1. From Desktop to
the Cloud: Why
Organizations
Are Converting
November 19, 2018

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3. A Global Network
Bridging Tech Solutions
and Services for Good
Where are you on the map?
Countries Served TechSoup Partner Location NetSquared Local Group

4. Acclivity
Adobe
Alpha Software
Atlas Business Solutions
Atomic Training
Amazon Web Services
Autodesk
Azavea
BetterWorld
Bitdefender
Blackbaud
Bloomerang
Box
Brocade
Bytes of Learning
Caspio
CauseVox
CDI Computer Dealers
Cisco
Citrix
CitySoft
CleverReach
ClickTime
Closerware
Comodo
Connect2Give
Dell
Dharma Merchant Services
Digital Wish
Dolby
DonorPerfect
DocuSign
Efficient Elements
FileMaker
GoDaddy
GrantStation
Guide By Cell
Headsets.com
Horizon DataSys
HR Solutions Partners
Huddle
Idealware
InFocus
Informz
InterConnection
Intuit
JourneyEd
Litmos
Little Green Light
Mailshell
Microsoft
Mobile Beacon
NetSuite
Nielsen
NonProfitEasy
O&O Software
Okta
Quickbooks Made Easy
Reading Eggs
ReadyTalk
Red Earth Software
Sage Software
Shopify
Simple Charity Registration
Skillsoft
Smart Business Savings
Society for Nonprofit Organizations
Sparrow Mobile
Symantec
Tableau
TechBridge
Tech Impact
Teespring
Telosa
Tint
Ultralingua
Western Digital
Zoner

5. Explore our Nonprofit
Tech Marketplace
For more information, please visit
www.techsoup.org/get-product-donations
"We are an all-volunteer organization with
limited professional skills. Adobe's donated
technology is helping us present our story to
the public and to lenders in the format of a
much larger organization. With Adobe, we
are able to knock off a few of the "rough
edges" so that our story is front and center
instead of our technological limitations.
Thank you, Adobe!”
- Richard de Koster
Constitution Island Association, Inc

6. Presenters
Neetu
TechSoup
Ricky
TechSoup
Sima Thakkar
Online Learning Producer
TechSoup
Assisting with chat:
Zerreen Kazi
Marketing Associate
TechSoup
Sima Thakkar
Online Learning Producer
TechSoup
Zerreen Kazi
Marketing Associate
TechSoup
Neetu
TechSoup
Ricky
TechSoup

7. From Desktop to the Cloud: Why are Organizations Converting?
A perspective from the TechSoup Cloud Service Provider Reseller Program
Presenters: Neetu and Ricky
November 19, 2018

8. 2
Agenda
• What is Office?
• What is Office 365?
• Why go to the Microsoft Cloud?
• On-premise vs. cloud offers
• What solution is best for your
organization?
• What does TechSoup recommend for
most nonprofits?
• Questions & Answers

9. • Client application suite for Windows
PC and Mac
• 3 versions
• Office Standard and Office for Mac
• Office Professional Plus
• Office 365
• Cloud based version of Office
• PC/Mac version (BP, E3, E5)
• Browser based applications
• Mobile device apps
What is Office?

10. • Locally installed Office license
• Suite of six client applications
• Word
• Excel
• PowerPoint
• OneNote
• Outlook
• Publisher
• Not included in Office for Mac
• Licensed via the Volume Licensing Service
Center
• TS Admin Fee: $29.00 per license
• Limit of 50 per 2-year cycle
Office Standard and Office for Mac

11. • Suite of nine client applications
• Word
• Excel
• PowerPoint
• OneNote
• Outlook
• Publisher
• Access
• Skype for Business
• InfoPath
• For Windows PC only
• Licensed via the Volume Licensing Service
Center
• TS Admin Fee: $228.00 per license
Office Professional Plus

12. What is Office 365?
• Office 365 is Microsoft’s cloud offering
• Set of service plans that combines Microsoft
hosted-online services with subscription
licenses to Office suites
• Licensed via User Subscription Licenses (User
SL’s)
• Available in 2 different subscription types
• Business (Essentials, Premium)
• Enterprise (E1, E3, F1)

13. What’s Included with Office 365?
Business
Essentials
Business
Premium
Enterprise E1 Enterprise E3 Enterprise F1
Max Users 300 300 2000 Unlimited Unlimited
Office
Online/Mobile
(Word, Excel, PPT,
OneNote)
Installable
Applications
(Word, Excel, PPT,
OneNote, Outlook)
5 PCs/Macs
5 Tablets/Phones
5 PCs/Macs
5 Tablets/Phones
Access +
Publisher
PC Only PC Only
Exchange Basic
OneDrive 1 TB 1 TB 1 TB Unlimited 2 GB
SharePoint Basic
Skype for
Business
Participation Only
Teams Join Only
Planner

14. On-premise vs. Cloud Offers
Advantages
§ One-time expense
§ No on-going costs to have to fund
§ Microsoft: Software Assurance allows upgrades for
2 years
Disadvantages
§ Need to upgrade in 3-5 years
§ You can’t get your money back if you don’t use it
or want to change for a different version
§ You’re responsible for making sure your systems
stay patched and secure
§ Costs are spread out over time
§ Software updates happen automatically
§ Turn licenses on and off as needed
§ No more server hardware/software maintenance expenses
§ Access your applications and files from anywhere!
§ More robust security for all your stuff
§ Costs are spread out over time
§ May need to re-train staff on applications and
workflows
§ Dependent on internet connection
On-Premise Cloud
Advantages
Disadvantages

15. • Once qualified, organizations are given instant
access to their software
• No need to wait or navigate through the Volume
Licensing Service Center (VLSC)
• Microsoft will no longer be supporting older
versions of Office desktop software (Office 2010,
2013, 2016) effective October 13, 2020
Why go to the Microsoft Cloud?
• Minimize need for Servers and Server
maintenance
• Able to integrate with on premise software
• Save on maintenance costs associated with
local servers

16. • Office 365 is designed to grow with your
organization
• You pay for what you need
• Add/remove licenses at any time
• A la carte add-on options available
• Work anywhere from any device
• Possible to work from desktop, laptops, tablets and
phones
• This feature can be turned off
• Work Online
• More streamlined and collaborative approach
• Make real time edits to documents
Why go to the Microsoft Cloud?

17. What solution is best
for your organization?
Questions to keep in mind
• How many users does your
organization have?
• Does your organization have any
complex security requirements?
• Does your organization need
desktop software?
• Does your organization need to
upgrade your Office software soon?
• Is your Exchange server outdated?

18. TechSoup recommends
Office 365 E3 for most
organizations
• Office 365 E3 strikes a balance between security,
desktop applications, and cloud access
• Full Office Suite included
• Users may be able to access documents/files via the
cloud
• Unlimited OneDrive for Business cloud storage
• Ability to install Office applications on up to 5
different computers/5 different phones/5 different
tablets
• Encrypted email and archiving features
• Healthcare organizations: Fully HIPAA Compliant
• Security features may be enhanced with 50 free seats
of Enterprise Mobility and Security E3

19. Thank You
Please email
uscustomerservice@techsoup.org
with your follow up questions.

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21. Join us for our
upcoming webinars.
11/20
Why Developing Technology Skills is Essential
for Nonprofits
12/04
How to Plan a Record Breaking End-of-Year
Fundraising Push
12/10
Q and A: How Can a Nonprofit Best Utilize
Remote Tech Support?
12/11
Payroll for Nonprofits and Libraries: 2018 Law
Changes That Affect You
Archived Webinars:
www.techsoup.org/community-events

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