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Field Studies Council anticipates savings of up to £100,000 per annum with document management software
- 1. and Field Studies Council anticipates Savings of up to £100,000 per Annum with One’ Version One’s Document Management.
- 2. Testimonials “DbArchive has revolutionised our purchase-to-pay cycle” Mal Westfield, Financial Accounting Mngr, Endsleigh Insurance Services “Across the business, we are saving over £100,000 per annum” Alan Doyle, IT Manager, Nichols plc
- 3. Version One Introduction Established in 1989 – experienced Over 2,000 customers – financially stable Solely UK based software authors Represented by partners in 20 countries
- 4. Core Systems - Implementations
- 5. Sample Customers
- 6. Sample Customers
- 7. Document Flow Architecture Inv Inv Capture of incoming oic oic ee Electronic Files <XML> External communications Internal communications Email Document Scanning Internal documents Barcode OCR Fax Incoming Archiving (Scanning) Outgoing Archiving (COLD) Document Archive Web Core Communication User Access Workflow & <html> Document Business gateway & Approval Systems formatter Electronic Files <XML>
- 8. Field Studies Council Field Studies Council Richard Walker (Finance Director) Jason Cope (Finance Manager)
- 9. Agenda Background to Field Studies Council Business Issues The Solution Benefits Why Version One The Future Questions
- 10. Background – The Organisation Established in 1943 Educational Charity for Environmental Understanding National Network of 17 Centres
- 11. Background – Finance Function FMS = Sage Line 500 25,000 Invoices Each Year All Non-Purchase Order Related Invoices Invoices Received at Remote Centres Coding & Approval Before Posting to HQ Manual Registration of Invoice Cheque & Remittance Posted to Supplier
- 12. Business Issues Two Key Areas: Purchase Invoice Processing Payments and Output
- 13. Business Issues – Invoice Processing Delay in Invoices Reaching HQ Inaccuracy Because of Late Arrival Duplication of Effort Poor Quality Business Information Constantly Being Chased By Suppliers Paper Chase Internal Postage Costs
- 14. Business Issues – Payments & Output Costs Associated with Cheque Printing Stationery Costs Packaging Envelopes is Time Consuming Expensive Bank Transaction Charges Postage Costs Slow to Clear
- 15. The Solution Invoices Scanned at Centres Automated Invoice Data Capture Electronic Invoice Approval BACS Payments Automated Delivery of Remittances
- 16. Solution Benefits £100,000 Annual Savings! Now Meeting Agreed Payment Terms Number of Chasing Calls & Letters Reduced 90% Less Manual Data Entry Reduced Stationery Costs & Bank Charges Freeing Up Time for Centre Managers Positive Environmental Impact
- 17. Why Version One? Known From Previous Company Good Reputation Tight Integration with Sage Available via Datel - Turnkey Understood our Processes
- 18. The Future Complete Roll Out to all 17 Centres Business Intelligence Integration Use The Technology to Automate AR
- 19. Summary & Questions Business issues Purchase Invoice Processing Payments and Output Savings and Gains Reduce paper processes Reduce manual effort Reduce storage requirements Support our Green Credentials
- 20. Further Details Visit Version One on stand AF307 for: White papers Case studies Product details www.versionone.co.uk
- 21. Field Studies Council Any questions?
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