1. Silliker Job Description
Job Title: Purchasing Analyst Position Code: GF084 FLSA: Exempt
Prepared by: T. Kish Date: 3/31/2010 Location: Group
Approved by: (Signature on File) Date: Rev. No. 1
Purpose of Job
Administer processes necessary in the procurement of material resources to maximize
operational efficiencies and fulfillment of laboratory and corporate expectations.
Job Duties
1. Coordinate and purchase materials or other goods and services for assigned
commodities. Purchase materials or other goods and administer activities involved with
procuring goods and services, such as materials, chemicals, equipment, tools, parts,
service contracts and supplies.
2. Develop and administer processes necessary for identification and deployment of
material resources necessary to maximize operational efficiencies and fulfillment of
laboratory needs.
3. Prepare specifications for purchasing of materials, supplies, equipment, services, and
goods.
4. Lead supplier negotiations for purchase or lease of equipment, materials, supplies,
products, or services. Identifies and maintains productive relations with vendors.
5. Develop and maintain approved supplier and product lists and search for potential new
sources of supply to support growth and cost objectives of the company.
6. Review weekly back order list to reduce or eliminate back orders. Participate in problem
resolution processes to identify root cause of problems to eliminate or reduce supply
chain problems.
7. Develop and maintain purchasing strategies for assigned commodities. Identify and
implement cost reduction opportunities for assigned commodities that meet or exceed
corporate goals and objectives and provide a status report as necessary.
8. Reduce suppliers for assigned commodities to meet or exceed corporate goals and
objectives.
9. Lead and/or participate in project teams as required.
10. Assist lab personnel with purchase order processing. Review and update open
purchase orders when necessary.
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2. Silliker, Inc. Job Description
Job Title: Purchasing Agent
Job Duties, Continued;
11. Develop, review, and analyze purchasing or cost data and trends to assist company
personnel with forecasting current and future needs. Generate cost trend and forecast
data for major commodities reflecting market conditions. Develop and maintain accurate
database information for supplier profiles, cost trends, services and inventory levels.
12. Create and maintain monthly or periodic reports of purchasing and usage activity and
participate in supplier audits as required.
13. Contact company personnel and vendors, regarding order, delivery or shipping status to
ensure that merchandise, supplies, and equipment delivery is expedited. Monitor
supplier performance and initiate action plans to improve performance where needed.
14. Work with operations personnel to optimize the deployment of material resources and to
maximize operational efficiencies and satisfy client demands.
15. Support corporate quality and improvement process (TQM).
16. Perform other related duties as needed.
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3. Silliker Job Specification
Job Title: Purchasing Agent
Knowledge & Skill
This position requires a thorough knowledge of purchasing and a broad knowledge of
negotiation, contract administration, and expediting to carry out department activities. This
knowledge is typically obtained from a four-year degree in business or related field and 3 to 5
years of purchasing experience in a multi-site environment. A thorough knowledge of
Microsoft Office software, particularly Excel is required to assemble data, conduct trend and
total cost analysis, and to prepare reports, specifications, and contracts. A broad knowledge
of supply chain management theory and practices including, pricing, distribution
requirements, inventory planning, system interface, delivery and logistics, with a general
knowledge of accounting is necessary. Thorough knowledge of computer-based purchasing
software is necessary to extract data and carry out analyses. This position requires fully
developed interpersonal, verbal and written communication skills to negotiate with vendors
and build inter-departmental relationships. Individual must be able to remain calm in difficult
situations and be comfortable with a fast paced environment. Time management and
planning skills are helpful to accomplish tasks within set time constraints.
Job Complexity
This position performs routine analysis of purchasing data establishing trends and
communicating issues to vendors and company personnel. Negotiations and contract
administration activities may require innovative or unique approaches to logistic, costing, or
specification issues. These issues have generally been encountered before. Information and
data is sometimes incomplete or difficult to obtain from vendors or department personnel.
Problems are solved using previous experience, established company procedures, and
assistance from supervisor. Work may be commonly interrupted for a higher priority task.
Resourcefulness is needed in finding solutions to processes when support is not on site.
Decision Making or Recommendations
Decisions are made based on current company practice, system capabilities or requirements
and operation or purchasing objectives. The incumbent frequently makes routine decisions
based on factual data regarding daily tasks, quality and completeness of data, and adequacy
of specifications. Recommendations for contract provisions; process improvements or
modification, and negotiation tactics are made to supervisor. This position may require
occasional development of new procedures with supervisory approval, to meet new and
changing needs.
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4. Silliker Job Specification
Job Title: Purchasing Agent
Accountability
This position receives general direction from the Materials Manager. The incumbent utilizes
previous purchasing experience coupled with supply chain management theory and practice,
procedures, and company objectives to carry out job duties. This position carries out duties
to meet established goals jointly set with supervision and operations for corporate-wide
programs. Purchasing activity is reviewed on a monthly basis through various reports
completed for the Materials Manager or other personnel.
Supervision of Others
None
Relationships
The incumbent has regular contact with vendors and company personnel to exchange
information, data, and to develop specifications or obtain quotes. Regular contact is made
with vendors to negotiate contracts, establish service terms, or discuss problems. Regular
contact is also made with laboratory personnel to provide guidance in procurement of needs.
Work Environment
The incumbent works in an environment with proper lighting and temperature controls.
Occasional lifting of boxes, equipment, or supplies weighting up to 30 pounds is necessary to
perform duties. Manual dexterity is necessary to manipulate a keyboard and computer
mouse. The incumbent can expect extended time spent in a sitting position. Travel is limited
to infrequent day or overnight trips to company facilities, conferences or workshops.
fefc1fd5-1c00-4cf3-9003-eeab8e3351e1-150630154445-lva1-app6891.doc