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Developing Your Condominium’s Emergency Plan Volusia Prepares Business Volusia County Emergency Management 49 Keyton Drive, Daytona Beach Florida   386.254.1500
This presentation is all about condos County of Volusia Division of Emergency Management My condo!
Definition of Disaster County of Volusia Division of Emergency Management For our purposes, a disaster is considered to be: “ A negative incident or event of such  magnitude as to interfere with the  operation of the property, possibly  requiring an evacuation; and having the capability to cause damage, injuries, or even death.
Top Ten County of Volusia Division of Emergency Management Of the top 10 counties in the United States receiving Presidential Disaster Declarations, 5 are in Florida Volusia is one of them!
Module One County of Volusia Division of Emergency Management The Basics
Basic Principles ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management We call this  “ All-Hazards” Planning One plan covers everything
The Disaster Cycle  County of Volusia Division of Emergency Management The Four Phases of  a disaster  cycle There are things  we should be doing  in each phase Mitigation Preparedness Response Recovery
Mitigation ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Mitigation Examples County of Volusia Division of Emergency Management Cut loose branches Strengthen roof supports Protect A.C. areas
Preparedness ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management CERT
Preparedness continued ,[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management You will need these during recovery
Preparedness County of Volusia Division of Emergency Management Document with photos Individual units Common areas
Response ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management Use checklists  Examples
Recovery ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management The incident may takes seconds.  Recovery may take years.
Module One  County of Volusia Division of Emergency Management Review
Module One Key Points ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Module Two County of Volusia Division of Emergency Management Knowledge = Power
Know your residents ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Those with disabilities ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management Use Floor Captains to keep communications open
Know the employees ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Play “what if” County of Volusia Division of Emergency Management What if the maintenance guy can’t come to work. How will you cover his duties?
Consider this… County of Volusia Division of Emergency Management The maintenance person could have a job book: how to control the elevator; where to shut-off the electrical power to the laundry room; how to cut-off the sprinklers; where spare parts for the pool pump are kept. The bookkeeper could have similar job book of where to find, or how to perform, certain functions.
Know your short-falls County of Volusia Division of Emergency Management If you run out of “it”, where   would  you get “it”? Will venders still be working? Will the plumber come? Think: Alternate sources !
Module Two Review County of Volusia Division of Emergency Management Know your residents and employees; their needs and how they will react. Know the mechanics of how your building “works” Any questions before we go on?
Module Three County of Volusia Division of Emergency Management Approach to Planning No “one” person can do it all. You’ll need a team. 
The Emergency Operations Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Developing the Emergency Operations Plan  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Step 1: Planning Team ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Include community partners ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Step 2: Capabilities and Limitations  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Capabilities and Limitations ,[object Object],[object Object],County of Volusia Division of Emergency Management
Step 3: Hazards ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Step 4: End product County of Volusia Division of Emergency Management Create an outline before you begin Would you build a house without an idea what is its supposed to look like when its done?
Step 5: Milestones and Timelines ,[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Step 6: Training and Exercise  ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Module Three Key Points ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Module Three Review County of Volusia Division of Emergency Management Questions before we move on?
Module Four – What the EOP Looks Like ,[object Object],County of Volusia Division of Emergency Management but, here is one approach….
Sample outline ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Introduction ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management Let’s discuss these
Authorities and Responsibilities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Examples: ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Situation and Planning Assumptions ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Alert and Notification ,[object Object],[object Object],County of Volusia Division of Emergency Management How will you reach them? Utility Services Vendors Employees Off-site owners Residents The “ Who”
Communications ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management Floor or area: “ Monitor” “ Warden” “ Captain” What are the benefits of using a person, such as a “warden”? Question:
Floor “captains” prepare to deploy County of Volusia Division of Emergency Management
Post-Impact Communications ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Direction and Control ,[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management This is the part where you talk
Concept of Operation  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Concept of Ops Continued ,[object Object],County of Volusia Division of Emergency Management Example President of Board Operations Vice President Finance Issues Treasurer Logistics Board Member Communications Secretary Advisory to Pres. Contract Mgr Paid Maintenance Staff Resident Response Team
Thresholds – Example  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management This is the place in the EOP where you would show thresholds with checklist of what actions  take place:
Closing and Reopening ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management Also, tell them if people are staying behind!
Reopening considerations ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management There should be a “Re-entry Team ”
Damage assessment ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management The D. A. Team should include a board  member, management,  maintenance, and others based on skills / knowledge
Training and Exercises ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Module Five County of Volusia Division of Emergency Management Tips for improving your EOP
Identify roles and responsibilities ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management This can save  misunderstandings and costly mistakes Who does what and when do they do it?
