Achieving 90% Aspire Reading List Uptake
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Joy Cadwallader of Aberystwyth University discusses achieving accurate statistics on uptake of the Aspire reading list project. The purpose was to motivate stakeholders, produce timely data, and compare uptake across departments. Data needed included total modules and published reading lists by department. Over two years, published lists increased from 50% of modules to over 90% and library satisfaction also increased. Future goals include 100% published lists with focus on quality and quantitative success measures.
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Achieving 90% Aspire Reading List Uptake
- 1. Joy Cadwallader jrc@aber.ac.uk Aberystwyth University @aberlibjoy Achieving instant Achieving instant and accurate Aspire uptake stats
- 2. Wish you were here!
- 3. Purpose of take- up statistics in the Aspire project How we achieved the statistics What else we gained What’s next!
- 4. Primo and ALMA Blackboard VLE Converged service: library, IT, media Administration: Astra (in-house) Decision: academic departments to add and maintain lists Mandate from the SU for online reading lists in Blackboard Pro-Vice Chancellor for Learning & Teaching on board Welsh front-end to Aspire – thank you Bangor! Background
- 5. Year One: Published Aspire lists present for 50% of modules Year Two: Published Aspire lists present for 90% of modules Take-up targets
- 6. Early milestones August 2014 Talis Aspire becomes live to project staff at Aber September 2014 Aspire Reading Lists service is launched October , November and December 2014 Training is arranged and delivered to academic departments January 2015 Blackboard integration of published lists goes live
- 7. Success measure for project targets Motivate the project team Produce timely data for the project steering group resources acquisitions colleagues academic engagement colleagues Maintain partner confidence in the investment in Aspire Compare take-up across academic departments Support good governance Purpose of take-up statistics
- 8. Total modules being taught in the current year How many of those have a published list Figures by department Data needed for take up statistics
- 10. Art, 10 Computer Science, 55 Education & Lifelong Learning, 158 English Language, 2 English and Creative Writing, 20 European Languages, 27 Geography & Earth Sciences, 39 History & Welsh History, 20 IBERS, 35 Information Studies, 17 International Politics, 27 Law & Criminology, 36 Management & Business, 62 Mathematics, 16 Mathematics & Physics, 9 Psychology, 14 Sport & Exercise Science, 29 Theatre, Film & Television Studies, 31 Welsh, 62 Number of published lists by department w/e 26/06/15
- 11. All Lists report
- 17. 31/10/16 % modules with a published list modules with no list Total modules 74 454 1751 79 361* 1751 * No longer including withdrawn or suspended modules, or those not requiring a reading list, that hadn’t been marked in Astra as “not having a list”.
- 19. 08/02/17 Important milestone reached: more than 90% of modules requiring reading lists have a published list on Aspire.
- 20. NSS 2016: Library satisfaction 88% - up 6% on 2015
- 21. We remembered that nothing is ever that straight-forward! We learned more about how universities and this University works We made new and helpful contacts in our own and other departments Other people may be trying to do what you are trying to do, perhaps for different reasons. What we gained
- 22. 100% published lists! Focus on list and item quality correct metadata to ensure successful acquisition and digitisation, regular list update/refreshment, new editions etc. Quantitative success measures for the same What’s next with statistics?
- 23. Joy Cadwallader Academic Engagement (Learning & Teaching Support) jrc@aber.ac.uk 01970621908 @aberlibjoy Any questions?
Editor's Notes
- Who I am and my role
- Aberystwyth is an ambitious university in a fantastic location on the cardiganshire riviera “where the mountains meet the sea” Founded in 1872 and one of the first universities to admit women,
- Very interested in your experiences
- Legacy system, home made, low take up, data not imported
- oversight group Investment PVC, Students! Academic board / LTEC / TELG Meet accreditation and QAA requirements Extra – “bedrock” statistcs to support future stats needs
- Graphs created from published lists totals added to a spreadsheet from the ALL LISTS Report in Aspire
- Applications and Integrations team (previously Library systems) the same staff as maintain our Blackboard integration End of august, after resits are finished Generate a spreadsheet of modules from the Astra system indication N for suspended, X for withdrawn We checked these against the Aspire to locate any that had published lists and archived them, recording the action as we go We let our colleague know when the archiving is complete and he removes all the module codes from the hierarchy
- Staff can check a list for archived versions of module reading lists and request them to be re-instated So job done yes? No, there’s more
- Academic Engagement colleagues discovered that there were many modules for which a reading list was not required. University Librarain Julie Hart negotiated with our colleagues in the Astra team to a box in the Astra module form to indicate that a reading list was not needed These are now included in the hierarchy prune and won’t come back through the hierarchy upload
- So why were there 93 modules not correctly marked in Astra just a few weeks after we had done our annual prune
- We discovered that our colleagues in the E-learning team had the same issue in trying to measure the uptake of their lecture recording mandate Kate Wright who leads their team arranged a meeting with AQRO, the university’s quality assurance agency who are responsible for the Academic Quality handbooks
- Like all academic libraries, we are on a persistent journey of forever improving our services to meet the changing need of our students and staff. Our reading list service probably can’t take the credit for all of the 6% improvement on last year – but I think we can take some of it! Aber has also been shortlisted in the most improved student experience category in the Times Higher education awards 2016
- If interested in our proceduers, happy to share