly managing the available Ţiriac Leasing
fixed assets in some locations and unused ones in Adrian Alexe
various operations. President and CEO
Reduces the volume of time consuming tasks
Thanks to the quick access to information, based on
company's internal security policy, the qualified
personnel can immediately obtain the updated status
of the company's assets value, but also other relevant
information preset in the system and available in
complete and perfectly customizable reports.
Additionally, the module calculates with better
precision the depreciation rates and expenses based
on the depreciation plans, reducing human errors.

12. Features
Manages tangible and intangible assets
n assets groups for determining common
by storing data regarding: features;
n tangible fixed assets based
Owned n multiple depreciation systems
Allows
on the fixed asset sheet (that that vary by type, duration, currency,
includes all the information related application method (linear, accelerated,
to recording into inventory and its declining, declining with tear and wear,
evolution across time); decrease of 20%, etc.) bringing the
n fixed assets within the
Tangible advantage of parallel tracking of multiple
company under financial or depreciation plans defined by totally
operational leasing contracts; different structures;
n Intangible fixed assets (licenses, n structural changes, increases/
Allows
programs); decreases of value, site, cost center;
n and cumulated
Monthly n different re-assessments
Allows
depreciations; requested by law or company's policies;
n all changes in logistics, value,
Covers n the history of changes performed
Tracks
depreciation method of the fixed assets, on fixed assets in the entire activity,
as well as technical, localization and during the lifecycle of the fixed asset;
accounting allocation features; Provides all legal reports and a wide
n
n class definitions for fixed
Includes range of usual reports,
such as depreciation
journals, list of inventory
numbers;
n the Fixed Assets
Includes
Registry – tracking the
assets for any important
business entity.

13. Sales
Sales module is a mandatory component of Charisma ERP
integrated system, specially designed to ensure a correct and
efficient management of the sales operations specific to
each business field. The module automates and centralizes
the requests for quotations, offers, invoices, orders, notices,
discount or promotion campaigns, customers’ types, sales
areas or delivery areas. Under the pressure of an increasing
competition, you need to work
smarter and achieve more with
limited resources. Sales module
helps you run the commercial
strategy by using more efficiently
each internal resource for serving
and increasing the number of
customers, regardless of your
business field.
“Before implementing Charisma, a
sales report required at 14:00 p.m.
was completed at 17.00 p.m.; now
it is done at 14.02 p.m. and the
Financial and Operational Benefits information is much clearer and
more reliable.”
Improves the relationships with customers
Due to consistent, complete and permanently updated
portfolio of products and services, credits and Arsis Trading
discounts granted to customers or ongoing campaigns, Liviu Mirea
the system provides all the tools necessary for creating Commercial Director
a unique voice of the organization in the relationship
with the customer.
Increases sales
Thanks to the relevant information about the progress
of customer buying preferences, the company can
address the products and services oriented towards
the satisfaction of these preferences, thus helping the
increase of sales and customer loyalty.
Reduces the costs and increases the employees’
productivity
Thanks to a unique database which is 24/7 available
and accessible, and to access rights, the system
eliminates the redundant work, thus reducing
operational costs and increasing employees’
productivity.

