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Project Management Tools
Here, The most popular project management tools, which are divided into three
categories:
Lightweight (Trello): Designed for short, temporary projects or teams with
lightweight processes.
Midweight (Basecamp, Asana, Wrike): More elaborate tools, used when you need
to balance more complicated processes and ease of use.
Heavyweight (Jira, MS Project): Tools used when you have really elaborate
processes and need to customize a lot of components to fit them.

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Project Management Tools
Below table comparing some of the key features to look at when choosing a tool for
project management.
Green color: Feature is built into the standard version of the tool.
Yellow color: Feature is available via third-party providers
Red color: Feature is not available.

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Project Management Tools
Trello

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Project Management Tools
Trello
Developed by Atlassian
Initial Release Date 2011
Price The basic version is free. $10/user/month for extended
features.
Used by Adobe, Kickstarter, National Geographic, Fender
OS Web
application, macOS, Windows OS, iOS 12+, Android 5.1+
Self-hosted No

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Project Management Tools
Trello
Overview
Trello is a task management app that gives you a visual overview of what is being
worked on and who is working on it. It used the Kanban system, which was
developed in Toyota as a system to keep production levels high and maintain
flexibility.
Trello offers paid premium plans, which extend the functionality, but at
$10/user/month it struggles to compete with the other tools in this list.

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Project Management Tools
Trello
Pros
Very
lightweight
Set up in just a few minutes & structure is easy to maintain.
Intuitive
interface
Team members can be on-boarded fast.
Price Free version is good enough for most simple projects and
lightweight processes.
Cons
Very
lightweight
The flip side of being lightweight is that it is hard to provide a lot
of options for customization for companies with more elaborate
workflows.
Information
expires quickly
Limited activity log and search capabilities coupled with minimal
labeling options make it hard to track information over a longer
period of time.

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Project Management Tools
Basecamp

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Project Management Tools
Basecamp
Founded 1999, Chicago, Illinois, United States
Headquarters Chicago, Illinois, United States
Company Basecamp
Price $99/month (unlimited users)
Used by Many digital/web design agencies, Groupon, LiveChat
Self-hosted No

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Project Management Tools
Overview
Basecamp, formerly named 37signals, is a privately held American web application
company based in Chicago, Illinois. Basecamp is an excellent online hub for team
collaboration. It's flexible, reasonably priced, and integrates with a wide variety of
other services. Just don't mistake it for project management software.
Where other tools are offering free or multiple payment plans, Basecamp offers a
flat rate of $99/month.
Basecamp

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Project Management Tools
Basecamp
Pros
Pricing A fixed price per month.
Lightweight Basecamp is easy to start using and also has powerful features.
Cons
Scrum/kanban
boards
Boards are only available through third-party tools, which
makes less competitive with other midweight tools.
Sprints Tracking is supported only via third-party tools.
Chat It touts itself as a replacement for Slack, communication UX is
not on par with dedicated real-time chat tools.

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Project Management Tools
Asana

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Project Management Tools
Asana
Founded 2008, San Francisco, California, United States
Headquarters San Francisco, California, United States
Company Asana
Price $10/user/month
Used by Yelp, Air France, Meliá Hotels, Bill & Melinda Gates
Foundation
Self-hosted No

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Project Management Tools
Overview
Asana is a web and mobile application designed to help teams organize, track, and
manage their work. Asana provides a simple way to track tasks across teams and
projects.
It's a tool for organizing personal or team work, basing the system on individual
tasks framed into bigger projects. It's easy to use, and it encourages productivity,
collaboration, and organization within your business.
Asana

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Project Management Tools
Asana
Pros
Strong search It easy to find tasks and files among multiple projects.
Timeline view Intuitive Gantt chart type view with easy rescheduling and task
dependency management.
Cons
No multi-assign Tasks can only be assigned to one person.
Scrum and
sprints
Scrum workflow with sprint tracking is supported only via
third-party tools.

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Project Management Tools
Wrike

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Project Management Tools
Wrike
Founded 2003
Developer(s) Wrike, Inc
Platform Web, iOS, and Android
Price $9.80/user/month for basic plan; $24.80 for premium
plan
Used by Hootsuite, Popchips, L’Oréal, Fitbit
Self-hosted No

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Project Management Tools
Overview
Wrike, Inc. is a privately held project management application service provider
based in San Jose, California. Wrike is an easy-to-use tool for streamlining the
internal project management and collaboration processes between team members,
whether they're in the same office or separated by an ocean.
Wrike

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Project Management Tools
Wrike
Pros
Multi-project
assignment
Tasks can be assigned to multiple projects.
Pinned
notifications
Way to surface relevant information with pinned notifications.
Cons
Tricky pricing The basic plan is priced in increments of 5 users (5, 10, 15
etc.).
Extensions Selection of third-party integrations is limited compared to the
competition.
Sprints Scrum workflow with sprints is not available within the tool.

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Project Management Tools
Jira

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Project Management Tools
Jira
Developed by Atlassian
Stable Release 8.3.0
Written in Java
Price $10 flat fee for up to 10 users. $7/user/month for 11+
users.
Used by Square, eBay, Spotify, Cisco, Airbnb
Self-hosted Optional

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Project Management Tools
Overview
JIRA is a tool developed by Australian Company Atlassian. It is used for bug tracking,
issue tracking, and project management. This software is part of a family of
products designed to help teams of all types manage work.
Jira

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Project Management Tools
Jira
Pros
Highly
customizable
Workflow tools allow you to tailor Jira to the way your
company operates.
Multiple
integrations
Integrations with other popular tools like Github, Salesforce,
Outlook etc.
Scrum and
sprints
Scrum workflow with sprint tracking is supported out of the
box.
Cons
Long setup
time
It takes longer for the user to set everything up and to train
others on how to use the tool.
Complex
interface
Managing roles, boards, issues can feel clunky and the tool is
not as intuitive as it could be.

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Project Management Tools
MS Project

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Project Management Tools
MS Project
Developed by Microsoft Corporation
Developer(s) Microsoft
Platform Microsoft Windows
Price $30/user/month
Used by Two-thirds of the companies according to the latest
research
Self-hosted Yes

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Project Management Tools
Overview
MS Project is a project management software product, developed and sold by
Microsoft. It is designed to assist a project manager in developing a schedule,
assigning resources to tasks, tracking progress, managing the budget, and analyzing
workloads.
MS Project

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Project Management Tools
MS Project
Pros
Very powerful Lot of enterprise-level features and customization options.
Integrates
with Office
365
It is a big selling point for companies that primarily use MS
Office and Outlook.
Cons
Not too Agile
friendly
Even though some new features allow to integrate their Agile
workflows it is still designed primarily around Waterfall style
management.
Steep learning
curve
It takes a lot of time to set up and learn how to use it.
Price At a $30/user/month price point, MS Project is mostly aimed
at enterprise customers.

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