Learn about the University of Tennessee's open repository, Trace, and what it means for your publications. Topics include compliance with public access policies, theses and dissertations, and green Open Access.

1. What You Need to Know:
Trace and Your Publications
Rachel Radom
Scholarly Communication & Publishing Librarian
Spring 2016

2. Overview
• What is Trace?
• When would you
use it?
• What is Green
Open Access?
• Benefits of
depositing work in
Trace
• Your Subject
Librarian

3. What is Trace?
• Online archive of institutional research
• UT’s own open repository
• Makes work findable
• Makes work accessible
• Trace: Tennessee Research and Creative
Exchange http://trace.tennessee.edu

4. When should you use Trace?
Whenever you want to share any of the
following:
• Electronic theses or dissertations
• Peer-reviewed journal articles*
• Data sets*
• Presentations, white papers, etc.
*Often required by funders with public access
policies (compliance issue)

5. For Theses & Dissertations
• Submit to Trace
• If desired, request an embargo from the
Graduate School
• Why an embargo?
• Chapter accepted as an article, not yet
published
• Creative work that will be sent out for
consideration as a book

6. For Funder Policies
• Most federal funders require public access
to research resulting from grants they fund
• Articles must be available in an open
repository (sometimes a specific one)
• Data sets must be available in an open
repository (sometimes a specific one)
• Private funders, too

7. For Green Open Access
• Gold OA
• Green OA / Delayed OA (12 month embargo)
• Find OA Journals that Follow Best
Practices: doaj.org

8. What else besides articles?
• Presentations
• White papers
• Chapters
• Artists’ Statements

9. Be Aware
• You cannot make work public in Trace
unless your publication agreement allows
• Not sure? Check Sherpa/RoMEO
• Sometimes subject to an embargo period (delayed
OA, or green OA)
• Deposit to Trace now, set embargo, no further action
needed
• You can negotiate your publication
agreements to allow deposit to Trace

10. Benefits of Trace I
• Items in Trace are indexed by Google
Scholar, making your work both findable
and accessible
• More access = More views = More
citations

11. Benefits of Trace II
• Gives access to “potential users in
business, charitable and public sectors,
and to the general public” (RCUK Policy on Open
Access)
• Preservation in your institution’s library
collection

12. Bigger Questions
• Why don’t you own your own work?
• Does a publisher need the copyright? No!
• Can you retain your copyright? Yes!
• Retain select rights via a publication
agreement amendment
• Offer a license to publish or a CC license
• Some journals allow you to keep your ©

13. Notes to Researchers
• Seek copyright permission for reuse of
figures, tables, and the like (2-4 months)
• Citation is not enough
• Exceptions at UT: SAGE, Wiley-Blackwell (if
figures were created by authors)
• For graduate students, much easier to go
route of article  chapter than chapter 
article (journal’s “right of first publication”)

14. Also…
• Get an ORCID iD
• Use the ORCID
search wizards to
auto-populate your
publications list
• On your publications
list, add links to
articles in Trace

15. EndNote & Lit Review Support
• Meet with your subject librarian to discuss
search strategies, receive assistance with
database searches, etc.
• Literature Review Guide
http://libguides.utk.edu/LitReviews
• Endnote/Zotero Guide (with citation manager comparison
chart)
http://libguides.utk.edu/citeman/

16. LIBRARIANS ARE YOUR PARTNERS IN
FINDING, WRITING & PUBLISHING.
WE WORK WITH YOU, EMPOWERING YOUR
RESEARCH & IMPROVING YOUR IMPACT.
Your Subject Librarian >> http://s.lib.utk.edu/librarians
Scholarly Communication & Publishing Librarian >> rradom@utk.edu