14. Features
Improves the management of
n n automatic stock decrease based
Enables
customers and commercial contracts; on the configurations performed at
n multiple classification
Enables transaction level (notice, invoice);
hierarchies of customers or products, n from the permanently or
Benefits
with the purpose of increasing sales and temporary "stock reservation" feature
reporting efficiency; on the Customer Order document;
Manages the complete document flow
n Simultaneously issues or records
n
within a sales cycle (request for documents;
quotation, offer, customer order, Automatically charges the revenues on
n
customer order confirmation, shipping cost centers;
notice, sales invoice); n selling in more measuring units
Allows
n the specificity of the organization
Meets and packing types, regardless of the
by invoicing in the format specific to the measuring unit in which the product was
company, country or group; purchased;
n simultaneous batch invoicing for
Enables n automatic operations: issuing
Defines
multiple customers (thousands) based sales invoices based on previously issued
on the contract terms and the delivery notes, and notes based on
operations performed with those confirmed orders;
customers in a certain period; Supports specific requirements at
n
n from a price engine based on a
Benefits government, services, education,
commercial policy with high degree of medical assistance, level;
configurability (enables discounts and n from a powerful package of
Benefits
promotions, separately or sales reports, both operational and
simultaneously applied by product, managerial:
customer, payment term, agent, product nstatements by customer, item,
Sales
group, customer group); period (drilling down to time level),
n using multiple price lists in RON
Enables agent, sales area;
or in any other currency; n Item offers;
Classifies the customers in portfolios by
n n Customer registry;
agent or trading areas; n Statement of the items invoiced
Provides credit control regarding the
n without shipping.
debt and the delay days, allowing to
block or to warn when selling;
n managing the targets by
Enables
customer, sales agent, area, as well as
tracking these targets achievement with
automatic bonus calculation;

15. Purchasing
Purchasing module covers all the basic features of an
integrated information system designed for the automation
and optimization of supply and purchasing processes,
starting from the item purchase request, and finalizing with
the purchased items management. The purchasing module
is used by the most powerful Romanian organizations, and An integrated information system
is perfectly adaptable to the specific of each company, that supervises and optimizes the
regardless of its size or complexity. supply and purchase processes can
lead to important minimizations in
the financial and operational costs.
Such a system returns its
investment in less than a year,
providing the organization's
management with a total
transparency on suppliers and
business partners, as well as the
possibility to negotiate the volumes
through an accurate account
management.
Financial and Operational Benefits "Charisma provides us with detailed
post-calculation analysis and
Increases the employees productivity
productivity reports, and also the
Thanks to the exceptional flexibility and configurability
possibility to complete a thorough
of the module, the system automatically generates the
analysis of costs on cost centers.
requisition based on the default items and price lists,
Considering these and the improved
ensures the traceability of documents and assigns the
financial-accounting management
expenses on cost centers, optimizing the operations
basis, we were able to reduce
specific to the purchasing process and relieving the
operational costs.”
employees of redundant and time consuming tasks.
Reduces the analysis costs Popeci Utilaj Greu
Purchasing module provides total transparency on the Sorin Dumitrescu
supply and purchasing processes, generating real-time IT Director
reports according to each customer's needs.
Improves the purchasing power
The system provides an updated and consistent view
of the negotiation opportunities, information and
account balances of business partners, being an
important tool in the negotiation with third suppliers.

16. Features
Manages the suppliers and the
n n the reception of items using the
Allows
contracts with the suppliers; barcode scanner (internal or supplier's
n setting suppliers lists and can
Enables ranges);
create constraints to use only these Reserves items (the received items
n
suppliers on the purchase orders, assigned to an order are available only
possible with a certain priority; for the requisition that had generated
Maintains detailed data about items,
n the order);
taxes and price lists, multi-currency, Receives the items in a receiving /
n
multi-discount; inspection storage area, in warehouse,
n the items according both to the
Tracks or for sale (a difference of accounting
internal catalogs and to suppliers' meaning);
catalogs; n receiving items without a
Enables
Manages the full document flow within
n previous order or without being
a purchasing cycle (purchasing requests assigned to orders, the assignment being
(requisition), the requests for quotations done later;
from the suppliers, the purchase orders, n entering the items directly into
Enables
the purchasing invoice, proform) with all inventory, removing the reception /
the connections between them; inspection step;
n the purchase request approval
Tracks n the financial targets by supplier,
Tracks
policy; in order to get the most efficient
Generates the requisition directly based
n quotations;
on the existing stocks, pending orders Completely and efficiently tracks the
n
and various information about the entire supply chain;
requisition; n the full traceability of the
Ensures
n on the approved requisition,
Based purchasing documents and the related
quickly generates the purchase order to purchased items;
a supplier (at the same time, the Automatically splits the expenses on
n
purchase order may be subjected to an cost centers;
approval process); n printing of all documents in the
Enables
n the reception and/or inspection
Allows company’s specific format;
of goods coming from the suppliers and Generates complex standard reports
n
ensures the traceability of the items and and benefits from the customized and
documents used. Automatically quick report generator.
generates the report of differences when
these occur. The reception can be done
by batches or series and allows the
reception of similar items (these will be
assigned to orders);

