Busy? We all have the same amount of time, 168 hours per week. Yet some of us are in a state of flow, while others are managing overwhelm. We feel stress when the way we spend our time is misaligned with our values. This slide deck will help you get back in control, so you can spend your precious time doing what you love most.

1. T I M E B U D G E T I N G B A S I C S
T H E O N LY R E A L F R E E D O M W E H AV E I S D E C I D I N G H O W W E S P E N D O U R P R E C I O U S T I M E

2. I A M T O N Y F E R R A R …
H I T H E R E !

3. . . I A M A F U L L - T I M E E N G I N E E R I N G P R O F E S S O R …
(Not really me)

4. … A H U S B A N D A N D D A D …

5. … A S M A L L B U S I N E S S O W N E R …

6. … A N D A R O C K C L I M B E R .
(Really me)

7. I H AV E A L O T O N M Y P L AT E .
Teaching 3 Courses 203 Students
Over 1,000 assignments submitted weekly
Faculty Meetings
Guest Lectures
Annual Evaluation Package
Grading
Hundreds of student communications
Marketing
Product Development
Customer Service
Committee Memberships
Student Organization Advisor
Senior Design Projects
Letters of Recommendation
Work travel
Conferences
Grant Proposals
Fitness
Nutrition

8. W E A L L D O .
Homework
Jobs
Family Time
Commuting
Me Time
Registering for classes
Managing Finances
Student Organization Member
Social Life
Hunting for internships
Writing Resume
Studying

9. H AV E Y O U E V E R F E LT O V E R W H E L M E D ?

10. I have.

11. I S P E N T 1 2 Y E A R S I N C O L L E G E .
2003 - 2008
2008 - 2011
2011 - 2015

12. I was overwhelmed by most of it.

13. AT M Y W O R S T, I WA S W O R K I N G O V E R 1 0 0 H O U R S P E R W E E K !
Awake before dawn.
Working until after midnight.
Classes. Research.
Teaching.

14. I drank a lot of this…

15. …ate a lot of this…

16. … and smoked a lot of these.

17. None of it helped.

18. I K N E W I F T H I N G S D I D N ’ T
C H A N G E , I ’ D L O S E T H E
M O S T I M P O RTA N T T H I N G S
I N M Y L I F E .

19. I W O K E U P.
T H A N K F U L LY,

20. I L E A R N E D E V E RY T H I N G I C O U L D
A B O U T T I M E M A N A G E M E N T.

21. Things changed.

22. I learned to spend
my time according
to my values.
And now I want to share my
secret with you!

23. I F I C O U L D T E A C H Y O U O N E T H I N G …

24. I ’ D T E A C H Y O U T H AT H O W Y O U S P E N D Y O U R
T I M E I S A R E F L E C T I O N O F Y O U R T R U E VA L U E S .
• FA I T H
• I N T E L L E C T U A L G R O W T H
• S P I R I T U A L G R O W T H
• H E A LT H A N D A P P E A R A N C E
• PA RT N E R
• K I D S
• C A R E E R
• F I N A N C E S
• F R I E N D S + FA M I LY
• H O B B I E S
W H AT ’ S O N Y O U R L I S T ?
C A N Y O U S O R T I T B Y P R I O R I T Y ?

25. I’ve found if you change one thing in your
mindset, everything else falls into place…

26. I N S T E A D O F W O R K I N G U N T I L I T S D O N E ,
D O Y O U R B E S T W I T H T H E T I M E AVA I L A B L E .
W O R K U N T I L
I T ’ S D O N E
D O Y O U R B E S T W I T H
T H E T I M E AVA I L A B L E

27. H O W M U C H T I M E I S AVA I L A B L E ?
1 6 8 H O U R S P E R W E E K . N O M O R E . N O L E S S .
Priority
Quality Desired/Required
Your Capability
B U D G E T T I M E F O R W H AT M AT T E R S
U S I N G T H E S E C O N S I D E R AT I O N S :

28. T H I S P R O C E S S H E L P S Y O U D E C I D E H O W M U C H T I M E Y O U ’ R E
G O I N G T O D E D I C AT E T O E A C H T H I N G I N Y O U R L I F E .
Let’s Budget your time.
(Here’s how)

