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Board Nomination & Orientation Process
- 2. The Soil: What is your Grade?
- 3. The Soil: What is Governance?
- 5. Selecting the Soil: Nomination of Board Members STARTS WITH… NOMINATION & ORIENTATION
- 6. CRITERIA Skills What skills do they bring to the board Behavior Respected Team Player? Performance Attend meetings regularly Actively Engaged Prepared for Meetings Participate on Committees Donate Annually Ask Others to Mentor Care about Mission Identify Fundraising Opportunities/Help fundraise
- 7. NOMINATION Board Members suggest names Exec. Committee member interviews candidate Member(s) Selected Paperwork Submitted Board Votes Placed in Class/Term
- 8. ORIENTATION Mission, Vision and Value Chapter Strat Plan Board Handbook Elements of Effective Practice Chapter Dashboards Officers & Classes Meeting Dates & Times D & O Liability Job Description Important Materials
- 9. Fertilizing the Soil: Board Structure
- 10. STRUCTURE Questions What’s on the agenda? What Role are Board members playing? How many meetings? How long are you meeting? What is the quality of your meeting?
- 11. Tilling the Soil: Term Limits and Evaluation
- 12. TERM LIMITS in your garden…. Three Year Terms, Renewable One Time Roles of Emeritus Board President Should Pull the Weeds
- 13. EVALUATE…How is the Gardening Growing? Elements of Effective Practice Dashboard Strategic Plan Annual Review with Board Members Sample Survey
- 15. Rocks in Your Garden
Editor's Notes
- In small groups or pairs, define governance.The process whereby a group of people ensure the legal and moral health of an organization.The board is a collective and only has authority as a group. Board votes are passed with a quorum.Understand difference between advisory and governing (handout)The board focuses on the results. Management focuses on the means to achieve the results established by the board.Effective boards focus on strategic issues rather than routine matters.Effective board regularly monitors its own performance as well as the individual performance of its board members.
- Establishing good governance starts with the nomination and orientation of board members. This is the best opportunity to lay out the expectations and process for good board membership – this is your foundation.
- Discuss in pairs or groups: What is your board nomination process?CriteriaBefore nominating someone new, everyone on the board needs to understand the criteria and expectations for board membership. These can be organized around three areas - skill, behavior and performance:Skills – What specific skills do they bring to the board? legal, accounting, marketing, HR, finances, mission, strategic planBehavior – Respectful team playerPerformance – (Job Description Handout)Attend meetings regularlyActively engagedPrepared for meetingsParticipate on committeesDonate annuallyCare about mission Help identify funding opportunities or help fundraise
- Board Nomination – board members suggest names to the executive or governance committee.Interview/Conversation with Candidate (create handout of questions)What do you know about TM?How could you contribute?What does the mission mean to you?What skills do you bring to the table?What are your expectations of a board you serve on?What would a good board experience be for you?Based on interview, board members are selected.TeamMates paperwork submitted to central office.Once screening is cleared, board votes on new membershipBoard members placed in class/term.
- Orientation before first board meeting.Who does the orientation? – Board Vice PresidentWhat should be included?TeamMates mission, vision, valuesChapter Strat PlanBoard HandbookElements of Effective PracticeChapter DashboardsOfficers & ClassesMeeting dates/timesD&O LiabilitySigned Job DescriptionCopy of Important Materials – TM Recruitment and Student brochure, Safety & Ethics Card, Board, PC and Regional Director Contact Information & Other Chapter Materials
- Basic Functions – (Sample board agenda)Board Votes: The previous meeting minutes and most recent financial statements provided by Central Office CFO Julie Wente to the Chapter Treasurer are voted on at each board meeting. Any considerable financial expenditures or other major program changes, also require a board vote. Again there must be a quorum. Define Roles: ChairApproves agenda, runs efficient meeting, annually reviews board members participation and engagement, responsible for governance, mentors chair elect.Chair-ElectConducts roles above in the absence of chair. Prepares for role of chair. Trains new board membersSecretaryTakes and disseminates minutes.Treasurer Trained by Julie Wente, presents financials at each meeting and oversees income/expenses for chapter. Helps prepare budget for new year. Responsible for oversight of finances.Program CoordinatorWhat is the role of the coordinator at the meeting?What is the relationship between the PC and the board president?Frequency of MeetingsDuration of MeetingsQuality of MeetingsAre your meetings a valuable use of time?Evolution of a board.
- Why have term limits? What do you do with a board member who has been there since the beginning and is a great member? What if you can’t find new board members?Classes/Terms (class/term template)Three year terms, renewable 1 time.Roles of EmeritusBoard President should enforce
- How does your board evaluate its effectiveness?Elements of Effective Practice – Progress Report SurveysDashboard Strategic PlanAnnual review with board membersSample survey – Joyeoux Survey
- What happens when you have bumps in the road?Board members not attending/unengaged.Policy ViolationsQC IssuesDisagreementsTeamMates as a resourceImportance of good leadership – board president