17. Budget Management
Budget Management module enables defining, planning
and enhanced controlling of budgets through different
period of times, within organizations of any size or
complexity, regardless of their business field. Budget
Management module is a powerful tool to streamline a
company's financial activity, by early identification of In difficult economic situations, the
opportunities to save money for future known or unknown companies are facing a maximum
expenses. pressure for optimizing their
operational flows. The cost
reduction is critical for surviving and
maintaining a minimum profitability
threshold. In order to take
advantage from the market
opportunities, there are needed
strategic decisions based on the
market context, as well as on the
financial constraints faced by any
operational unit in real time.
Budgeting means planning
operations and effective planning is
crucial in achieving the desired
result.
Financial and Operational Benefits
Reduces the time needed to create the budget
Thanks to the centralization of all budgets and
information used in the decisional process into a single “Implementing Charisma, we could
database, the solution provides real-time reports, (as a plus) expand the business
significantly reducing the time needed for the budget management on item calculation,
consolidation, allowing the focus on strategic decisions. which makes it easier to track the
nature and type of expenditures. In
Reduces the operational costs
addition, the BI solution provides
Thanks to reducing the number of persons involved in
the necessary flexibility for the
the consolidation and centralization process of the
creation of ad hoc reports and drill-
information, the solution reduces the operational
down data analysis.”
costs, eliminates redundant work and downtime
wasted on repeated checkings, as well as human errors
caused by the use of several applications. A&D Pharma
Bogadan Dumitrescu
Exceptional business expertise IT&C Director
Thanks to a large number of complex implementations
in different business fields, the solution benefits from
the support of a team with remarkable experience that
guarantees the projects' success.

18. Features
n the expenses and revenues, both
Tracks n the distribution keys according
Defines
centralized and by analysis center to percentage or amount, fixed or
hierarchies; variable;
Controles and distributes budgets at
n n and prioritizes the distribution
Orders
employee, signed contract, project, process;
department, direction, cost/profit center n the analysis indicators of the
Defines
level or at organization, centralized level; budget execution;
Structures the budget on analysis
n n to enter budget accounting
Ability
periods defined by the user (month, notes;
quarter, semester, year); Generates and updates budgets in real
n
n organization of the budget, sized
Matrix time;
by the calculation items and analysis Multiple budgets for versioned past or
n
centers; future periods;
Uses revenue, expenses, current assets,
n n budgets in various currencies;
Enters
offsets, receivables accounts for n budgets;
Closing
creating the budget; correlation n reporting of the budgeted vs.
Quick
between the analysis centers and the achieved, centralized, sized by analysis
accounting notes; centers and calculation items;
Accounting integration with all the
n n data organized in Excel for
Exports
operational segments; future analysis or external reporting.
Allocates the recorded result by manual
n
or automatic distribution keys;