29. S TA R T W I T H T H E B I G T H I N G S
(Time for this thing)
(Time remaining in the week)
(Always leave wiggle room for the unexpected)

30. A D D D E TA I L :

31. L E AV E R O O M F O R VA R I A B I L I T Y:
A full day of flex time that can
be used for work. Or not…
A full day of flex time to be spent
as needed weekly for work….
Time kept open for
family and friends

32. G R E AT ! N O W W E K N O W H O W
L O N G T O G I V E E A C H TA S K .
T H E F I N A L Q U E S T I O N I S “ W H E N D O W E D O I T ? ”

33. C R E AT E B L O C K S O F T I M E O N Y O U R C A L E N D A R ,
A N D T R E AT T H E M A S S A C R E D C O M M I T M E N T S .
N O W F O R T H E M A G I C :

34. S TA RT W I T H Y O U R S L E E P S C H E D U L E

35. N O W A D D S C H E D U L E D E V E N T S Y O U M U S T AT T E N D .

36. B L O C K O U T S A C R E D T I M E F O R K E Y R E C U R R I N G
TA S K S S U C H A S W O R K A N D S C H O O L .
P L A N A C C O R D I N G T O Y O U R E N E R G Y.
D O N ’ T D O H O M E W O R K AT A T I M E
T H AT Y O U ’ R E N O T “ O N . ”

37. B L O C K O U T T I M E F O R H E A LT H ,
F I T N E S S , A N D H O B B I E S .

38. A D D S O M E “ M E T I M E ”

39. D E C L U T T E R B Y C O M B I N I N G
A D J A C E N T B L O C K S .

40. M A X I M I Z E E F F I C I E N C Y B Y O V E R L A P P I N G
B L O C K S T H AT C A N B E D O N E S I M U LTA N E O U S LY.

41. M A K E E V E RY B L O C K A
W E E K LY R E C U R R I N G E V E N T.

42. T RY I T:
S C H E D U L E Y O U R I D E A L W E E K
U S I N G A C A L E N D A R A P P
• Pick your waking hours
• Add fixed points (scheduled events)
• Add blocks for other items in your
Time Budget
• Know yourself: schedule your blocks
according to your energy

43. C O N G R AT S ! Y O U ’ V E
P L A N N E D Y O U R I D E A L
W E E K .
• Now, accept that it will never actually
happen.
• Things come up, and that’s what
makes life interesting!
• The point of this: make adjustments
as you go, shifting blocks, expanding
them, adding new… on a week-to-
week basis!

44. T H E H A R D PA R T:
I M A G I N E Y O U ’ R E W O R K I N G O N A TA S K A N D T H E T I M E
R U N S O U T B E F O R E Y O U ’ V E F I N I S H E D … .

45. C O U L D Y O U B R I N G Y O U R S E L F T O S T O P ?
There is no “credit card” for time. You can’t borrow it and pay it back.
If you’re working a task and run out of time in your block, you have 2 choices:
Call it good enough and stop
Add time by taking it from another block
Both options are good. Decide case-by-case based on your priorities.
(Engineers call this “managing tradeoffs”)

46. T H E R E I S F R E E D O M I N D E A L I N G W I T H
T H E T R A D E - O F F I N T H E M O M E N T:

47. S P E N T A L L D AY O N A H O M E W O R K A S S I G N M E N T
W H I L E P U T T I N G O F F S T U D Y I N G F O R A B I G E X A M ?
H AV E Y O U E V E R … .

48. W E U S U A L LY D O N ’ T F E E L
T H E PA I N O F I N E F F E C T I V E
T I M E M A N A G E M E N T
U N T I L L AT E R .
W H Y ?

49. A D J U S T I N G Y O U R B L O C K S A S Y O U G O H E L P S
Y O U D E C I D E W H E N T O S T O P A N D M O V E O N !
(and before you know it, you’ll be living life on your own terms)

50. W H AT W I L L Y O U D O W I T H Y O U R P R E C I O U S T I M E ?
T H A N K S F O R B E I N G H E R E !

51. D I D T H I S H E L P Y O U ?
F I N D M O R E AT:
@ T H E T O N Y F E R R A R
T O N Y F E R R A R . C O M
I N T E N T I O N A L A C A D E M Y. C O M