This presentation gives the overview of how crucial the role of Document Management System plays in organization

1. New Developments and Solutions in
Document Management System

2. Introduction- What is DMS
 DMS refers to Management of Documents
 Process to Streamline the records
 Drivers to manage and control
 Process of storage and archive
 A tool for backup and recovery
 Key to quick access of information

3. Importance
 Essential for storage and retrieval
 Helpful in accessing the right information at right time
 Avoids loss of revenue to the company
 Companies becomes more organized
 Employees becomes more productive
 Long term benefits to an organization

4.  Era of DMS started in early 70’s
 Till 1990-
• Tradition way of Filing and binding
• Data entry in basic computers, then upgraded computers with
scanners . Challenge was of digital data storage
 In 2000 – Past challenges overcome by DMS
 In 2005- Innovation in DMS with IT and Server support for
storage & backup
 In 2010- Upgraded technologies modernized the DMS
 In 2012- Cloud DMS has become a Revolution in data storage
process with low cost involved
* Sources from Google, Wikipedia & Anonymous Sites

5. Challenges without DMS
 Storage of huge & critical Data
 Delayed access to important information
 Mishandling of critical documents
 Maintenance of old but essential documents
 Information Backup and recovery
 Challenge of verifying customer details
 Safety of crucial information/ document
 Loss of Time and Revenue to the organizations

6. Challenges with various Industries-
 Lengthy process of form collection and processing
 Challenge for data Storage
 Hurdles in verification process
 Lengthy process of retrieval
 Delayed expansion and growth
 Challenges with other institutions as well like-
Passport office, Education Sector, Legal Firms, Embassies &
Hotels etc.

7. Solutions with DMS
 Facilitates Collaboration, Decision and ability to built upon
 Sharing and retrieving becomes more easy
 Process become Streamlined
 Easy access to valuable information
 Employees become more productive
 Companies become more organized and profitable

8. Modernization in DMS
 Commendable improvement with IT Support
 Inwarding & RFID Technology for easy storage and retrieval
 Complex Verification turned to a time efficient activity
 Advanced and upgraded procedure of DMS
 Cloud DMS turned a dream into reality

9. IT Support in DMS
 Drastic improvement in the complete process of DMS .
 Ease in sharing the Information through web
 Digitalization of Documents with advance technology
 Faster retrieval and distribution of information
 Scanning and Indexing for Immediate access
 Server support for backup and recovery
 Modern and Upgraded customized softwares

10. About SoftAge
 Founded in 1994, SoftAge is one of the leaders in DMS
 Our Expertise: End to End Document Management Solution
 Process 400,000 documents per day pan India
 Processed over 300 Million files till date
 Around 900 Million documents are stored in warehouses
 Our Workforce - 8000 plus
 Presently Operating from 72 Hub Offices and Warehouses
 Rated as Best Medium Enterprise in IT/ITES for the year 2011
by D&B and Axis Bank

11. SoftAge & DMS
DMS
 SoftAge has long years of experience and expertise in DMS
 We offer One Stop Quality Solutions for DMS
 An ISO 9001:2008 Certified and member NASSCOM India &
Prism International U.S.A.

12. Our Global Presence
UAE
INDIA | U.A.E. | KENYA

13. Document Management Process
• Documents can be picked up from even the
Document Collection remotest locations in India
• Data audited & verified as per the client norms
Document Verification • Verification done to meet regulatory standard
• Documents get unique identification number
Data Processing • Batching is done on sets of documents
• Images are scanned & indexed in a manner that
Image Processing allows retrieval quickly and efficiently
• Gathering all the information on excel file
Data Compilation
• Sharing MIS reports with the client
• Documents securely stored and retrieved at our
Storage & Retrieval computerized warehouses

14. Bouquet of Additional Services
Address Verification HR Support
Tele Calling IT Support

15. Experience across Industries
Telecom & Insurance Govt. & PSU
• Vodafone Cellular India (Pan • Electronic Corp. of India Ltd,
India) Indian Air force, Common
• Max New York Life Insurance Wealth Games Delhi-2010
• MTNL, Oil and Natural Gas
Commission, Dept. of Post,
Geological Survey of India
Banking Media & Publishing
• Canara Bank, American Express • IBH Magazine, Dorling
Bank, UTI Bank Kindersley, Ogilvy and
• Kotak Mahindra Bank, Yes Mather, Living Media India Ltd
Bank, IDBI Bank ,Time Magazine, A. D.
Publishing, Tech Books, Open
System Inc, Indlaw
Financial Institutions IT & Dotcoms
• Unit Trust Of India, Investor • Siemens Information Systems
Services ltd Ltd, Egurucool.com
• Stock Holding Corp. Of • Tata Consultancy Services, Net
India, MCS Spider

16. Summary
 Overcoming the past challenges
 Time & Cost efficient process
 Up-to-the-minute technology
 Well structured and secured activities
 Streamlined output
 Win-win situation for all

17. Thank You
For Your Kind Attention