19. Inventory Management
Inventory management module provides efficient
monitoring and management of complex stocks with raw
materials, materials, end products and unfinished goods,
as well as inventory goods. The solution is successfully
implemented and used in Romania's most powerful
organizations, and is perfectly adaptable to the specificity In a modern, healthy organization, a
of each company, regardless of its size, complexity or basic component of the
business field. development operational strategy is
based on the inventory
management and an efficient
management of the direct and
indirect costs. Charisma ERP brings
the benefit of independent and
parallel accounting and logistics
management of the company's
stocks, providing an exceptional
support to the management for
exactly detecting the fluctuations in
the supply chain.
Financial and Operational Benefits
"By implementing Charisma, we
Maximizes customer satisfaction have greatly reduced the time
Due to optimal inventory and integration with the needed to browse the product list
purchasing processes, the solution ensures a and to achieve partial or total
permanent availability of products on stock; inventories. Now, by simply
scanning the product code, we
Maximizes net profit
know its stock and we can plan the
Thanks to the minimization of the stock level according
orders for each store depending on
to the customer demand and specific seasonality, the
the supplier and what the system
solution eliminates the risk factors and minimizes the
indicates us.”
purchasing, logistics and transport costs;
Maximizes the organization's market share La Fourmi
By relieving the human and financial capital and by Răzvan Mustaţă
strategically using it in tasks with great added value, IT Manager
the module ensures the increase of market power.
Reduces the time and operational costs
Thanks to the automatic storage, handling, inventory
or release processes, the module reduces the time
consuming activities and operational costs.

20. Features
n manages the stocks, taking into
Flexibly instant CMP, global CMP), as well as in
account: any currency;
n The number of warehouses; Manages different inventory turnovers
n
n The storage spaces (locations) in such as Input, Output, Returned Input,
each warehouse; Returned Output, Check Inventory,
n The storage areas (cells) within the Appreciation, Depreciation, Initial
location/warehouse. Inventory;
Manages all the stored items:
n Provides the platform required to
n
n coding possibility with
Flexible create cost calculation simulations;
automatic code generation or Completely separates the logistics
n
manual code recording; information (location, properties,
n Each item can have an extended list quantities) from the accounting
of features (properties) that serve information (prices and releasing costs);
to the easy identification of items; Uses retail/custody features;
n
n Possibility of item identification Provides data accuracy by using a range
n
through barcodes; of validation rules, which ensure their
n Provides extended classification integrity. It also generates a range of
possibilities - allows items grouping analysis, allowing to identify and
depending on different criteria, as instantly correct the issues;
well as establishing parallel Provides stock planning - optimizes the
n
hierarchies, with unlimited number stocks based on the minimum/maximum
of levels; safety stocks and generates the
n the items in the inventory
Tracks replenishment requisition;
by lot, series, revisions, by a n from a high degree of
Benefits
combination of these or depending configurability – booking system,
on other assigned properties; availability formula, virtual stocks;
n Detailed "publishing" of logistics n automatic document generation
Allows
information on warehouse based on the data in one or more
content; existing documents (according to the
n defining multiple measure units,
Allows default flows), also ensuring the
as well as the automatic conversion in documents' traceability;
order to cover all the issues related to n stock traceability by tracking
Ensures
purchasing, reception, storage, sale; the quantities during their route within
Provides complete management of the
n the company, from arrival to exit;
inventory items; n the possibility to sell from two
Includes
Calculates the inventory cost in any
n inventory locations;
method, in parallel (FIFO, LIFO, STD,

21. Foreign Trade
Foreign Trade module automates and optimizes the entire
operations specific to the import and export activities,
regardless of the business field. The module ensures order
tracking from external providers, goods' routes, lohn
operations, temporary or permanent imports and customs
protocols in the European Union, taxes and customs,
providing an essential support in reducing the operational
The disappearance of borders
costs of organizations of any size.
between regions, countries,
industries or the diversification of
finance tracking and investing
methods are just few elements that
significantly increase both the
competition and the difficulty of
remaining competitive in a market
with increasingly lower entry
barriers. A modern company can
become an important player in its
business field only with the help of
integrated information systems that
comply with international
applicable laws and support
business development with
international partners.
Financial and Operational Benefits
Improves the decisional system
Due to a fast adaptation to legislative changes and key "Comparing the investment with the
information, the module improves the decision making results, I must say that the benefits
system based on data compliant to the international of using Charisma are ten times
context. greater than the cost of the system,
in a short to medium run.“
Increases the international competitive power
Provides the possibility to choose the best offers
according to internal company criteria, and supports NBG Leasing
both the increase of power in negotiation processes Dan Dănăilă
and increase of business competitiveness by reducing CEO
costs and increasing operating margins.
Reduces the operational costs
By eliminating the manual and redundant effort
required to manage the external purchases and sales,
the Foreign Trade module significantly reduces the
operational costs and time spent on redundant tasks,
with the help of external documents associated to the
distributed merchandise.