Employee issues   ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Threshold  ,[object Object],[object Object],County of Volusia Division of Emergency Management Use checklists
Threshold examples ,[object Object],County of Volusia Division of Emergency Management
The all important family pet County of Volusia Division of Emergency Management
More on pets…. ,[object Object],[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Other things in the plan ,[object Object],[object Object],[object Object],[object Object],County of Volusia Division of Emergency Management
Custodian of the Plan County of Volusia Division of Emergency Management Every plan has a person  known as a “custodian” who is responsible for keeping it updated, distributing copies to those who should have one, and orienting new employees
Summary County of Volusia Division of Emergency Management  
We’re Done County of Volusia Division of Emergency Management
County of Volusia Division of Emergency Management

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B A M 09 Condo (2)

  • 1. Developing Your Condominium’s Emergency Plan Volusia Prepares Business Volusia County Emergency Management 49 Keyton Drive, Daytona Beach Florida 386.254.1500
  • 2. This presentation is all about condos County of Volusia Division of Emergency Management My condo!
  • 3. Definition of Disaster County of Volusia Division of Emergency Management For our purposes, a disaster is considered to be: “ A negative incident or event of such magnitude as to interfere with the operation of the property, possibly requiring an evacuation; and having the capability to cause damage, injuries, or even death.
  • 4. Top Ten County of Volusia Division of Emergency Management Of the top 10 counties in the United States receiving Presidential Disaster Declarations, 5 are in Florida Volusia is one of them!
  • 5. Module One County of Volusia Division of Emergency Management The Basics
  • 6.
  • 7. The Disaster Cycle County of Volusia Division of Emergency Management The Four Phases of a disaster cycle There are things we should be doing in each phase Mitigation Preparedness Response Recovery
  • 8.
  • 9. Mitigation Examples County of Volusia Division of Emergency Management Cut loose branches Strengthen roof supports Protect A.C. areas
  • 10.
  • 11.
  • 12. Preparedness County of Volusia Division of Emergency Management Document with photos Individual units Common areas
  • 13.
  • 14.
  • 15. Module One County of Volusia Division of Emergency Management Review
  • 16.
  • 17. Module Two County of Volusia Division of Emergency Management Knowledge = Power
  • 18.
  • 19.
  • 20.
  • 21. Play “what if” County of Volusia Division of Emergency Management What if the maintenance guy can’t come to work. How will you cover his duties?
  • 22. Consider this… County of Volusia Division of Emergency Management The maintenance person could have a job book: how to control the elevator; where to shut-off the electrical power to the laundry room; how to cut-off the sprinklers; where spare parts for the pool pump are kept. The bookkeeper could have similar job book of where to find, or how to perform, certain functions.
  • 23. Know your short-falls County of Volusia Division of Emergency Management If you run out of “it”, where would you get “it”? Will venders still be working? Will the plumber come? Think: Alternate sources !
  • 24. Module Two Review County of Volusia Division of Emergency Management Know your residents and employees; their needs and how they will react. Know the mechanics of how your building “works” Any questions before we go on?
  • 25. Module Three County of Volusia Division of Emergency Management Approach to Planning No “one” person can do it all. You’ll need a team. 
  • 26.
  • 27.
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33. Step 4: End product County of Volusia Division of Emergency Management Create an outline before you begin Would you build a house without an idea what is its supposed to look like when its done?
  • 34.
  • 35.
  • 36.
  • 37. Module Three Review County of Volusia Division of Emergency Management Questions before we move on?
  • 38.
  • 39.
  • 40.
  • 41.
  • 42.
  • 43.
  • 44.
  • 45.
  • 46. Floor “captains” prepare to deploy County of Volusia Division of Emergency Management
  • 47.
  • 48.
  • 49.
  • 50.
  • 51.
  • 52.
  • 53.
  • 54.
  • 55.
  • 56. Module Five County of Volusia Division of Emergency Management Tips for improving your EOP
  • 57.
  • 58.
  • 59.
  • 60.
  • 61. The all important family pet County of Volusia Division of Emergency Management
  • 62.
  • 63.
  • 64. Custodian of the Plan County of Volusia Division of Emergency Management Every plan has a person known as a “custodian” who is responsible for keeping it updated, distributing copies to those who should have one, and orienting new employees
  • 65. Summary County of Volusia Division of Emergency Management  
  • 66. We’re Done County of Volusia Division of Emergency Management
  • 67. County of Volusia Division of Emergency Management