Cleaning up your storage system is quite a large task – no one will want to do it. Since the cost of storage capacity keeps dropping, it can sometimes seem more cost-effective for companies to add storage, rather than go through existing storage. For this reason, many companies haven’t been cleaning up their file systems. IT pros are now asking “how do I remove old data from my storage systems?” In this presentation, we will show you how.

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Lowering the Cost of Deleting
Data
© 2014, SolarWinds Worldwide, LLC. All rights reserved.

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Cleaning up your File Systems is Time
Consuming
» Cleaning up your storage system is quite a large task – no one
will want to do it
» Since the cost of storage capacity keeps dropping, it can
sometimes seem more cost-effective for companies to add
storage, rather than go through existing storage
 For this reason, many companies haven’t been cleaning up their file
systems
• IT pros are now asking “how do I remove old data from my storage
systems?”
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LOWERING THE COST OF DELETING DATA

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Cost of File Deletion
» Most of the data that’s accumulating on corporate file
servers is owned by people and departments outside of IT
 Cleaning it requires getting other people to spend their time going
through old file stores
» Users often don’t remember what exactly is in each file,
especially older files
 Therefore they don’t feel comfortable parting with it
» This results in even less data being evicted, increasing the
cost of file deletion
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LOWERING THE COST OF DELETING DATA

4. 4
Cost of File Storage
» The real cost of file storage is more than simply buying more
storage media
 It includes the cost of overhead and related infrastructure, such as
storage arrays and networking
» The cost of backup must be included since each GB of
primary data can consume up to 5GB of capacity in the
backup system
» While the raw cost per GB of storage keeps dropping, new
technologies that can handle large data stores, like object
storage come online, but it’s still not enough to keep up with
data growth in most organizations
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LOWERING THE COST OF DELETING DATA

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The Cost of Change
» Until the cost of deleting data comes down, many companies
won’t be compelled to make any changes, they will just keep
buying more and more storage
» Compliance regulations can force a company to get their file
storage in order
 Example: If personal information must be stored on certain systems in
order to meet data protection or security requirements, companies
need to make sure such files are kept safely
» Reducing the cost of file data management and organization
is a valuable thing to have and increasing the effectiveness of
that system is also valuable
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LOWERING THE COST OF DELETING DATA

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Characteristics of an Effective File Data
Management System
File Analysis
•Perform a detailed file analysis
•Capture data about each file
Create Rules, Policies,
and Reports
•File characteristics should be available to create rules and policies
that can be applied to data stores automatically based on specific
requirements of the company and the users that are examining file
data
Flexibility
•The system should allow users of different backgrounds to customize
data captured from the system
Comprehensive
•The file analysis system must be able to see files wherever they live
and consolidate their management at the device level, or the share
level
Simple to Use
•The file analysis system should have a strong set of default tools that
the user can apply and easily get value from their time invested
Strong Filtering
•Tackle file system problems by running different filters to cut the job
down to size, since users can get overwhelmed when they have
plenty of data
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LOWERING THE COST OF DELETING DATA

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Conclusion
» While the cost of raw data storage keeps dropping, the cost
of deleting data can be too expensive
» This results in data accumulation which has both cost and
compliance ramifications for an organization
» By applying file analysis (an effective file data management
system), comprehensive organization solutions can reverse
this trend and enable companies to get their collective arm
around their file storage problems
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LOWERING THE COST OF DELETING DATA

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Lowering the Cost of Deleting Data
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LOWERING THE COST OF DELETING DATA
» Organizations face several challenges
when it comes to managing storage
space and deleting old data. Learn
more about what these challenges are
and how you can overcome them with
efficient storage management
software
Download this whitepaper and learn how
your organization can expand the visibility
of its data and lower the costs associated
with deleting old or unused data

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SolarWinds Tools to Monitor Storage
Environments
» Storage Manager
 Monitors storage performance, maps VMs to physical
storage, automates storage capacity, and reporting –
monitor storage arrays from EMC®, NetApp®, HP®, IBM®,
Hitachi Data Systems®, and more
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LOWERING THE COST OF DELETING DATA

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Thank you!
LOWERING THE COST OF DELETING DATA