22. Features
n the foreign providers' orders by
Tracks n the proper handling of
Ensures
confirming the shipping and receiving reception differences and the
dates; reconciliation with the foreign provider;
Registers the Packing List of the foreign
n Automatically generates the Export
n
provider, a document that accompanies Customs Statement (DVE) based on the
the freight; customs codes and the exporting
Calculates the taxes and customs based
n country;
on the international customs codes; Provides management of import
n
n the conformity of the prices
Tracks purchases by automatic generation of
agreed with the foreign provider (foreign the Import Customs Statement (DVI),
currency price lists); Intra-community purchase protocol and
n goods' pre-storage by keeping in
Allows the Reception Note (NIR), with
custody the goods of the business automatic assignation in the product
partners; price of customs and other related
Calculates the price of recording into
n expenses, such as freight, insurance;
the inventory based on CIP price, taxes n inward progress - recovering or
Follows
and customs, and the related services not paying the customs and VAT in the
(freight and insurance); customs for the imported products used
n and tracks invoices for different
Records as raw material for the exported
external or internal services related to products;
the import (freight, customs); n the Lohn sub module - the end
Includes
Operates with multiple currencies, also
n product can be exported to the same
highlighting the exchange rate foreign partner that had provided the
differences; the cost of goods sold is also raw material without paying customs;
tracked in the historical exchange rate; n the temporary imports and their
Tracks
justification to the customs for the
related exports (lohn);
It is natively integrated with the core
n
modules of Charisma ERP suite:
Treasury, Sales, Purchasing, Fixed Assets,
Budget Management, Inventory
Management, Foreign Trade, Insurances
and Refinancing.

23. Cash Flow
Cash Flow module provides support in controlling the cash
inflows and outflows within the organization. The objective
of this module is to inform accurately and correctly the
company’s management and to maintain an optimal level of
cash flow.
Any organization, regardless of its
size or industry, wants to control
the financial situation thoroughly
and permanently. Only through a
complex and correct analysis,
organizational problems and critical
points related to money, can be
identified in time.
Financial and Operational Benefits
Provides financial control over the business activities; "Charisma gives us the assurance
that we are supported by a strong
Provides support in cost and investment optimization software, which is able to sustain
in accordance with real possibilities of the our development, giving us the
organization; opportunity to focus mainly on the
business."
Correctly predicts and manages cash flows within the
organization;
Pet Product
Alerts rapidly the problems related to organization’s Cristian Pop
liquidity; President and CEO
Provides an intuitive and configurable interface.

24. Advantages and Facilities
Automatically retrieves data from the
n automatically data extracted from
system and examines financial Charisma ERP’s operational modules;
components that affect the cash flow: Includes the possibility to develop cash
n
account payables, account receivables, flows scenarios and forecasts;
investments, , directed expenditures etc. n the association of partners with
Allows
Performs analysis on configurable time
n each entry in the cash flow structure;
periods (day, week, month and year); It is divided into: budgeted values
n
n a hierarchical structure (tree
It has (reflect the company’s liabilities at a
structure) and drill-down facilities (view certain date or for a preset time interval)
documents that contributed to the value and achieved values (reflect the
of the report); it contains an initial cash payment of these liabilities at a certain
balance, a final one and the difference date or for a predefined time interval);
between the two for each time interval Each budget change leads automatically
n
run; to changes in the budget report;
The hierarchical structure can be
n Facilitates the construction of scenarios
n
configured depending on the type of by changing the date or value manually
analysis desired by the organization in the cash flow report without changing
(customers – raw materials customers, the date and time of the original report.
various clients, salaries; suppliers – Provides comparison and prediction
domestic suppliers, foreign suppliers); tools.
Includes manual defining and recording
n
options for the values, in addition to the

