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TALIS ASPIRE AT
UNIVERSITY COLLEGE BIRMINGHAM
ABOUT UNIVERSITY COLLEGE
BIRMINGHAM
v  UCB is based in Birmingham City Centre, there are over 8,000
students on Higher Ed...
WHY?
THE DECISION MAKING PROCESS
v  Improve our existing reading list system.
v  The existing system was only enabled fo...
PLANNING AND DEVELOPMENT
v Review and evaluation of product considering:
●  Costs of admin time
●  Ease of use
●  Integra...
IMPLEMENTATION
v Go ahead May – formally agreed July 2013.
v Existing system in place so concept wasn’t alien.
v Kick o...
IMPLEMENTATION CONTINUED
v Urls for eBooks were historically not in our Marc records,
so we had to contact all our eBook ...
ROLL OUT
v Should we have a trial group of modules or go for the BIG
BANG?
WE WENT FOR THE BIG BANG OPTION.
WHY?
v We had invested heavily in the project.
v Two systems would only have led to con...
ROLL OUT
v  Specialised staff training and Q+A sessions.
v  Putting Aspire onto the catalogue PCs – reading list access ...
ISSUES
v  The previous system allowed students to print their reading list
with Dewey numbers and pictures.
v  This lead...
ONGOING TASKS
v Monitoring the Talis website for reading list updates.
v Taking part in product webinars.
v Checking in...
FURTHER DEVELOPMENTS
v Lecturers need to take ownership of their own lists rather
than the Library doing it for them.
v ...
QUESTIONS
Contacts: d.findlay@ucb.ac.uk
Our first 12 months of Talis Aspire - University College Birmingham
Our first 12 months of Talis Aspire - University College Birmingham
Our first 12 months of Talis Aspire - University College Birmingham
Our first 12 months of Talis Aspire - University College Birmingham
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Our first 12 months of Talis Aspire - University College Birmingham

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Our first 12 months of Talis Aspire - University College Birmingham

  1. 1. TALIS ASPIRE AT UNIVERSITY COLLEGE BIRMINGHAM
  2. 2. ABOUT UNIVERSITY COLLEGE BIRMINGHAM v  UCB is based in Birmingham City Centre, there are over 8,000 students on Higher Education, Postgraduate and Further Education programmes including 1100 international students from 65 countries. v  UCB is a specialist institution for Undergraduate management programmes in the fields of Hospitality, Tourism, Events, Culinary Arts, Business, Sports Therapy, Spa Management, Marketing, Childhood and Education.  v  We also offer a range of Postgraduate opportunities. v  Approximately 800 modules.
  3. 3. WHY? THE DECISION MAKING PROCESS v  Improve our existing reading list system. v  The existing system was only enabled for book content, with no ability to include other material. v  The ability to link to online content, therefore giving improved access and discovery for students. v  E-Books become better integrated within the virtual library. v  Much easier to manage a reading list - instant editing enabled.
  4. 4. PLANNING AND DEVELOPMENT v Review and evaluation of product considering: ●  Costs of admin time ●  Ease of use ●  Integration with our existing library management systems (inc authentication) ●  Support from provider ●  Product costing v Formal proposal to internal committees to secure funding. v Agree a time frame for implementation. v Planning meetings with Talis. v Demonstrations to lecturing staff.
  5. 5. IMPLEMENTATION v Go ahead May – formally agreed July 2013. v Existing system in place so concept wasn’t alien. v Kick off meetings – ensuring compatibility and integration with UCB systems. v Exporting data from existing system was challenging! v IT support needed. v Integration with VLE was complicated because it required technical expertise.
  6. 6. IMPLEMENTATION CONTINUED v Urls for eBooks were historically not in our Marc records, so we had to contact all our eBook suppliers for our url’s. v These were then input into the Aspire metadata ensuring online resource links were intact. v Updated current lists to meet the data upload deadline. v Portal placement.
  7. 7. ROLL OUT v Should we have a trial group of modules or go for the BIG BANG?
  8. 8. WE WENT FOR THE BIG BANG OPTION. WHY? v We had invested heavily in the project. v Two systems would only have led to confusion. v Let’s get the students used to Talis from the get-go. v We had the time from July to late September to prepare. v Why not?
  9. 9. ROLL OUT v  Specialised staff training and Q+A sessions. v  Putting Aspire onto the catalogue PCs – reading list access in library. v  Replaced the existing reading list system. v  Put links in place in our VLE so the students were familiar with access points. v  Fresher’s Fayre, informal ‘Meet and Greets’. v  Set up meetings with lecturers and organised some informal 1 to 1 sessions.
  10. 10. ISSUES v  The previous system allowed students to print their reading list with Dewey numbers and pictures. v  This lead to some staff resistance as initially Aspire was seen to complicate the existing process. v  Lecturers – slower/reluctant to embrace Aspire. Misplaced fear that it will lead to a greater workload. v  Tidying up existing data in our catalogue to ensure eBooks are picked up in Aspire.
  11. 11. ONGOING TASKS v Monitoring the Talis website for reading list updates. v Taking part in product webinars. v Checking into the Reading List Forum – suggesting and voting for ideas. v Recently in preparation for Rollover, we realised that half of our lists hadn’t got a date period assigned to it. v Attaching the Hierarchy to modules.
  12. 12. FURTHER DEVELOPMENTS v Lecturers need to take ownership of their own lists rather than the Library doing it for them. v Using Aspire for book requests and ordering. v Decision taken to arrange lists in Aspire to replicate the existing Module Delivery Schemes and organise reading into a weekly format.
  13. 13. QUESTIONS Contacts: d.findlay@ucb.ac.uk

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