Tanveen Gemini has over 10 years of experience in administration, back office support, and facility management across various industries. She has a track record of managing multi-location offices, vendors, budgets, and teams. Currently she works as the Assistant Manager of Administration and Coordination at OIS Aerospace, where her responsibilities include vendor coordination, event planning, facility maintenance, and reporting.

1. TANVEEN GEMINI
M: + 91 99101 44348
E: tanveengujral@gmail.com
LinkedIn : in.linkedin.com/in/tanveengujral
Dynamic Admin Professional and Back Office Support with 10+ Yrs Experience in Different and well known industries
ral@gmail.com
Administration | Liaisoning | Travel & Transportation | Facility Management | Budgeting| Back Office Support| Participation in
Exhibitions| Event Managements
SYNOPSIS
 Having experience in Administration, Coordination and Office Operations with 10+ years in various
different and known industries, Retail, Working with multi-cultural team members & customers spread
across different geographies
 Comprehensive knowledge of business processes & proposals, involved across Facility Administration
 Experience in handling large Vendors with end to end solution approach
 Strong understanding of business requirements for outsourcing contracts and Administrative cost
control management
 Ability to work with expats and handle queries related to FRRO
 Timely management reporting & Updating Policies
 Pursue thought leadership including preparation of value propositions for the Administration domain
 Guest House Management/Maintenance & Transport Management
 Excellent communicator and possess excellent interpersonal skills that have been put to good use during
stressful situations
 Possesses Leadership skills – coaching & developing a multi member team, Setting and managing KPI’s
 An out-of-the-box thinker with demonstrated abilities in meeting deadlines & working under pressure
PROFESSIONAL EXPERIENCE
OIS Aerospace Pvt Ltd Assistant Manager-Admin & Coordination Aug 2012-till date
It is a part of the AeroSpace supply chain with manufacturing of leading technologies and products that include its own, and those
of its strategic partners. Its services capabilities beginning with Maintenance, Repair and Overhaul includes upgrades and system
integration which are essential to key customers.
 Vendor Co-ordination - Contract Management
 Carrying out cost benefit analysis for identification of vendors and products
 Taking care of guest house requirements like maintenance, procurement, service etc.
 Independently taking care for induction program for new joinees
 Handling petty cash
 Train and manage a facility team of office to run the office smoothly
 Taking care of IT requirements and providing solutions to management
 Independently handling exhibitions in domestic and international level, it includes coordination between
event management team and company, designing, stock display, branding etc.
 Providing information to management for upcoming tenders and helping them with all the required
documents for quoting the tenders.
 Independently handling Exhibitions, Conference, Events and Employee engagement programs.
 Marketing requirements-printing, designing etc.

2.  Promotional requirements-like gifts, momentous, giveaways
 Office Maintenance- monthly bills of water, electricity, communication and their payments
 Taking care of Liaising, their expiry, renewable, new etc
 Creating and renewing times policy and procedures for Administrations
 Monthly, annually celebrations and celebrations to create a freshness in the office environment
 Helping HR department with trainings for new employees, relocations for employees, reimbursements of
employees etc
 Vendor payments coordination
 Preparing the annually budget for administrations
 Cafeteria Management
 MIS and report generation
 Audit
 CCTV operation/Access control/Fire security and safety-training and updation
 Interaction with all government establishment for all Admin & Facility related issues ( like Electricity
Board , Water Board , Municipal Cooperation , Police / Legal Authorities etc)
 Arranging regular testing for electrical equipment and safety devices.
 Monitoring payments on PAN India basis and ensure that all the bills from all the vendors receive on
time.
Assignment:- Successfully handled Aeroindia 2015, Bangalore.
Mindray Medical India Pvt Ltd Assistant Admin Manager July’ 2009- July 2012
Mindray was founded in 1991 with the goal of delivering high-quality, competitively priced medical devices to make healthcare
more accessible and affordable around the world. In 2006, Mindray listed on the New York Stock Exchange and is now a leading
developer, manufacturer and marketer of medical devices worldwide.
Key Tasks: Independently handling Delhi, Mumbai, Chennai and Kolkata branch administration
 Managing general administration with regards to system, and developed plans, policies and procedures
for and in accordance with the organizational rules and regulations
 Dealt with facility management full cycle
 Reviewed the operational programs and activities of responsibility to ensure compliance according to
various applicable laws, rules & regulations, policies & procedures are in accordance to organizational
plans to achieve goals
 Experience in Managing Multi Location Offices and related branches in India
 Managed personnel department, transport system, general administration and coordination as related to
assigned responsibilities; assisted in the evaluation of the effect of policy, organizational changes and
new programs
 Effectively handled the budgets in accordance to the company’s objectives and realized the required
funds to meet the objectives
 Developed and implemented effective method of preparing Management Information System and reports
for the compilation and presentation of administrative and financial data for management
 Vendor Co-ordination - Contract Management
 Carrying out cost benefit analysis for identification of vendors and products
 Taking care of guest house requirements like maintenance, procurement, service etc.
 Taking care of IT requirements and providing solutions to management