25. My Tasks
My Tasks simplifies the tracking and updating of daily Designed as a collaborative
activities’ progress. The module is fully integrated with application, My Tasks simplifies the
Charisma ERP Core, so that users can easily transfer and tracking of daily activities, groups
synchronize their activities with other planning solutions them into categories, assigns them
(like MS Outlook). owners, prioritizes alerts or re-plans
them, in case their deadlines are
exceeded.
In other words, My Tasks plays the
user’s "memory" role, providing a
permanent link to the activities,
flows, documents and processes in
the system. It creates and manages
own tasks, it delegates tasks to
other persons and helps you
manage both your personal and
professional tasks. Furthermore, the
application runs on smart phones
and PC Tablets as well.
The application provides
transparency to all tasks, so that
Financial and Operational Benefits they can be tracked by others
Increases customer satisfaction and loyalty; indirectly concerned with them.
Streamlines workflows;
Allows tracking daily activities in a simple and
transparent manner;
Reduces the execution and tracking time;
Eliminates redundant and time consuming work;
Significantly reduces operational costs;
Provides a transparent overview of all ongoing
activities and a history of completed tasks;

26. Features
n
Fast introduction of tasks n
Edit tasks
Tasks can be introduced quickly, directly The application allows editing tasks, so if
from the application, and can also be a subscriber comments or modifies one
emailed. Tasks can also be created as of the tasks already created, other
Charisma documents (invoices, subscribers can watch the status of the
payments, accounting notes etc.) and actions performed.
associated with the document of origin
n
Synchronization with Charisma
for an easy navigation.
AppServer via Internet
The application provides default values The authentication is based on to the
for deadlines, which can also be Charisma username. Thus, the
configured by the user. It also provides application allows a collaborative work
automatic filling of contextual data on each task, providing automatic and
(date, time, task category). real-time updates.
Completed tasks are automatically n
Notifications and alerts
archived. Users can choose to be notified on
exceeding deadlines - this functionality is
n view tasks for a certain period
Plan and
available even when the application is
My Tasks allows you to view a list of turned off.
tasks, depending on their timeframe, but
also on files or importance.
If you choose to view tasks according to
time, the first category to be displayed
will be tasks with exceeded deadlines,
while the other
categories will
include tasks
with no
deadline.

27. With over 17 years of experience, TotalSoft is
the largest Romanian ERP provider. With
1500 clients in the private and public sector
in 25 countries, such as USA, Germany, UK,
Austria, Italy or France, TotalSoft has an
undeniable expertise in 9 verticals, focusing
on retail and distribution, constructions,
financial services and medical ones.
The company has its own suite of software
solutions, namely Charisma Business Suite,
to which renowned systems, such as
Charisma ERP, Charisma HCM or Charisma
Medical Software belong.
TotalSoft is member of Global Finance
Group, one of the largest private investment
companies in South-Eastern Europe, with
offices in Athens, Bucharest, Sofia and
Belgrade. Global Finance manages funds
amounting to over EUR 850 million and has
carried out over 70 investments since its
founding in 1991.
poza

28. © TotalSoft 2012
TotalSoft Headquarters Planned Subsidiaries
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TotalSoft Headquarters
Global City Business Park, 10 Bucharest - Nord Street
Building O2, 8th Floor, Voluntari, llfov,România
P: +4021 335 17 09
W: totalsoft.ro, charisma.ro, acollada.com
E: office@totalsoft.ro
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