1. Gary Robinson
Gary-Robinson70@live.com
SC Cleared – Expiry date 2015
Financial Systems Administrator
The Queen's Royal Hussars
Athlone Barracks
British Forces Post Office 16
+49 1517 2303049
Executive Summary:
Highly-effective, ambitious and driven Professional Administrator, Personal Assistant and
Office Manager with more than 23 years' broad and deep experience of the delivery of all
aspects of administration and HR for up to 900 personnel in diverse locations worldwide.
Roles have included senior administrative posts whilst on attachment to foreign
governments, utilising strong team management and staff development expertise, and expert
capability in IT systems management. Also managed, controlled and accounted for multi
million pound expense accounts and budgets.
Ÿ Significant experience of providing personal assistance and secretarial services to senior
management, organising and coordinating travel and accommodation requirements for
senior military officers.
Ÿ Proactive and organised, with a strong track record of success in the establishment and
implementation of fully-functional administrative systems in challenging environments and
remote locations worldwide, frequently in situations where such infrastructure was
previously non-existent.
Ÿ Exceptional communicator at all levels, from the boardroom to the shop floor, possessing
the innate ability to forge strong, mutually beneficial interpersonal relationships, while
positively contributing to, developing, and leading dedicated teams. Able to explain
complex or technical subject matter to non-technical people, to create and execute
comprehensive reporting procedures across all functional areas, and deliver missioncritical information (including KPI's and other management information) efficiently and
effectively in any required format and medium.
Ÿ Charismatic and personable, with a credible, confident and energetic but understated
presence, a reputation for sound judgment, and the ability to create innovative but
commonsense and commercially-viable solutions to both routine and extraordinary
challenges.
Recent formal professional evaluations of capability and performance have included
the following comments:
"Customer-focused, thoroughly organised, utterly reliable and on top of his game" . . "His
ability to produce a consistently high standard of performance, coupled with his proactive
approach has been a main factor in the successful administration of the Loan Service Team"
"He is an excellent example of the best The Adjutant General Corp's has to offer"
Areas of Expertise:
Administration, Personal Assistant, Human Resources (HR) Management, Personnel
Management, Payroll and Finance Management, Budgetary Control, Document Handling,
Records Management, IT Management, Medical and Dental Documentation, Security
Management, Financial Accounting, Inventory Control, Facilities Management, Data Control,
Logistical Services, Whole Fleet Management, Office Management, Secretarial Services,
Staff Management, Business Planning, Systems Support, Effective Delegation, Staff

2. Training.
Experience:
Her Majesty's Forces, Army
Senior Administrator, HR Manager
1991 to Present
Expertise gained over a 23 year exemplary career in the British Army, culminating in
promotion to the Senior Non-Commissioned Officer rank of Staff Sergeant. This rank is a
middle management position broadly equivalent in both scope and remit to a Team Leader or
Supervisor in industry, or a Concession Manager within a large store in a major UK retail
chain.
Financial Systems Administrator/Fund Manager
Sennelager, Germany
2013 to Present
Administered over 700 personnel through a small, dedicated team of 13 HR administrators.
Ÿ Fund Manager for a large operating account; authorised all expenditure and large
payments. Assisted with debt and cash management, and consistently met criteria for
successful external audits.
Ÿ Created effective policies to facilitate smooth running of the office, including writing
standard operating procedures and implementing efficient systems.
Ÿ Organised and delivered training days for staff in order to assist with personal and
professional development, which included personal mentoring of individuals selected for
imminent career advancement.
Financial Systems Administrator/Fund Manager
Muscat, Oman
2010 to 2013
Administered Senior British Officers across all three services and other UK military staff
operating throughout Oman.
Ÿ Liaised with outside agencies in the provision of goods and services, and with local and
national authorities on matters involving the British Loan Service, ranging from security to
protocol and domestic issues.
Ÿ Managed and controlled all HR and welfare issues, conducted pay and arrival briefs,
directed maintenance schedules on locally-held property/real estate, and carried out
classified/sensitive document handling activities
Senior HR Administrator
Paderborn, Germany
2008 to 2010
Administered over 900 personnel through a small, dedicated team of 12 HR administrators.
Ÿ Coordinated the smooth operation of a busy and dynamic administrative office and
managed a large IT Database System.
Ÿ Maintained all personnel records on an ORACLE based Database..
Ÿ Organised and delivered training days for staff in order to assist with personal and
professional development, which included personal mentoring of individuals selected for
imminent career advancement.
Senior HR Administrator
Gutersloh, Germany
2006 to 2008
Administered over 150 personnel with the assistance of 1 junior HR administrator.
Ÿ Maintained all personnel records on an ORACLE based Database.
Ÿ Supervision and mentoring of junior sub-unit administrator.
Ÿ Booking travel, accommodation, meetings and appointments.
Ÿ Maintaining a large document library.

4. Office Manager and Senior Personal Staff Support
Rheindahlen, Germany
2004 to 2006
Delivered personal staff support to various commissioned officers in a busy operational
Headquarters environment.
Ÿ Managed office and headquarters staff, coordinated routine disciplinary and welfare
cases, liaised with local police, courts and other outside agencies.
Ÿ Carried out ancillary functions of IT Security Officer, Health and Safety Representative,
and Classified Documents Custodian, acted as the resident expert on electronic filing,
created and maintained a full working database to fully document the organisation and its
processes.
Early Career
Ÿ Acquired management and leadership experience while progressing through various
professional development courses to enable and facilitate the administration and financial
management of increasing numbers of staff and progressively larger organisations.
Ÿ Operated in remote locations and harsh or hostile environmental conditions, frequently
away from established infrastructure and using only man portable tools, with pen and
paper often the primary communication tool.
Education, Training and Qualifications:
Ÿ Competent Security Manager
Ÿ Good standard of Secondary Education
Ÿ IT Literate ECDL Qualified. Fully conversant with the Microsoft Office Suite of productivity
tools, and proficient in most software packages. Competent in IT Security and familiar with
basic web design.
Ÿ Defence Vetting Agency (DVA) Security Cleared to SC (Security Checked) status, valid
until 2015.
Ÿ Various other qualifications and training including; Information Technology Security Officer
(ITSO), Validation/Verification & Testing, Fund Accounts, Senior Management, Financial
Management, Data Storage Skills, Personal Support.
Interests:
Ÿ Canoeing, camping, walking & orienteering.
References:
Excellent references and testimonials are available upon request