3.  Independently handling exhibitions in domestic and international level, it includes coordination between
event management team and company, designing, stock display, branding etc.
 Providing information to management for upcoming tenders and helping them with all the required
documents for quoting the tenders.
 Independently handling Exhibitions, Conference, Events and Employee engagement programs.
Assignments: 1. Setup Gurgaon office, Gurgaon Guest house in March 2013
2. Implemented Travel booking through Kuoni Business Travel solution in Sep 2013 and cut down the cost
3. Implemented various policies and procedures to smoothen the process
MSD Pharmaceuticals Pvt Ltd Asst Admin Executive Nov’ 2005- May’ 2009
Key Tasks:
 Independently handled office administration
 Responsible for housekeeping, dispatches, welfare activities like pantry & canteen services, recreation
activities , front office & telephones (landlines and mobiles), maintenance of office equipments
(photocopier, faxes etc.), fire & safety equipments
 Monitoring and Manage a sizeable team of housekeeping staff
 Responsible for identifying & maintaining various vendors for administration services
 Coordinating for corporate parties/conference including co-ordination with hotels for best venue/menu
and event management companies
 Vendors Management
 Independently handling domestic and international tour plans of seniors and initiate for their visa, stay,
transportation medical insurance, invitation letters etc.
 Managing petty cash & vendor payments
 Weekly and Monthly MIS Generation of whole Admin function
Johnson and Johnson Executive Assistant to MD Feb’ 2002- Oct’ 2005
Key Tasks:
• Provide executive-level administrative support to the Managing Director of BD and twelve direct reports.
• Coordinated projects and events exercising ability to improvise, improve procedures, and meet
demanding deadlines.
• Liaison between all impacted departments to ensure proper communications and reporting practices.
• Plan and coordinate corporate luncheons.
• Organize the details of special events, travel arrangements, corporate agendas and itineraries.
• Direct business relations and distribution of company literature to stimulate client interest and sales
leads.
• Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.
• Process monthly expense reports reflecting supporting documents and budget code indexes.
• Prepare and maintain weekly attendance and annual vacation records on 32 departmental employees.
• Collaborate with departmental managers on weekly postings for master reports.
• Process monthly expense reports with supporting documents
• Manage general manager’s appointments and travel arrangements
• Manage relations with clients, suppliers and contractors
• Order office supplies
• Assist with mail outs and promotions
• Compile monthly sales reports
SIGNIFICANT HIGHLIGHTS
 Passionate, high energy levels, conveys enthusiasm, and demonstrates a drive to succeed.

4.  Good presentation skills – ability to present confidently and credibly to internal and external audiences
Commercial acumen, understanding of business drivers, broad solutions, and the outsourcing market.
 Innovative Team Management Skills.
 Proven ability to work under pressure, delivering high quality work consistently against tight deadlines.
EDUCATIONAL BACKGROUND
 MBA from Symbiosis – Pune in Business Administration – 2003
 MBA from Sikkim Manipal- in Human Resources-2014
 Bachelor of Arts from Delhi University. Year of passing 1999
 Senior Secondary and Higher Secondary from –SKV Sr. Secondary School Affiliated from CBSE Board
[1996]
CERTIFICATION
 Post Graduate Diploma Course in Secretarial Practice & Business Administration from JDM College [1997]
TECHNICAL KNOW-HOW
 Proficient in Microsoft office (Excel, PPT, Word)
PERSONAL DETAILS
Languages : English, Hindi, Punjabi
Current Location : West Patel Nagar, New Delhi- 110008, India
References : Provided on Request
Husband Name : Kishore Gemini
DOB : 03 Aug 1979