2. Agenda
What is the Purpose of an Agenda?
An Agenda is a list of items to be discussed
or acted upon.
It is prepared before meetings, events,
and conferences.
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3. Agenda (continued)
Examples of using an Agenda:
Topics that will be covered at the next staff
meeting.
Topics and speakers that will present at the
next Board meeting.
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4. Agenda: Components
These components must be
centered at the top of the Agenda:
In the Heading section:
the Organization name
the Date
the Location, and
the Time of the meeting
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6. Minutes
What is the Purpose of Minutes?
What are Minutes used to describe?
Minutes are used to describe the
discussions, decisions, and actions
that occurred during a business
meeting.
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7. Minutes (continued)
Examples of using Minutes:
Detailed minutes from a company meeting
of stockholders including the pros and cons of
each discussion point
The minutes of the State Board of
Education
A meeting of the PTSA Grounds Committee
to decide where to plant shrubs
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8. Minutes – Components
Components of Minutes:
a. Heading information
i. Name of organization or committee
ii. Type of meeting
i. for example, Regular Board Meeting
iii. Date and time of meeting
iv. Location of the meeting
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10. Minutes – Components
(Continued)
c. Approval of Minutes
review of previous minutes by board
members
d. Committee Reports
progress reports presented by sub-committee
chairs
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11. Minutes – Components
(Continued)
e. Old Business
unresolved discussions from a previous
meeting
f. New Business
new topics and issues
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12. Minutes – Components
(Continued)
g. Adjournment
notation of who adjourned the meeting
h. Signature line
includes the keyed name of the
Recording Secretary and a signature
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